1993-011ALLOOC1D
ORDINANCE NO. D
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AUTHORIZING THE MAYOR
TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS, AND
NORTH AMERICAN LIFE ASSURANCE COMPANY RELATING TO FULLY INSURED
LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE; AUTHORIZING
THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of fully insured life and ac-
cidental death and dismemberment insurance in accordance with the
procedures of state law; and
WHEREAS, the City Manager and his designee have received and
recommended that the bid described below is the lowest responsible
bid for the purchase of such insurance as described in the request
for Bid No. 1423 and Bid Submission Form; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the in-
surance policies and coverages approved and accepted herein; NOW,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the bid of North American Life Assurance
Company relating to fully insured life and accidental death and
dismemberment insurance is hereby accepted and approved as being
the lowest responsible bid.
SECTION II. That the Mayor is authorized to execute the agre-
ement between the City of Denton, Texas and North American Life
Assurance Company, which is attached hereto and made a part hereof.
SECTION III. That the City Council hereby authorizes the
expenditure of funds in the manner and amount as specified in the
agreement.
SECTION IV. That this ordinance shall become effective
immediately upon its passage and approv 1.
PASSED AND APPROVED this the Jday of , 1993.
DATE: JANUARY 19, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1423 LIFE AND ACCIDENTAL DEATH/DISMEMBERMENT
INSURANCE
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, North
American Life Assurance Company in the estimated amount of $7,065.00 per month
or $84,780.00 per year for the three year contract commitment.
SUMMARY: This bid is for a life insurance program to cover all regular full-time and
part time employees.
BACKGROUND: Memorandum prepared by Tom Klinek , Director Human Resources
and attached tabulation sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Human Resources Department
and Pmnlnvees of the Citv of Denton.
FISCAL IMPACT: Budget funds.
City Manager
Approved:
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
agenda.333
1.r,.{7
State of Texas )
1 KNOW ALL MEN BY THESE PRESENTS:
County of Denton
That this agreement, made and entered; this Zq day of
1993, by and between the City of Denton, Texas, a
unicip corporation located in Denton County, Texas and
ncorp ted as a home rule city under the Constitution of the
State Texas, hereinafter referred to as "City", and North
American Life Assurance Company, a corporation with offices at 2302
Parklake Drive, Suite 400, Atlanta, Georgia 30345, hereinafter
referred to as "Contractor."
WITNESSETH:
That the parties hereto, in consideration of the covenants and
agreements herein contained to be kept and performed by both
parties, do hereby agree, covenant and contract as follows:
I.
City hereby agrees to purchase from Contractor and Contractor
hereby agrees to sell to City fully insured life and accidental
death and dismemberment insurance in accordance with City's Scope
of Specifications & Instructions, Bid Submission Form, Sample
Contract and other documents constituting City's "Request for Bid
No. 1423"; Contractor's Bid referred to as "This Group Insurance
Program;" and Group Policy Number NG-01-013880 which are hereby
made a part of this contract and incorporated herein for all
purposes.
II.
The parties agree this policy of insurance shall become
effective February 1, 1993, and unless earlier cancelled per the
terms of this contract, shall terminate January 31, 1995, at the
rates guaranteed in Contractor's "Basic Life Plan" dated September
24, 1992, contained in Contractor's Bid.
III.
Should a conflict arise between the terms and provisions of
the City's "Request for Bid No. 1423" (including but not limited to
the sample contract contained therein) and Contractor's Bid
(including but not limited to Policy No. NG-01-013880 contained
therein), the terms and provisions of City's Request for Bid No.
1423 will prevail.
IV.
The Director of Human Resources or such other agent designated
by the City Manager is hereby authorized to carry out the terms of
this agreement in behalf of City and Don Huguenot shall
be the agent authorized by Contractor to carry out the terms of
this agreement in behalf of Contractor unless Contractor advises
city in writing of a substitute agent.
EXECUTED this /Jay of , 1993, A.D.
0
City of Denton, Texas North Jrican Life
By
AT
By
By
itie `9 MmLager
ATTEST:
By &t' )I • U'
Title 5 cretarv
Approved as to Form:
DEBRA A. DRAYOVITCH, City Attorney
By_
ALL003FE
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