2017-02-06 Agenda with Backup AGENDA
PARKS, RECREATION AND BEAUTIFICATION BOARD
February 6, 2017
Civic Center Community Conference Room
REGULAR MEETING
The Parks, Recreation and Beautification Board will convene a Regular Meeting of the Parks,
Recreation and Beautification Board of the City of Denton, Texas, which will be held on
Monday, February 6, 2017, at 6 p.m. in the Community Conference Room at the Denton
Civic Center, 321 E. McKinney Street, at which time the following items will be considered:
1. CALL TO ORDER
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
A. November 7, 2016
3. AWARDS AND RECOGNITIONS:
A. Introduce new Park Board Member: Johanna McDaniel
B. Texas Recreation and Park Society (TRAPS)Awards
a. Leisure Services
b. Park Maintenance Rodeo
4. ACTION ITEMS: Consider making a recommendation to the Denton City Council
on the following items: None
5. DISCUSSION ITEMS: Consider the following items which may be moved to action
items at the next meeting:
A. AED installation update
B. 2017 Tour of Parks—Establish Date/Time/Itinerary
6. OTHER BUSINESS:
A. Leisure Services Report
B. Parks Projects Report
7. DIRECTOR REPORT:
None
8. FUTURE AGENDA ITEMS:
None
Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the
Parks, Recreation and Beautification Board or the public with specific factual
information or recitation of policy, or accept a proposal to place the matter on the
agenda for an upcoming meeting.
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AND
Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items
of community interest regarding which no action will be taken, to include: expressions
of thanks, congratulations, or condolence; information regarding holiday schedules; an
honorary or salutary recognition of a public official,public employee, or other citizen; a
reminder about an upcoming event organized or sponsored by the governing body;
information regarding a social, ceremonial, or community event organized or sponsored
by an entity other than the governing body that was attended or is scheduled to be
attended by a member of the governing body or an official or employee of the
municipality; or an announcement involving an imminent threat to the public health or
safety of people in the municipality that has arisen after the posting of the agenda.
NOTE: THE PARKS, RECREATION AND BEAUTIFICATION BOARD RESERVES THE RIGHT TO ADJOURN
INTO A CLOSED MEETING AT ANY TIME REGARDING ANY ITEM ON THE AGENDA FOR WHICH IT
IS LEGALLY PERMISSIBLE.
NOTE: THE CITY OF DENTON CIVIC CENTER CONFERENCE ROOM IS ACCESSIBLE IN ACCORDANCE WITH
THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE
INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE
OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE
TELECOMMUNICATIONS DEVICES FOR THE DEAF(TDD)BY CALLING 1-800-RELAY-TX SO THAT A
SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of
the City of Denton, Texas, on the day of 2017, at o'clock(a.m.)
(P.m.)
CITY SECRETARY
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Item 2A
MINUTES
PARKS, RECREATION AND BEAUTIFICATION BOARD
November 7, 2016
Civic Center Community Conference Room
REGULAR MEETING
After determining that a quorum of the City of Denton, Texas, Parks, Recreation and
Beautification Board is present, the Chair of the Board thereafter convened into an open meeting
on Monday,November 7, 2016, at 6:00 p.m. in the Denton Civic Center, 321 E. McKinney Street,
Denton, Texas.
Members Present: Russ Stukel, Paul Leslie, Gary Barber, Maria Renner and Kent Boring
Members Absent: Frances Punch
Staff present: Emerson Vorel, Julie Leal, John Schubert, Jim Mays
1. CALL TO ORDER: Chair Stukel called the meeting to order at 6:04 p.m.
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
A. September 12, 2016 — Stukel pointed out that Page 4 should reference "North
Lakes Park," not South. With that change, Renner made a motion to accept;
Barber seconded. Motion passed unanimously.
3. AWARDS AND RECOGNITIONS:
None
4. ACTION ITEMS: Consider making a recommendation to the Denton City Council
on the following items:
A. Adopt Parks, Recreation and Beautification Board's proposed 2017 Meeting
Schedule: Leslie made a motion to accept; Boring seconded. Motion passed
unanimously.
5. DISCUSSION ITEMS: Consider the following items which may be moved to action
items at the next meeting:
A. Recreation Pass clarification (continued) Vorel addressed and clarified
lingering questions from the previous meeting to the satisfaction of the Board.
6. OTHER BUSINESS:
A. Park Foundation Presentation: Molly Tampke, Executive Director, identified
a variety of avenues the Foundation is exploring for funding purposes and offered
examples of improvements made, thus far. She asked that Foundation members be
invited to join the Park Board's annual Tour of Parks.
B. Parks Projects Status Report—Incorporated by reference
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7. DIRECTOR REPORT:
None
8. FUTURE AGENDA ITEMS:
None
With no further items on the agenda,Barber made a motion to adjourn;Renner seconded. Meeting
adjourned at 7:O1p.m.
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ITEM 3A
Richardson, Jane E.
From: Walters, Jennifer K.
Sent: Tuesday, September 20, 2016 7:57 AM
To: Richardson, Jane E.
Subject: FW: City of Denton, TX: Boards&Commissions Application
From:Web Master
Sent:Saturday, September 17, 2016 6:22 PM
To:Walters,Jennifer K. <Jennifer.Walters@cityofdenton.com>
Subject: City of Denton,TX: Boards &Commissions Application
A new entry to a form/survey has been submitted.
Form Name: Boards&Commissions Application
Date&Time: 09/17/2016 6:22 PM
Response#: 202
Submitter ID: 13055
IP address: 72.64.67.128
Time to complete: 4 min., 57 sec.
Survey Details:Answers Only
Page 1
1. Johanna McDaniel
2433 Kayewood Dr
a ohannalynnmcdaniel@gmail.com
2065786663
2433 Kayewood Dr
2065786663
2. (o)Yes
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Work At Home Parent
3.
(o) No
4. [x]Airport Advisory Board [x]Animal Shelter Advisory Committee
[x] Community Development Advisory Committee [x] Health&Building Standards Commission
[x] Historic Landmark Commission [x] Human Services Advisory Committee
[x] Library Board [x] Parks, Recreation & Beautification Board
[x] Planning&Zoning Commission [x] Public Art Committee
[x] Public Utilities Board [x]Traffic Safety Commission
[x]Zoning Board of Adjustment
5.
(o) No
Denton
6. 1 have a BFA from UNT and being an artist, my creativity allows me to think outside the box for issues to go beyond basic needs
but to be visionary with potential of situations and outcomes for The City of Denton.) love Denton and plan to stay here
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forever and love what we've already accomplished so far,and I'd love to be able to take ownership and be involved in the
goings on in Denton at a deeper level.
7. 1 am the Social Media Manager for We Denton Do It. (www.wedentondoit.com)
I am the Graphic Designer and Social Media Manager and Homeschool weekend class coordinator for
www.computingkids.com
I am a sunday school teacher at Denton Community Church which meets at Northlakes Recreation Center here in Denton.
Thank you,
City of Denton,TX
This is an automated message generated by the Vision Content Management System—. Please do not reply directly to this email.
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ITEM 3B(a)
Texas Recreation and Park Society (TRAPS)
From: Chuck Jennings [mailto:chuck.j enningsgflower-mound.com]
Sent: Wednesday, October 05, 2016 1:51 PM
To: Covey, D'Lee<D'Lee.Covey@cityofdenton.com>
Subject: TRAPS North Region -Awards Notification
Good Afternoon,
I am pleased to inform you that the City of Denton has won four awards presented by the TRAPS
North Region:
• Advocate of the Year—Dale Kimble, DATCU
• Horizons Award—Chris Escoto
• Excellence in Programming Rec/Aquatics—Aquatic Explorer Camp
• Recreation Facility Design—Civic Center Pool Renovation
Please keep the employee award a surprise and make sure they come to the awards ceremony to
accept their plaque. The awards will be presented at this year's regional conference in Plano on
November 4. (hth2://www.trUsnorth.org_/) Congratulations and we look forward to seeing you
there! Please feel free to email or call me with any questions.
Sincerely,
Chuck Jennings
TRAPS North Region-Awards Chair
Chuck Jennings, Director
ALAWARO • Advocate of the Year—Dale Kimble, DATCU
�o F9 • Advocate of the Year—Dale Kimble, DATCU
TEXAS
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All
v
I
r
Horizons Award • •
♦ � j
Excellence in Programming ReclAquatics-Aquatic Explorer Camp
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ITEM 3B(b)
EXAS RECREATION AND PARK SOCIETY (TRAPS) RODEO RESULTS
Park and Recreation's Maintenance Division competed in the Regional TRAPS (Texas Recreation
and Parks Society)Rodeo in Plano on October 12th. We would like to congratulate Brian Noles&
Jason Wilson for placing 11t place in the Truck & Trailer event. They have earned an invitation
to represent the City of Denton Parks Department and compete at the State level early next year in
Arlington, TX.
/yam"i
s`
Plano
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Item 5B & 5C
DISCUSSION ITEMS
5B: AED UPDATE (no backup)
5C: 2017 Tour of Parks (no backup)
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Item 6A
OTHER BUSINESS
6A: Leisure Services Report (oral report—no backup)
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ITEM 6B
Parks Proiect Status Report—February 2017
Evers Park Bridge and Trail Proiect:
The City of Denton was awarded a$1,341,617 grant which requires$335,404 of local matching funds.
This project is funded via Texas Transportation Commission through the Texas Department of
Transportation with a total project value of$1,677,021.
• The Evers Bridge and Trail Project consists of the purchase and installation of a pedestrian
bridge across Cooper Creek to connect the McKamy Evers subdivision to Evers Parkway and
provide a safe route to Evers Elementary School and Evers Park. It allows continuation of the
Cooper Creek Trail north from Evers Elementary School to North Pointe Park via a second
bridge and connects to UNT's Discovery Park and recent bicycle improvements along Windsor
Drive and Hinkle Drive to US 380. This project links multiple parks, schools,bus stops,retail
districts and transportation venues.
• TXDOT and Dunaway and Associates of Ft. Worth, Texas have worked on the Design and
Review process of this project from July 26,2013 until the official bid opening on August 30,
2016.
• The lowest responsive bidder was North Rock Construction of Denton TX with a bid total of
$1,723,855.91.
• On October 18,2016 the construction contract was approved by City Council
• On January 11, 2017 a Pre-Construction meeting was held with TXDOT, Dunaway &
Associates,North Rock Construction,Durable Specialties, and City of Denton Staff.
• Construction on the trail begins February 1, 2017
North Lakes Adult Athletic Field Development Proiect:
Phase I of this project includes four(4)adult athletic fields with parking and vehicle access.
Phase II includes the installation of a permanent restroom/concession building.
• On November 30, 2009, a public meeting was held to seek community input. Funding for this
project was included in the 2009 Bond Program and additional Parks Gas Well funds were
allocated thereafter.
• On July 1, 2016 the 100 percent for review documents were submitted to Parks Planning for
review.
• Dunaway &Associates has submitted a Site Plan Package (SP16-0026) for review to Denton
Planning Department.
• Comments from City of Denton Planning Division are being addressed by Dunaway &
Associates who will re-submit the plans for further review.
Carl Young Splash Park CDBG Restroom Grant Request:
On March 30,2015,Parks requested$85,000.00 of Community Development Block Grant Funding to
be matched by$10,000.00 of in-kind support to fund a restroom/changing room at Carl Young Park.
The Spray Park will be funded with$200,000.00 of General Obligation Bonds and up to an additional
$100,000.00 of various funds.The inclusion of a restroom facility is necessary to allow patrons an area
to change clothes.
• On April 21, 2015, the Community Development Advisory Committee recommended to
council to fund this project with a grant of$85,000.
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• Teague Nall and Perkins surveyed the grounds of Carl Young Park and established lot lines
which will enable staff to design and locate park features and elements.
• BLC Architecture prepared design concepts, plat schematics, and construction documents of
the combined restroom, mechanical pump room, and spray ground. A Pre-Development
Meeting application(PDM16-0155) has been submitted and further Site Plan and Plat review
meetings date are pending.
• On December 19,2016 a public meeting was held at Martin Luther King Jr.Recreation Center.
Lake Forest and Milam Donation:
An anonymous donor partnered with Parks Administration to install a basketball court at Lake Forest
Park and Milam Park,plus add picnic pavilions and parking improvements to the gravel parking lot at
Wiggly Field Dog Park.
• The basketball court, shelter, and sidewalks have been completed at both Lake Forest and
Milam Park.
• Court surfacing has been completed at both Lake Forest Park and Milam Park.
• On October 24, 2016 construction began on the parking lot at Lake Forest Park. This will
double the size of the existing one.
• As of January 5, 2017 the parking lot is 90% complete. The concrete portion of construction is
complete. Parking space striping, island landscaping, and security lighting are the final items to be
completed.
2016 Community Block Development Grant Results:
Parks and Recreation Department was the recipient of 3 Community Block Development Grants for
2016:
• South Lakes Park Londonderry Playground will receive a grant in the amount of$98,398.36.
Park Planning will match these funds with an additional $15,000.00 of labor, materials, and
supplies to replace a playground at the north end of South lakes Park that is in unsatisfactory
condition.
• Quakertown Park Restroom will receive Community Block Development Grant funding in the
amount of$152,000.00. Parks will contribute an additional $100,000.00 of funding and labor
to replace the restroom and construct an ADA compliant facility valued at$252,000.00.
• Fred Moore Park is the recipient of$38,000.00 of CDBG funding that will be combined with
an additional$38,000.00 of internal funding and labor for construction of a flag football field.
• Approved by City Council on May 3,2016.
Restroom/Concession Replacements:
The replacement of the restroom buildings at North Lakes Park, Roberts Field at Mack Park, and the
restroom/concession building at Mack Park.
• The new building was installed at North Lakes Park on May 11,2016
• The existing building at Roberts Field was demolished on May 12, 2016. The new building
was installed on June 2,2016.
• The existing restroom concession building at Mack Park was demolished on May 24, 2016.
The new building was set on June 15,2016. A temporary concession trailer has been provided
to Denton Boys Baseball for use until the new building is complete.
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• New concrete sidewalks were installed around all three new buildings during July through
September 2016.
• North Lakes Park restrooms, Mack Park Roberts Field restrooms, and Mack Park restrooms
are open.
• The Mack Park concession custom vent hood and cooking surface is awaiting installation of
the fire suppression system and final inspection. This is the final item for this project. Once
CXT and RAMS mechanical have completed this item the concession will be fully functioning
and released for use to Denton Boys Baseball.
• On January 23, 2017 the fire suppression system was installed and additional electrical
upgrades to service the kitchen are pending.
Senior Center Parking Lot
To further assist seniors visiting this facility the parking lot will be redesigned increase the number of
handicap parking spaces.
• September 2016 -Rocky Summit Engineering Consulting,LLC has provided sealed drawings
of the redesigned parking spaces.
• December 19,2016—Floyd Smith Concrete began removing curbing around the center parking
lot island and adding ADA ramps.
• January 4, 2017— Strip-A-Zone has provided proposals for the restriping of the new parking
lot design
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