1993-128ORDINANCE NO. ~3 1A
AN ORDINANCE ACCEPTING A COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the best responsible bids for such items:
BID ITEM
NUMBER NO. VENDOR AMOUNT
1507 1,3 TEMPLE $29,586.00
1507 2 TECHLINE INC. $20,348.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY :
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and appro 1.
PASSED AND APPROVED this ge day of 1993.
To: Denise Harpool
From: Donald L. McLaughlin
Subject: Purchase of Padmounted Transformers Bid #1507
The Public Utilities Board approved the purchase of padmounted
transformers on July 12, 1993. Enclosed is the Public Utilities
Board agenda item that was approved. If you have any other
questions please call.
Sincerely,
Donald L. McLaughlin
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DATE: JULY 13, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1507 - PADMOUNTED TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the low evaluated bidder
for the following items, 1 and 3 to Temple in the total amount of $29,586.00 and item
2 to Techline Inc. in the amount of $20,348.00.
SUMMARY: This bid is for 3phase Padmounted Transformers to be utilized in the
City of Denton Electric Distribution System for new installations, replacements and
for back-up. Items 4,5, and 6 of this bid are not being awarded these items are not
required at this time.
Eight bid proposals were received in response to twenty bid invitations mailed.
BACKGROUND: Tabulation Sheet, Memorandum from Don McLaughlin, PUB Meeting
Backup dated July 12, 1993.
FISCAL IMPACT: Budgeted funds for Electric Distribution Line Transformers
Account #610-080-0252-9222 with a balance of $343,936.75.
espectfully submitted:
Loyd arrel
City Manager
Prepared by:
Name: Denise Harpool f
Title: Senior Buyer
Approved:
Y
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
agenda.392
DATE: July 12, 1993
PUBLIC UTILITIES BOARD AGENDA
TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD
FROM: R. E. Nelson, Executive Director of Utilities
SUBJECT: CONSIDER APPROVAL OF PURCHASE OF PADMOUNTED TRANSFORMERS-
BID #1507
RECOMMENDATION:
The Utility Staff recommends the acceptance of the purchase of
padmounted transformers from Techline and wesco, for the total
cost of $49,934.
SUMMARY/BACKGROUND:
On May 18, 1993, the City of Denton received bid proposals for
purchase of padmounted transformers. The transformers are
stock items and will be used for new installations,
replacements, and back-ups. The bidders and their price
quotes are listed in Columns 1 and 5 respectively, of
Exhibit I.
After thorough evaluation, the staff recommends that it is
more economical to select the bidders as tabulated below:
TRANSFORMER
TOTAL PRICE
BIDDER
SIZE,
VOLTAGE,
PHASE
QUANTITY
1. TEMPLE
2500 KVA
277/480V,
30
1
$18,982.00
2. TECHLINE
1000 KVA
277/480V,
30
2
20,348.00
3. TEMPLE
300 KVA
120/208V,
30
2
10,604.00
TOTAL SUM = $49,934.00
Locations for transformers are as follows:
1. Transformer is for EPIC (new hospital).
2. One transformer is for the Moore Building on Oak (future
municipal building), and one transformer will be a spare.
3. One transformer is for Texas Human Services on E. McKinney,
and one to increase warehouse stock of this size transformer
to four.
The evaluation was based on the calculated costs (Initial and
Operating). Transformers with lower bid unit cost, but higher
losses, resulted in higher calculated costs. (See Column 6 of
Exhibit I)
Transformer Bid Item
July 12, 1993
Page 2
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
Rate payers, Electric Department for maintenance and
operation.
FISCAL IMPACT:
The expense-($49,934) is included in the 1992/93 fiscal year
budget.
Respectfully submitted,
R. E. Nelson,
Executive Director of Utilities
Prepared by:
~e 6~ w
Donald McLaughlin
Senior Engineer
Approved by:
7
Jiro Harder,
Director of Electric Utilities
06293025.PUB
Exhibit I. Transformer Evaluation Sheet
EXHIBIT I
ITEM 1: LOSS/COST EVALUATION OF A 2500 KVA 277/480 PADMOUNTED TRANSFORMER
BID 1507
02-Jul-93
12:05 PM
.
!
ABB
ITEM 3: LOSS/COST EVALUATION OF A 1000 KVA 277/480 PADMOUNTED TRANSFORMER
24
LOW BID $65863
ITEM 6: LOSS/COST EVALUATION OF A 300 KVA 120/208 PADMOUNTED TRANSFORMER
LOW BID $27 960
A:\TRANX\B1507A.WK3
BIDDER
M
ADE
BY
NIL
LOSSES
TL
LOSSES
BID
COST
CALCULATED
COST
DELIVERY
DAYS
NIX ELECTRIC
NIX
3204
22747
$21,026
$159,640
98
POLELINE
PAUWELS
2279
18107
$21,248
$140,921
140
PRIESTER
COOPER
2494
19885
$19165
$140,620
91
SESCO
SESCO
4050
22530
$20199
$160528
120
TECHLINE
HOWARD
2169
18669
$20,053
$138,093
84
VANTRAN
NTRAN
3120
16620
$25,5121
$154 970
70
WESCO
2772
17085
$19 709
$135,0301
63
LOW BID $132 881
MADE
NIL
TL
BID
CALCULATED
DELIVERY
BIDDER
BY
LOSSES
LOSSES
COST
COST
DAYS
NIX ELECTRIC
NIX
1766
10616
$11,401
$81,270
98
POLELINE
PAUWELS
851
8026
$10998.00
$66 981
77
PRIESTER
COOPER
1275
7473
$11517.00
$69175
77
SESCO
SESCO
2205
11000
$12318. 00
$87 853
120
TEMPLE
GE
1234
8695
$9756.00
$66880
80
VANTRAN
VANTRAN
1410
7410
$12671.00
$73573
70
WESCO
ABB
1193
7475
$11200.00
$67686
63
MADE
NIL
TL
BID
CALCULATED
DELIVERY
BIDDER
BY
LOSSES
LOSSES
COST
COST
DAYS
NIX ELECTRIC
NIX
774
3859
$7111
$40 252
98
POLELINE
PAUWELS
546
2901
$5,524
$30,677
77
PRIESTER
COOPER
555
2859
5302
$29
840
98
SESCO
SESCO
1050
4470
$6487
,
$41,503
,
120
TECHLINE
HOWARD
538
2545
$5191
$28,383
84
VANTRAN
VANTRAN
640
2850
$6298
$33,617
70
WESCO
ABB
516
2925
$5100
$29165
63