1993-136ORDINANCE NO.
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health or safety of the citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment; and,
WHEREAS, the City Manager has recommended to the City Council
that it is necessary to purchase goods or services due to the fol-
lowing emergency conditions outlined in the memorandum attached
hereto as Exhibit "A", incorporated herein by reference; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
35879R J. S. EQUIPMENT SERVICE INC. $ 15,000.00
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids.
SECTION III. That this ordinance shall become effective im-
mediately upon its passage and approval.
PASSED AND APPROVED this the rL i day of .L , 1991.
BOB CASTLEBERRY,
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY :
J
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY: z t
DATE: AUGUST 3, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER 435879R - J. S. EQUIPMENT SERVICE INC.
RECOMMENDATION: Council approve payment of emergency Purchase order #35879R
to J. S. Equipment Service Inc. in the amount of $15,000.00.
SUMMARY: This purchase order is for transmission repairs to the small dozer used
by the Drainage Department. Repairs were necessary to get the equipment operating
for use in the Drainage Department's work load.
BACKGROUND: Purchase Order #35879R, Memorandum from Jack Jarvis, Fleet
Superintendent
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, Drainage
Department
FISCAL IMPACT: Funding is available in account 4710-025-0580-8710 (Sublet Repairs
- Garage) with a current balance of $203,518.59.
R ctfully~sub ed:
Ll d V. Harrell
City Manager
Approved:
Name: Me anie Harden
Title: Buyer
agenda.398
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07-19-93PO4:56 0021
CITY Of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
MEMORANDUM
TO: Denise Harpool, Purchasing
FROM: Jack Jarvis, Fleet Supt.
SUBJECT: Emergency Repair PO#35879
DATE: July 16, 1993
This request is for an emergency repair of Rig 2735. The unit is
down because of a transmission failure. This unit is the only
small dozer in our Drainage Dept. It a must to get it repaired as
soon as possible.
Thank you for your help.
r
8171566.8200 D/FW METRO 434.2529