1993-015ORDINANCE NO. 93-ov-5-
NOTE: AMENDED BY ORDINANCE 93-037 A COPY OF 6JHICH IS ATTACHED.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items:
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1443
ALL
EMS USA
EXHIBIT A
1449
1,2,6,7,8,9
CLASSIC CHEVROLET
$
90,313.00
1449
3,5,10
NORTH LOOP DODGE
$
64,504.00
1449
11,12,13
HUDIBURG CHEVROLET
$
57,084.60
1449
4
KARL KLEMENT FORD
$
12,934.34
1452
ALL
COLLECTION EXPRESS SERVICES
EXHIBIT B
1454
ALL
FIBER LINK SUPPLY INC.
$
29,249.44
1457
ALL
BARRETT WHITE GMC
$
46,590.00
1458
ALL
DAVIS TRUCK AND EQUIPMENT
$
69,208.00
1459
ALL
POWELL INDUSTRIES
$148,200.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approva .
PASSED AND APPROVED this Ir day of 1993.
BOB CASTLEBERRY,
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
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BY:
APPRO'IED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
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DATE: FEBRUARY 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1443 - MEDICAL SUPPLIES
RECOMMENDATION: Council approve award of Bid #1443 - Medical Supplies to the
over all low bidder, EMS USA, for an estimated annual expenditure of $16,000 (see
Exhibit A).
SUMMARY: Bids on medical supplies used by the EMS division of the Fire Department
were received December 15, 1992. EMS USA was the only vendor to bid on all items
combined. This bid will be for a period of one year upon Council approval.
BACKGROUND: Tabulation sheet, Memorandum from Capt. Sessions, EMS Manager.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:_ Fire Department.
FISCAL IMPACT: Payments shall be made from budgeted funds in account #100-060-
0053-8106 which has a balance of $45,605.10 as of January 26, 1993.
sp/ecctfully submitted
Lloyd V. Harre
City Manager
Prepared by:
1
ame : Mela ie Harden
Title: Buyer
Approved:
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
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MEMORANDUM
TO: Melanie Harden, Purchasing
FROM: Captain Sessions, EMS Manager
DATE: January 20, 1992
SUBJECT: Bid for Medical Supplies
I would like to recommend to the Denton City Council that we accept
Bid Number 1443 given by EMS USA, P.O. Box 99, Sheperdville, KY,
40165.
MS/lh
DATE: FEBRUARY 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1449 - FLEET VEHICLES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specifications for each of the 13 items totaling 18 vehicles. Award
recommendation
along with specific optional items that were bid as options but do not appear on the
tab sheet are listed below.
To Classic Chevrolet Item 1,2,6,7,8 and 9:
1. Fire - 4 Door Sedan $10,622 + $275 spotlights
$10,897.00
2. Fire - Utility Vehicle $14,224 + $275 spotlights
$14,499.00
6. Electric - 3/4 Ton Cab/Chassis
$11,258.00
7. Solid Waste - 3/4 Ton Pickup 4 x 4
$13,191.00
7. Water Production - 3/4 Ton Pickup 4 x 4
$13,191.00
8. Electric - 3/4 Ton Pickup 4 x 4 $14,857 + $235 mirrors
$14,857.00
9. Fire - 3/4 Ton Van $12,038 + A/C $678 + $280 spotlights
$12,420.30
TOTAL
$90,313.00
To North Loop Dodqe Item 3, 5 and 10:
3. Electric - (3) 1/2 Ton Pickups $8,795 + A/C $465 $27,780.00
5. Sewer - 3/4 Ton Pickup $11,690.00
10. Fire - 1 Ton Chassis $12,038 + A/C $678 + $280 spotlights $12,996.00
10. Park - 1 Ton Cab/Chassis $12,038.00
TOTAL $64,504.00
To Hudibura Chevrolet Items 11, 12, and 13:
11. Fire - 1 Ton cab/Chassis $11,573 + A/C $668.15 $12,241.15
12. Electric - (2) 1 Ton Chassis Diesel $13,340 + A/C$668.15 $28,016.30
13. Water Prod.- 15,000 GVW Chassis Diesel $16,159+A/C$668.15 $16,827.15
TOTAL $57,084.60
CITY COUNCIL REPORT
FEBRUARY 2, 1993
PAGE 2 OF 2
To Karl Klement Ford Item 4:
4. Municipal Lab - 1/2 Ton Pickup 4x4 $12,934.34
TOTAL $12,934.34
Total Bid Award $224,835.94
SUMMARY: These vehicles are motorpool replacements (17 units) or fleet additions
(1 unit) approved during the budget process.
The lower cost offered by Classic Chevrolet on item 4 fails to meet engine
specifications. The lower cost offered by Klement Ford on item number 13 is not
acceptable. The Ford truck has a width of 94 inches. We required a maximum width
of 88 inches so the old utility body could be utilized.
BACKGROUND: Tabulation sheet.
FISCAL IMPACT: This purchase will be funded from a combination of motorpool
replacement funds, 1992-93 budget funds for vehicle replacements or fleet additions
and Certificate of Obligation funds.
espectfully submitted:
U
Lloyd V. Harrel
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
338.agenda
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DATE: FEBRUARY 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1452 - COLLECTION SERVICES
RECOMMENDATION: Council approve award of Bid # 1452 - Collection Services to the
low bidder, Collection Express Services at a 28% service fee.
SUMMARY: Bid invitations for the collection of unpaid final utility bills, ambulance
bills, mowing and demolition services, and other miscellaneous accounts were sent
to fifteen (15) vendors. Of the two responses received, Collection Express Services
bid the lower service fee of 28%. This amount is to be deducted from the actual
monies received by the vendor and the net balance received will be applied to the
appropriate receivable account (s). The term of the contract shall be for a one year
period beginning upon approval of the Denton City Council.
BACKGROUND: Tabulation sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Finance, Utilities,
Miscellaneous Accounts Receivable.
FISCAL IMPACT: There should be no impact in the form of a payable as a result of
this bid. The monies collected (minus service fee) will be payable to the City of
Denton. We estimate total collection of approximately $115,000.00. Collection
Express will retain 28% or $32,200.00.
pectfully submitted:
Lloyd V . Harrell
I- 44e
City Manager
Prepared by:
N me: Mela ie Harden
Title: Buyer
proved
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
agenda.334
BID # 1452
BID NAME Collection Services
OPEN DATE January 5, 1993
DESCRIPTION
COLLECTION
EXPRESS
SERVICES
VENDOR
Service Fee Based on Recovery Only
Expressed as a Percentage
28%
i
HONOR
CREDITORS
I AGENCY
I VENDOR
33 1/3%
EXHIBIT B
E:\WPDOCS\WORK\EXPRESS.K
AGREEMENT BETWEEN THE CITY OF DENTON AND
COLLECTION EXPRESS SERVICES, INC. TO PROVIDE
COLLECTION SERVICES
This Agreement is made on the day of ,
1993, between the CITY OF DENTON (City) and CO ?do ION EX ESS
SERVICES, INC. (Collector), a corporation authoriz to business
in the state of Texas, to provide for the collection of accounts
receivable of the City. The parties agree as follows:
1. Collector's Services. From time to time, the City will
send accounts receivable to Collector for ambulance, utility, mow-
ing, and demolition services and other miscellaneous accounts that
are owed to but have not been collected by the City. Collector
agrees to work diligently and to put forth its best efforts to col-
lect all monies due the City on the accounts receivable placed into
the hands of Collector. Collector shall familiarize itself, its
agents, servants, and employees with the Fair Debt Collection Prac-
tices Act and agrees to abide with all governing laws regarding
debt collections.
2. Collector's Retention of Accounts. The Collector shall
retain mowing and demolition accounts for a period of sixty days
and utility and ambulance accounts for a period of twelve months
from the date received by the City. Collector shall promptly re-
turn the accounts to the City upon expiration of the period of time
specified for retaining the account, unless an installment agree-
ment to pay the account has been signed by the debtor within the
time period Collector is authorized to retain the account. If
Collector does have a signed installment agreement, the Collector
may retain the account until expiration of the time period in which
monies are to be paid under the installment agreement, but no in-
stallment agreement shall be made on a City account for a period of
time in excess of twelve months without the City's prior written
consent.
3. Collector's Compensation. As compensation for its ser-
vices, Collector shall retain Twenty-eight percent (28%) of the
monies collected from each account sent to Collector by the City.
Collector shall not be entitled to compensation for any account
collected as a result of a debtor's application for new services
with the city of Denton, and such results in collection of a
previous outstanding balance due the City.
4. Records and Audits. Collector shall maintain records in
a manner that it can provide to the City, within twenty-four hours,
the present status of and the collection efforts expended on all
accounts receivable held by it for the City. The City reserves the
right to audit all financial and work records of the Collector to
assure the City that proper reporting and remittance is being made.
The auditing may be by the City personnel or by independent accoun-
tants, at the sole expense of the City. The audit must be per-
formed on Collector's premises and the Collector will provide at
its expense, work areas and documentation to assist in the audit.
The audit must be performed during normal business hours, 8:30 to
5:30 central time, Monday through Friday, and shall be requested at
least three business days in advance.
5. Collection by Attorney. Collector may recommend that an
account be referred to an attorney for collection. In such case,
the City may choose to have the account returned to the City with-
out further compensation to Collector or the City may consent in
writing to referral to an attorney selected by Collector. If the
City consents to a referral to an attorney by Collector, the City
shall advance filing fees and other court costs necessary to in-
stitute and prosecute a lawsuit, but the City shall not be liable
for the expenditure of any court cost or other fee in excess of
$300.00 for any one account unless the City has given its prior
consent. The City shall be paid sixty percent of the monies re-
covered by the attorney on each account referred by Collector.
6. Collector's Monthly Reports. Collector shall submit to the
City between the 15th and 20th day of each month the following
reports on assigned accounts:
A. Acknowledgement of Accounts Received
B. Monthly Activity Statement
C. Percentage By Month Report
D. Cancellation Report (where account canceled prior month)
7. Remittance of Funds. Collector will remit to the City
between the 15th and 20th day of each month the NET collections re-
ceived by Collector during the previous month. Collector may en-
dorse any deposit item requiring an endorsement as agent for the
city. Collector's statement shall reflect the gross amount col-
lected on behalf of the City and the net amount due Collector. The
City shall notify Collector of payments made directly to the City
within seven (7) business days of receipt and the City agrees to
remit to Collector within 20 days of receiving Collector's state-
ment, any amount due Collector.
8. Term and Termination. This Agreement shall continue in
effect from year to year, but the City or Collector may terminate
without cause at any time by giving sixty (60) days written notice
prior to the date of termination. If Collector terminates this
Agreement, all accounts shall be immediately returned to the City
and no compensation shall be paid to Collector past the termination
date. If the City terminates this Agreement, Collector may con-
tinue to render its services on the accounts it has for thirty days
after the termination date and shall be paid the compensation esta-
blished by this Agreement. After the thirty day period, Collector
Page 2
shall return all accounts to the City without receiving further
compensation, except Collector may retain accounts for which the
debtor has signed an installment agreement until the expiration of
the time in which monies are to be paid under the agreement. Col-
lector shall be bound by all the terms and conditions of this
Agreement as to the accounts it is authorized to retain after
termination.
9. Notices. Any notice required or permitted to be given
under this Agreement shall be sufficient if in writing and sent by
certified mail to the parties as follows:
City: Executive Director of Finance
City of Denton
215 E. Mckinney
Denton, Texas 76201
Collector: Collection Express Services, Inc.
7800 Stemmons, Suite 327
Dallas, Texas 75247
ATTN: Vic C. York, Chief Executive Officer
10. Indemnification. Collector agrees to indemnify and save
harmless and defend the City at its own expense from any and every
claim, demand, suit, loss, damage, cost and expense which the City
may suffer or incur by reason of any claim asserted against the
City as a result of Collector's acts, omissions or conduct under
this Agreement.
11. Independent Contractor. Collector is an independent
contractor in performing the services under this Agreement.
12. Bond. Collector shall obtain and keep in effect during
the term of this Agreement and for a period of ninety days there-
after, a surety bond from a company authorized to do business in
the State of Texas, and in a form approved by the City Attorney, in
the amount of $10,000.00, guaranteeing payment to the City of
monies due the City under this Agreement.
13. Assignment. This Agreement shall be binding upon, and
will insure to the benefit of the heirs, executors, and assignees
of the City and Collector.
14. Venue. Any action brought by either party regarding this
Agreement shall be brought in the court of competent jurisdiction
located in Denton County, Texas.
Page 3
COLLECTION EXPRESS SERVICES, INC.
(Collector)
X/jo'
BY:
C. YORK, C IEF XECUTIVE OFFICER
J
DATE
CITY OF DENTON
BY:
W. HARRELL, CITY
DATE o-2,115-
APPROVED AS TO LEGAL FORM
DEBRA A. DRAYOVITCH, CITY ATTORNEY
Page 4
DATE: FEBRUARY 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1454 - DATA MULTIPLEXER CHANNEL BANK EQUIPMENT
RECOMMENDATION: We recommend council approve award of this bid to the low
bidder, Fiber Link Supply, Inc. in the total amount of $29,249.44.
SUMMARY: This bid is for the purchase of T1 channel banks which will interface
with T1 circuits provided by the local telephone company. This equipment is
necessary to provide telemetry to Brazos Electric Power Cooperative and Texas
Utilities to comply with a T.M.P.P. technical committee directive.
Five proposals were received in response to eight bid packages mailed.
BACKGROUND: Tabulation sheet, Memorandum from Ray Well dated January 14,
1993.
FISCAL IMPACT: Budgeted funds for Electric Metering account #610-080-0254-9217
with a balance of $98,021.00.
esppectfully submitte
Lloyd V. Harre
City Manager
Prepared by:
Name: Denise HarpooI
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title : Purchasing Agent
342.agenda
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CITY of DENTON MUNICIPAL UTILITIES/ 901-A Texas street / Denton, Tx 76201
TO: Jim Harder, Director of Electric Utilities
THRU: Ray D. Wells, Superintendent
Metering,Communications,Substations
FROM: Charles Pierce, Communications
DATE: January 14, 1993
SUBJECT: DATA CHANNEL BUNKS BID #1454
After evaluating the bids for Data Channel Bunks we have found
Fiber Link Supply, Inc. to be the low bidder. The Coastcom
equipment bid is fully compliant to specifications.
We recommend the expenditure of $29,249.44.
Respondents were as follows:
Anixter $33,280.00
Fiber Link $29,249.44
GTE $38,745.28
Jeffa International $39,750.00
Wesco $66,448.00
`Charles Pierce,
Communications Technician
01143000.RDW
Attachment: Low bid from Fiber Link
DATE: FEBRUARY 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1457 - 12 CUBIC YARD DUMP TRUCK
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specifications, Barrett White GMC in the amount of $46,590.00, F.O.B. Denton with
delivery in 90 days.
SUMMARY: This bid is for the purchase of a 12 cubic yard diesel powered dump
truck. This unit is a motorpool replacement for a 1984 Ford 6 cubic yard truck. The
new truck a 1993 GMC model C70 will be assigned to the Water Distribution Division
of the Water Utility Department.
The life to date maintenance cost for the old truck is $26,471.00. This figure does
included some repair of body damage and is not all mechanical.
Replacement of this vehicle was approved during the budget process.
BACKGROUND: Tabulation sheet.
DEPARTMENTS OR GROUPS AFFECTED: Motorpool and Water/Sewer
FISCAL IMPACT: This unit will be funded from motorpool replacement funds and
1990-93 budget funds.
Motorpool 720-004-0020-8707 $16,956.00
Budget Funds 620-081-0461-9104 $29,634.00
$45,590.00
Ressppectfull submitt d:
U
W44 all
Lloyd V. Har 11
City Manager
A proved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
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DATE: FEBRUARY 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1458 - REAR LOAD REFUSE TRUCK
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specifications, Davis Truck and Equipment in the amount of $69, 208.00 for a Pakmor
Body/GMC chassis combination.
SUMMARY: This bid is for the purchase of a motorpool replacement for a rear loading
residential refuse truck. It will replace a 1985 model truck recently removed from
the fleet. This replacement was approved during the budget process.
The lower prices offered by Southwestern Equipment and Metro Ford on the Goliath
II body fail to meet specifications for body side material, cylinder diameters,
hydraulic pump and hydraulic pressure. The price offered by Mahanay Intl fails
to meet truck specifications for front axle rating and gross vehicle weight (GVW)
requirements.
BACKGROUND: Tabulation Sheet
DEPARTMENTS OR GROUPS AFFECTED: Motor Pool and Solid Waste
FISCAL IMPACT: This unit will be funded from Certificate of Obligation 'Funds.
4espectful ubmitte
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Lloyd V. Harr
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
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DATE: FEBRUARY 2, 1993
CITY COUNCIL REPORT
a
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1459 - HICKORY STREET SUBSTATION POWER CIRCUIT
BREAKER CONVERSION
RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting
specification, Powell Industries in the total amount of $148,200.00
SUMMARY: This bid is for conversion and rebuilding of eleven (11) Power Circuit
Breakers at the Hickory Street Substation. These circuit breakers which were
placed in service in 1964 are no longer reliable due to age, sever duty and
mechanical degradation.
Six bid proposals were received in response to fifteen bid packages mailed.
BACKGROUND: Tabulation Sheet, Memorandum from Ray Wells dated January 21,
1993.
FISCAL IMPACT: Budgeted funds for Electric Substations account #611-080-0255-
9217 with a balance of $2,715,416.00.
speeccttfully submitted*
Lloyd V . Harrel
City Manager
Prepared by:
Name: Denise Harpool I
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
340.AGENDA
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CITY of DENTON MUNICIPAL UTILITIES /901 -A Texas Street Denton, Tx 76201
MEMORANDUM
TO: R. E. Nelson, Executive Director of Utilities
FROM: Ray D. Wells, Superintendent of Electric
Metering/Communications & Electronics/Substations
DATE: January 21, 1993
SUBJECT: EVALUATION OF BID NO #1459 HICKORY STREET SUBSTATION
BREAKER CONVERSION.
Bids for the above mentioned project were opened January 19, 1993,
at 2 P.M. with the following results.
Six vendors replied with sealed bids ranging in price from a low of
$123,520 to $200,636, for the project. After careful evaluation we
have recommended that the bid of Powell Industries in the amount of
$148,200 be accepted as low bid meeting and exceeding
specifications as issued.
The low bid of $123,520, submitted by Circuit Breaker Sales
(C.B.S.) of Gainesville, Texas, furnished no technical, or support
information with their bid, and we were unable to evaluate their
bid for specification compliance. The next low bid submitted by
Switchgear Systems in the amount of $140,000, did not list a date
for project implementation nor project completion. We therefore
must disqualify these two bids based upon instruction number eleven
(11) of the bid invitation titled, "Instruction to Bidders".
This project is a Capital Improvement Project listed in the fiscal
years 1993-1997, Capital Improvements Plan, and identified as
Project Number 93-0255-01. This project was estimated to cost
$198,000, and has actually come in $50,000 under projected cost.
This project is necessary due to the facts that the existing
circuit breakers were constructed and placed in service in 1965
(some 28 years ago) and have been subjected to hundreds of
operations and high fault current interruptions. These circuit
breakers are no longer reliable due to age, severe duty, and
mechanical degradation.
RDW:pkl
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 93-015 RELATING TO THE AWARD OF
BID NUMBER 1449 FOR THE PURCHASE OF FLEET VEHICLES TO PROVIDE FOR THE
PURCHASE OF AN ADDITIONAL UTILITY VEHICLE BID ITEM #2; PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City on February 9, 1993 authorized the purchase of a 4 Door
Utility Vehicle from Classic Chevrolet per Ordinance No. 93-015; and
WHEREAS, the City desire to purchase an additional 4 Door Utility Vehicle
pursuant to the terms of Bid Number 1449 and Classic Chevrolet is agreeable to
selling 4 Door Utility Vehicle; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS;
SECTION I. That Ordinance No. 93-015 is hereby amended to provide
for the purchase of two (2) Utility Vehicles pursuant to the terms of Bid Number
1449.
SECTION II. That Bid Number 1449 herein accepted includes Bid Item
2, and the additional compensation payable to Classic Chevrolet under this ordinance
amendment is $14,499.00.
SECTION III. That the funds for this amendment are to be expended from
the City's Motor Pool Replacement funds approved by the City Council in the 1992-93
Budget.
SECTION IV. That this ordinance shall become effective immediately upon
its passage and approval.
/ 1 , 1993.
PASSED AND APPROVED THIS THEday of
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:~ JL/)77~,
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
045.d
DATE: MARCH 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1449 - FLEET VEHICLES
RECOMMENDATION: We recommend that an additional 4 door utility vehicle (Bid Item
2) be awarded to the lowest bidder, Classic Chevrolet in the amount of $14,499.00
including $285.00 for dual high intensity spotlights.
SUMMARY: Bid #1449 - Fleet Vehicles,was awarded by Council on February 9, 1993
for at total of eighteen (18) vehicles including one 4 door utility vehicle. After a
review of the fleet and the competitive pricing received on Bid #1449 it was
determined that an additional 4 door utility vehicle should be requested for
assignment to the Fire Department. This vehicle had not been requested originally
due to budget restrictions.
In addition this unit would replace the 1988 Suburban currently being considered for
sale to Denton County as a portion of the reassignment of Emergency Management
Services.
BACKGROUND: Tabulation Sheet.
OR GROUPS AFFECTED: Fire Department and
FISCAL IMPACT: Funds for this purchase will be taken from Motorpool Replacement
Funds.
peectfully submitted:
v tfw
Lloyd V. Harrell
City Manager
.y
Approved: C
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
agenda.344
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