1993-007ALL0001F
ORDINANCE NO. OD
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items:
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1421
ALL
GENERAL SAFETY EQUIPMENT CORP.
$360,170.00
1430
ALL
SUMMIT WHITE/GMC
$160,322.00
1437
2
CUMMINS
$ 24,754.00
1437
3,4
TEMPLE
$ 26,691.00
1445
ALL
HORTON TREE SERVICE
EXHIBIT "A"
1451
ALL
CARBON SALES INC.
$ 31,010.00
1453
ALL
TEXAS SCREEN PROCESS SUPPLY
$ 20,080.50
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this ~7' day of 1993.
BOB CASTLEBERRY, MA
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY: OZ:
BID # 1445
BID NAME TREE TRIMMING HORTON TREE
SERVICE
OPEN DATE DECEMBER 8, 1992
# QUANTITY I DESCRIPTION VENDOR
1. A. JOPEN EASEMENT .62'
1 B. CLOSED EASEMENT 1.13'
C. COMBINES OPEN & CLOSED
EASEMENT . 85'
1 D. TRIM DOWN BELOW TELEPHONE LINE + .15'
1 1 1
1 1 1
1 E. TRIM TRANSMISSION LINE RIGHT-
ION-WAY CLEARANCE 1.20'
EXHIBIT "A"
DATE: JANUARY 19, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1421 - PUMPER FIRE ENGINES
RECOMMENDATION: We recommend this bid for two pumper Fire Engines be awarded
to the lowest bidder meeting specifications General Safety Equipment Corp. in the
amount of $179,860.00 each plus specified options bring the cost per unit to
$180,085.00. Total bid award is $360,170.00 (see John Cook's memorandum for
options explanation).
SUMMARY: This bid is for the purchase of two 1000 gallon per minute, 4 door
pumper fire engines. The units will have a 1000 gallon per minute Waterous model
CXRK single stage rear mounted pump and apparatus body, mounted upon a
International (IHC) model 4900 4 door chassis.
The last pumper engines purchased for the Fire Department was in 1988 at a cost of
$171,870.00 each plus $28,077.00 in additional equipment They were Peterbilt
Chassis with General Safety bodies and 1500 GPM pumps. These new units are
similar in cost and function while being smaller, more maneuverable and much easier
to house.
BACKGROUND: Tabulation sheet, Memorandum from John Cook, Fire Chief.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Motorpool Operations and Fire
Department.
FISCAL IMPACT: Funds for the purchase of these trucks will come from Certificate
of Obligation funds. The repayment schedule will be spread over a 120 month
period. Funds for repayment will be taken from both future budget funds and Fire
Reserve Funds as presented to Council during the budget process.
espec ull bmitte
Lloyd V. Harrell
City Manager
Approved:
Name: Tom Shaw, C. P.M.
Title: Purchasing Agent
agenda.330
MEMO #92-070
Revision
TO: Mr. R. Svehla, Deputy City Manager
Mr. T. Shaw, Purchasing Agent
FROM: J. L. Cook, Jr., Fire Chief
DATE: 13 November, 1992
SUBJECT: BID #1421 ENGINES AND EQUIPMENT
On Thursday 1 October, 1992, bids were opened for two (2) engines
and assorted miscellaneous equipment. We received two bids. The
base bid by W.S. Darley & Co. was the lowest at $173,979 each. The
second bid was received from General Safety with a bid of $179,860
per unit.
After reviewing both bids, it is my recommendation that General
Safety's base bid of $359,720 be accepted as it is the lowest and
only bid which meets our specifications. W.S. Darley & Co. fails
to meet our specifications for the following reasons:
1. Part I, item N, page 2 states: "If any bidder has any
exceptions it must be stated in writing and described in
detail what is proposed to be furnished in lieu of the
specified requirements. All exceptions shall be fully listed
and explained on a separate sheet of paper marked 'Exceptions
to Specifications.' Failure to provide such a list with the
bid proposal, shall be grounds for rejection of said
proposal."
W.S. Darley did not list any exceptions as required by the
above, but did take exceptions as follows:
a. Part IV, item X, page 23 specified a "Electrodyne, or
equal, three (300) amp minimum, self-contained internal
rectifier alternator. Darley bid a 160 amp alternator.
b. Part VIII, item E, page 35 specified steel running
boards. Darley bid aluminum.
c. Part II, item A, page 5 required a complete scaled
drawing of the exact apparatus being proposed. Their
drawing indicates the ladders to extend beyond the bed of
the apparatus. Part VIII, item G.2, page 36 requires
that the ladders be completely stored within a
compartment in the hosebed. Darley's proposal does not
clarify this point. Their representative indicated at
the bid opening that this would have to be resolved
later. Due to height limitations at stations 2 and 4
this item is of critical importance.
13 November, 1992
Page 2
d. Part VI, item I, page 30 specifies a FoamPro 2000 Class
A & B foam system. Darley's proposal lists a FoamPro "or
equal" without clarifying the "or equal."
e. Part IV, item B.6, page 40 specifies a Pioneer Magnetics
#2926A-3 12 volt 85 amp converter. This is the same type
used on our ambulances. Darley's proposal fails to
specify the model number of the convertor and proposes an
"or equal" without describing what is being proposed in
lieu of the converter specified. Their representative
explained that Pioneer Magnetics had gone out of business
this is not the case.
f. The seats, batteries, glove box, maplights and rust
warranty outlined in Darley's proposal do not meet our
specifications.
g. Darley's engineering drawing fails to provide details on
the crosslays, hosebeds, deckgun, telescoping lights, and
rear discharges.
2. In addition, Darley's proposed delivery time is 240 days after
receipt of the chassis vs. General's 240 working day total.
3. Darley's list of references did not list any metroplex fire
departments. Whereas, General has delivered six units to
Arlington and three units to the City of Denton. We have been
well pleased with the service and performance of our Generals.
4. I hope that this will meet with your approval and remain
available to answer any question that you might have. If my
recommendation to award the bid to General is acceptable, I
would recommend the acceptance of a number of additions and
deletions offered as options by General. These options are
itemized below.
(See Table on Next Page)
The original bid by General was $359,720. When Options and
deletions are factored in the amount to be awarded would be
$360,170.
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DATE: January 19, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1430 - ROLL-OFF REFUSE TRUCKS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specifications, Summit White/GMC in the amount of $80,161.00 per unit for two units.
The total bid award is $160,322.00.
SUMMARY: This bid is for the purchase of (2) two Roll-Off Refuse Trucks consisting
of 62,000 GVW truck chassis and 60,000 lb.rated frame and hoist. The trucks are
designed to load and transport the large commercial refuse containers and compaction
units.
The units offered by Summit White consist of a White WX64 Expeditor truck and
Accurate Model AH-OR-60 roll-off frame. This combination is widely accepted by the
refuse hauling industry and a considerable number of similar units are currently in
operation in the metroplex area.
These trucks are replacements for motorpool fleet units. One is a 1983 Mack and the
other is a 1984 Peterbilt. Both units will be evaluated to determine if one should be
retained and utilized as a backup unit.
The lower bids offered by Metro Ford fail to meet specification for cab design. They
offered a conventional our specifications require a cab over design for lower entry
height and superior turning radius.
The lower cost offered by Bruckners Mack fails to meet engine specifications and
rear axle/ suspension requirements, an adder for $1,065.00 per unit will bring the
engine into compliance however, the rear tandem axles and suspension are 2,000 lb
lighter rated than specified.
BACKGROUND: Tabulation sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Motorpool Operations and
Commercial Solid Waste Division.
FISCAL IMPACT: These refuse trucks will be funded as a portion of the Certificate
of Obligation funds approved by Council. The trucks are to be setup for a 60 month
pay out period.
CITY COUNCIL REPORT
JANUARY 19, 1993
PAGE 2 OF 2
specctfully submitted:
- 1l 5 lxlealz
Lloyd V. arrell
City Manager
Approved:
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
agenda.329
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DATE: JANUARY 19, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1437 - PADMOUNTED SWITCHGEAR & AIR SWITCHES
RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting
specification for item 2 to Cummins at $24,754.00 and items 3 & 4 to Temple in the
total amount of $26,691.00. Item 1 is not being awarded at this time.
SUMMARY: This bid is for padmounded switchgear and air switches. These switches
will be used throughout the electrical distribution system for ongoing projects and
underground conversions.
BACKGROUND: Tabulation sheet, Memorandum from George Pool dated January 12,
1993.
FISCAL IMPACT: Funds for this purchase are available from 1993 budgeted account
#610-080-0252-9220 balance is $ 31,982.83
#610-080-0252-9219 balance is $184,004.51
fully s
spect bmitted
Lloyd V. Harrel
City Manager
Prepared by:
Name: Denise Harpool
Title: Senior Buyer
Approved:
Name: Tom Shaw, C.P.M.
Title : Purchasing Agent
agenda.328
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1443 jk% 12 Av1 10-- 55
CITY Of DENTON MUNICIPAL UTILITIES/9ol-A Texas street/Denton,Tx 76201
MEMORANDUM
TO: Denise Harpool, Senior Buyer, Purchasing
FROM: George Pool, Engineering Associate
DATE: January 12, 1993
SUBJECT: REVIEW AND RECOMMENDATIONS FOR BID #1437 FOR PADMOUNTED
AND AIR SWITCHES
After careful evaluation of Bid #1437, the Electric Engineering
Division recommends the following:
1. Rejection of bid Item 1 for a Type 9 padmounted switch
gear. This item will be rebid at a later date with a new
set of specifications.
2. Acceptance of the low bid from Cummings on Item 2 for the
Type 11 padmounted switchgear.
3. Items 3 and 4, air switches, be awarded to Temple, Inc.
The low bidders for this item submitted bids that did not
meet some of the key requirements. These key
requirements have to do with system compatibility, safety
features, ease of operation, and flexibility of
applications.
The switches will be used for ongoing projects such as Water
Reclamation, Tomas Rivera School, Pockrus exit feeder, Denton
Regional Medical Hospital, Forrestridge, LaPrairie and Bell
underground conversions, with the remaining switches to be stock
backup items.
If you need further information, please let me know.
George ool~ `
Engineering Associate
GP:tn
12082004
Attachment
cc: Jim Harder, Director of Electric Utilities
Joe Cherri, Electric Engineering Administrator
R. E. Nelson, Executive Director of Utilities
BID N# 1437 SUMMARY SHEET
12/8/92
m,i i*nm tidt t t i tuna a nadmnunted switchoear
BIDt E E1
;MADE.: <
.
USE.~~OT
«51 PEE!.
S'Illtl fC{i..:.:
TOTAL
..O. OST '
POLELINE
AB CHANCE
$708
$61449
$78,727
TECHLINE
AB CHANCE
$738
$6,474
$79,332
CUMMINS
AB CHANCE
$738
$6,536
$80,014
TEMPLE
S&C
$0
$7,700
$84,700
PRIESTER #2
S&C
$0
$7,726
$84 986
PRIESTER #3
AB CHANCE
$738
$7,053
$85,701
WESCO
S&C
$0
$7,812
$85 932
PRIESTER #1
COOPER
$0
$11,899
$130 889
airs itam NA o a tuna 11 nadmnnntad switchnear
BkDpER
M/#pF
HY:
: U E<.IJWI :
`:..CQ3T
00ST PER
S1NI9GH:.:.
T♦) fAL
COST d
CUMMINS
& c
$0
$7918
$23754
TEMPLE
S&C
$0
$81078
$24,234
PRIESTER #2
S&C
$0
$81100
$24,300
POLELINE
AB CHANCE
$354
$8,049
$25,209
TECHLINE
AB CHANCE
$369
$8,147
$25548
WESCO
S&C
$0
$81646
$25,938
PRIESTER #3
AB CHANCE
$369
$8,886
27.765
PRIESTER #1
COOPER
$0
$11,1311
$33,393
Riri item IVA n Q airnwitr:hs pole ton tvoe
BIDDER
Gt>!$7 PER
~INIT,H
10TAL
: . .
COST
CUMMINS
AB CHANCE
NB
POLELINE
AB CHANCE
NB
PRIESTER #1
COOPER
NB
PRIESTER #2
S&C
NB
PRIESTER #3
AB CHANCE
NB
TECHLINE
AB CHANCE
NB
WESCO
S&C
NB
TEMPLE.. :
BRIDQES
n:.t :t..m wigs e 7 mirawitrhQ rrnss arm tune
MADIE,
WESCO
S&C
NB
$0
PRIESTER #2
S&C
NB
$0
PRIESTER #1
COOPER
NB
$0
TECHLINE
AB CHANCE
NMS
$1 761
$5,283
CUMMINS
AB CHANCE
NMS
$1,777
$5,331
OLELINE
P
AB CHANCE
NMS
$1,874
$5622
_
PRIESTER #3
AB CHANCE
NMS
$1,919
$5,757
TEMPLE
Rt]G>~S
ms".;
$2126
:::$6,378
NB No Bid
NMS Not Meet Specs
MS Meet Specs
DATE: JANUARY 19, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1445 - TREE TRIMMING
RECOMMENDATION: We recommend this bid be awarded to the low bidder Horton
Tree Service in an estimated total amount of $80,000.00 or unit prices as follows:
A. Open Easement
B . Closed Easement
C. Combines Open & Closed Easement
D. Trim Down Below Telephone Line
E. Trim Transmission Line Right-On-Way
Clearance
.62 per foot
1.13 per foot
.85 per foot
+.15 per foot additional
1.20 per foot
SUMMARY: This bid is for trimming of trees in the electric utility easement of the
69KV transmission lines and 13.2 KV distribution lines. The contractor will follow
"American National Standers for Tree Care "and" Texas Agricultural Extension
Service Pruning & Training" in this line clearance project.
Three bids were received in response to four packages mailed.
BACKGROUND: Tabulation sheet, Memorandum from Donald McLaughlin dated
December 22, 1992.
FISCAL IMPACT: Funds for this project are available from budget account number
#610-080-0252-8338 with a balance of $229,329.81.
4espect.uil i bmitte
d V. Harrell
City Manager
Prepared by:
Name: Denise Harpool
Title: Senior Buyer
Approved:
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
agenda.325
BID # 1445
BID NAME TREE TRIMMING
OPEN DATE DECEMBER 8, 1992
# QUANTITY DESCRIPTION
1. 1 A. JOPEN EASEMENT
B. CLOSED EASEMENT
C. lCOMBINES OPEN & CLOSED
J EASEMENT
D. TRIM DOWN BELOW TELEPHONE LINE
E. TRIM TRANSMISSION LINE RIGHT-
ION-WAY CLEARANCE
i
TREES INC 1WHITMIRE LINE
CLEARING INC
VENDOR
VENDOR
1.00'
.60'
1.60'
1.22'
1.30'
N/A
+ .25'
+ .15'
3.00'
1.80'
HORTON TREE
SERVICE
VENDOR
.62'
1.13'
.85'
+ .15'
1.20'
CITY of DENTON MUNICIPAL UTILITIES/9oi-A Texas Street/Denton,TX 76201
MEMORANDUM
TO: Denise Harpool, Senior Buyer
FROM: Donald L. McLaughlin, Senior Electrical Engineer
DATE: December 22, 1992
SUBJECT: BID #1445 for TREE TRIMMING
Electric Engineering recommends that the low bid from Horton Tree Service
be accepted. This bid is for trimming of trees around the 69 KV transmission
loop, 13.2 KV distribution circuits, and secondary circuits. The total cost of
this bid will be $80,000.
Donald L. McLaughlin
DLM:tn
12212420
DATE: JANUARY 19, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1451 - FILTER MEDIA ANTHRACITE COAL
RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting
specifications, Carbon Sales Inc. in the total amount of $31,010.00.
SUMMARY: This bid is for 5500 cubic feet of anthracite coal to be used in the water
filtering process at the Water Production Plant. The lowest bidder, Leopold, did not
meet specifications making Carbon Sales the lowest bidder.
Seven bids were received in response to fifteen bid packages mailed.
BACKGROUND: Tabulation sheet.
FISCAL IMPACT: Funds are available for this purchase from account number #620-
081-0460-8301 with a balance of $158,625.19.
espectfully submitted:
1%
Lloyd V. Harre
City Manager
Prepared by:
Name : Denise Harp ool
Title: Senior Buy r
Approved: ,r1
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
agenda.327
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DATE: January 19, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1453 - SIGNMAKING EQUIPMENT
RECOMMENDATION: We recommend this bid be awarded to the only bidder, Texas
Screen Process Supply, in the total amount of $20,080.50.
SUMMARY: This bid is for a computer and software package for lettering and
signmaking to be utilized by the Traffic Department. The estimated budget for this
equipment was $22,000.00.
One response was received from three bid packages mailed.
BACKGROUND: Tabulation sheet, Memorandum from Jerry Clark.
FISCAL IMPACT: Budgeted funds from 1993 account number #100-020-0012-8508 with
a current balance of $22,436.54.
Resp tfuulllly submitted:
L d V V. Harrell
City Manager
Prepared by:
Name: Denise Harpool
Title: Senior Buyer
Approved:
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
agenda.326
BID # 1453
BID NAME Signmaking Equipment
OPEN DATE January 5, 1993
TEXAS SCREEN
PROCESS
SUPPLY
ADC
ROADRUNNER
TRAFFIC
SUPPLY
VENDOR
DESCRIPTION
VENDOR (
VENDOR
System
Price
Items 1-4
$16,780.50
NO
BID
System
Price
Items 1-5
$16,780.50
NO
BID
System
Price
Items 1-6
$20,080.50
NO
BID
System
Price
Items 1-7
$20,080.50
------I-----------------
NO
BID
DELIVERY:
60 DAYS
NO BID
I
NO BID
NO BID
NO BID