2017-03-06 Agenda with Backup AGENDA
PARKS, RECREATION AND BEAUTIFICATION BOARD
March 6, 2017
Civic Center Community Conference Room
REGULAR MEETING
The Parks, Recreation and Beautification Board will convene a Regular Meeting of the Parks,
Recreation and Beautification Board of the City of Denton, Texas, which will be held on
Monday, March 6, 2017, at 6 p.m. in the Community Conference Room at the Denton Civic
Center, 321 E. McKinney Street, at which time the following items will be considered:
1. CALL TO ORDER
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
A. February 6, 2017
3. AWARDS AND RECOGNITIONS:
A. Maria Denison won the State Texas Recreation and Park Society (TRAPS)
Media Excellence Award
B. Marlene Cordell won Outstanding Staff, TRAPS Leisure and Aging Branch
C. Jason Williams placed at the State TRAPS Rodeo competition
D. Marshall McGee passed the International Society of Arboriculture exam
4. ACTION ITEMS: Consider making a recommendation to the Denton City Council
on the following items:
A. Approve the City of Denton Park and Recreation 2017-2018 Standards of Care
B. Approve the Denton Festival Foundation's request for Pro Fest, Inc., to be the
sole proprietor allowed to sell alcoholic beverages at the Denton Arts and Jazz
Festival
C. Approve the Cinco de Mayo Committee's request for Sabor de Mexico
Restaurant to be the sole proprietor allowed to sell alcoholic beverages at the
2017 Cinco de Mayo Festival
5. DISCUSSION ITEMS: Consider the following items which may be moved to action
items at the next meeting:
A. None
6. OTHER BUSINESS:
A. Leisure Services Report— Oral
B. Parks Projects Report—Written
7. DIRECTOR REPORT:
None
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8. FUTURE AGENDA ITEMS:
May Is'Tour of Parks—Recommended venues
Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the
Parks, Recreation and Beautification Board or the public with specific factual
information or recitation of policy, or accept a proposal to place the matter on the
agenda for an upcoming meeting.
AND
Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items
of community interest regarding which no action will be taken, to include: expressions
of thanks, congratulations, or condolence; information regarding holiday schedules; an
honorary or salutary recognition of a public official,public employee, or other citizen; a
reminder about an upcoming event organized or sponsored by the governing body;
information regarding a social, ceremonial, or community event organized or sponsored
by an entity other than the governing body that was attended or is scheduled to be
attended by a member of the governing body or an official or employee of the
municipality; or an announcement involving an imminent threat to the public health or
safety of people in the municipality that has arisen after the posting of the agenda.
NOTE: THE PARKS, RECREATION AND BEAUTIFICATION BOARD RESERVES THE RIGHT TO ADJOURN
INTO A CLOSED MEETING AT ANY TIME REGARDING ANY ITEM ON THE AGENDA FOR WHICH IT
IS LEGALLY PERMISSIBLE.
NOTE: THE CITY OF DENTON CIVIC CENTER CONFERENCE ROOM IS ACCESSIBLE IN ACCORDANCE WITH
THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE
INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE
OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE
TELECOMMUNICATIONS DEVICES FOR THE DEAF(TDD)BY CALLING 1-800-RELAY-TX SO THAT A
SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of
the City of Denton, Texas, on the day of , 2017, at o'clock(a.m.)
(P.m.)
CITY SECRETARY
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MINUTES (Draft)
PARKS, RECREATION AND BEAUTIFICATION BOARD
February 6, 2017
Civic Center Community Conference Room
REGULAR MEETING
After determining that a quorum of the City of Denton, Texas, Parks, Recreation and
Beautification Board is present, the Chair of the Board thereafter convened into an open meeting
on Monday, February 6, 2017, at 6:00 p.m. in the Denton Civic Center, 321 E. McKinney Street,
Denton, Texas.
Members Present: Russ Stukel, Paul Leslie, Gary Barber, Frances Punch, Johanna McDaniel
Members Absent: Kent Boring, Maria Renner
Staff present: Emerson Vorel, Julie Leal, D'Lee Williams, Cathy Avery, B.J. Sterling, Chris
Escoto, John Schubert, Jim Mays
2. CALL TO ORDER: Chairman Stukel called the meeting to order at 6:01 p.m.
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
A. November 7, 2016 — made a motion to accept; seconded.
Motion passed unanimously.
5. AWARDS AND RECOGNITIONS:
A. Introduce new Park Board Member: Johanna McDaniel. Chair Stukel
welcomed Johanna to the Board and asked that the Members and staff introduce
themselves. Johanna recently returned to Denton after spending two years in Seattle.
She's excited about being involved in local government and happy to join the group.
B. Texas Recreation and Park Society (TRAPS)Awards
a. Leisure Services: Williams proudly announced that four out of five TRAPS
nominations earned the following:
Advocate of the Year—Dale Kimble, DATCU
Horizons Award—Chris Escoto
Excellence in Programming Rec/Aquatics—Aquatic Explorer Camp
Recreation Facility Design—Civic Center Pool Renovation
Williams also shared that Maria Denison won the TRAPS Media
Excellence Award for Eureka 2 Inbound Marketing Strategy.
The Board congratulated award recipients that were present and asked staff
to relay congrats to those who weren't.
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b. Park Maintenance Rodeo—Per Schubert, in October the Park Maintenance
Team attended the TRAPS Rodeo and competed against 22 cities in seven
events. Brian Noles and Jason Wilson earned First Place in the Truck and
Trailer Event and will compete at the State level on March 1st
6. ACTION ITEMS: Consider making a recommendation to the Denton City Council
on the following items: None
5. DISCUSSION ITEMS: Consider the following items which may be moved to action
items at the next meeting:
A. AED installation update: Williams says the AEDs are in place at the North
Lakes Annex, and one available at Mc Math for summer camps and field trips,
and one at the Senior Center, also available for field trips. All staff have been
trained on the use of AEDs.
B. 2017 Tour of Parks — Establish Date/Time/Itinerary: Members discussed
potential dates and scheduled the Tour of Parks for Monday, May 1, at 5 p.m.
Board members suggested that the Splash Park and Wave Pool be included on
the itinerary, and will continue to provide additional suggestions. Park
Foundation and City Manager staff will be invited to join this year's tour.
6. OTHER BUSINESS:
A. Leisure Services Report — D'Lee Williams reported that a Job Fair to recruit
summer help will be hosted on February 18, 1-5 p.m. at the Civic Center. She
asked that Park Board Members help spread the word.
The Senior Center's 40-Year Celebration is June 3rd. Park Board Members
will receive invites.
B. Parks Projects Report (Written)—Incorporated by reference
7. DIRECTOR REPORT: None
8. FUTURE AGENDA ITEMS: None
With no further items on the agenda,Punch made a motion to adjourn; seconded. Meeting
adjourned at 7:01 p.m.
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ACTION ITEM - 4A
Consider making a recommendation to approve the City of Denton
Park and Recreation 2017-2018 Standards of Care
(See next page)
Staff Kathy Schaeffer, Program Area Manager
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CIOTV F-C
YDENTON R�CHINGS
City of Denton
Parks & Recreation Department
City of Denton
Parks and Recreation
Standards of Care
2017-2018
TABLE OF CONTENTS
Standards of Care
General Administration 3
Organization 3
Definitions 4
Inspections 4
Enrollment 5
Suspected Abuse 6
Staffing - Responsibilities and Training 6
Youth/Teen/Center Supervisor Qualifications 6
Supervisor's Responsibilities 6
Coordinator's Qualifications 7
Program Coordinator's Responsibilities 7
Program Specialist & Leader Qualifications 7
Specialist and Leader Responsibilities 8
Training/Orientation 8
Operations 9
Staff-Participant Ratio 9
Discipline 9
Programming 9
Communication 10
Transportation 10
Facility Standards 11
Safety 11
Fire 11
Health 12
Toilet Facilities 13
Sanitation 13
*Programs include: After School Action Site, King Kids Camp, Camp Voyage, Camp
Exploration, Super Kids, KDO's, Holiday Camps, Spring Break Camps, and Teen Camps
Any questions related to Standards of Care should be addressed to the Youth-Teen
Program Area Manager at 940-349-8731.
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CITY OF DENTON PARKS AND RECREATION
STANDARDS OF CARE
The following Standards of Care have been adopted by the City Council of the City of Denton,
Texas in order to comply with Senate Bill 212 as approved by the Texas Legislature during the
74th legislative session. The Standards of Care are intended to be minimum standards by which
the City of Denton Parks and Recreation Department will operate the City's Youth Programs. The
programs listed in this Standards of Care are recreational in nature and are not licensed day care
programs. The City of Denton's recreational/camp programs are exempt from licensing under
Texas Administrative Code 745.115(3).
GENERAL ADMINISTRATION
1. Organization
A. The governing body of the City of Denton Parks and Recreation Programs is the
City of Denton City Council.
B. Implementation of the Youth/Teen Programs Standards of Care is the responsibility
of the Parks and Recreation Department Director and Departmental employees.
C. Youth/Teen Programs("Program")to which these Standards of Care will apply are
After School Action Site, Holiday Break Camps, Spring Break Camps, Kids Day
Off, King Kids Camp, Camp Voyage, Camp Exploration, Super Kids, and Teen
Summer Camp programs.
D. Each Youth/Teen Program site will have available for public and staff review a
current copy of the Standards of Care.
E. Parents of participants will be provided the website address of where a current copy
of the Standards of Care is located.
F. Criminal background checks will be conducted on prospective staff. No person
with conviction or who is under indictment for, or is the subject of an official
criminal complaint alleging violation of any of the crimes listed in the Texas
Department of Protective and Regulatory Service's Day Care Center Minimum
Standards and Guidelines Appendix II as same may be amended or a felony
violation of the Texas Controlled Substance Act may be present while children are
in care. An example of current Appendix II is attached as Exhibit A.
2. Definitions
A. City: City of Denton.
B. City Council: City Council of the City of Denton.
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C. Department: Parks and Recreation Department of the City of Denton.
D. Youth/Teen Programs or Program: City of Denton Youth/Teen Programs
consisting of After School Action Site, Holiday Break Camps, Spring Break
Camps, Kids Day Off, King Kids Camp, Camp Voyage, Camp Exploration, Super
Kids, and Teen Summer Camp programs.
E. Program Manual: Notebook of policies, procedures, required forms, and
organizational and programming information relevant to City of Denton Programs.
F. Director: City of Denton Parks and Recreation Department Director or his or her
designee.
G. Program Manager: City of Denton Parks and Recreation Department full-time
Manager who has been assigned administrative responsibility for City of Denton
Youth/Teen Programs.
H Youth/Teen Supervisor or Center Supervisor: City of Denton Parks and Recreation
Department full-time employee who has been assigned responsibility to implement
the City's Youth/Teen Programs.
I. Program Site: Area and facilities where City of Denton Youth/Teen Programs are
held consisting of Civic Center, Martin Luther King Recreation Center, Denia
Recreation Center,North Lakes Recreation Center, and McMath Middle School.
J. Participant: A youth/teen whose parent(s) have completed all required registration
procedures and determined to be eligible for a City of Denton Youth/Teen Program.
K. Parent(s): This term will be used to represent one or both parent(s) or adults who
have legal custody and authority to enroll their child(ren)/teen(s) in City of Denton
Youth/Teen Programs.
L. Employee(s) or Staff. Term used to describe people who have been hired to work
for the City of Denton and have assigned responsibility for managing,
administering, or implementing some portion of the City of Denton Youth/Teen
Programs.
3. Inspections/Monitoring/Enforcement
A. A monthly inspection report will be initiated by the Supervisor or Coordinator of
each Program to confirm the Standards of Care are being adhered to.
(1) Inspection reports will be sent to the Program Manager for review and kept
on record for at least two years.
(2) The Program Manager will review the report and establish deadlines and
criteria for compliance with the Standards of Care.
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B. The Supervisor will make visual inspections of the Program based on the following
schedule:
(1) Each After School Program site will be inspected bimonthly;
(2) The Holiday & Spring Break Camp Program will be inspected once during
its holiday schedule; and
(3) Camp Exploration, Camp Voyage, King Kids Camp, and Super Kids will
be inspected twice during the summer break.
(4) Teen Camp Program will be inspected once during the summer break;
(5) The Kids Day Off will be inspected two times a year;
C. Complaints regarding enforcement of the Standards of Care will be directed to the
Supervisor. The Supervisor will be responsible to take the necessary steps to
resolve the problems. Complaints regarding enforcement of the Standards of Care
and their resolution will be recorded by the Coordinator or Specialist. Serious
complaints regarding enforcement of the Standards of Care will be addressed by
the Program Manager and the complaint and resolution will be noted.
D. The Program Manager will make an annual report on the overall status of the
Youth/Teen Programs and their operation relative to compliance with the Standards
of Care. This can be provided to City Council by request.
4. Enrollment
A. Before a child can be enrolled, a parent must sign registration forms that contain
the child's:
(1) name, address, home telephone number, email address;
(2) name and address of parents and telephone number during Program hours;
(3) the names of people to whom the child can be released;
(4) a statement of the child's special problems or needs;
(5) emergency medical authorization;
(6) proof of residency when appropriate; and
(7) a liability waiver.
5. Suspected Abuse
Program employees will report suspected child abuse or neglect in accordance with the
Texas Family Code.
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STAFFING-RESPONSIBILITIES AND TRAINING
6. Youth/Teen or Center Supervisor("Supervisor") Qualifications
A. Supervisor will be full-time, professional employees of the City of Denton Parks
and Recreation Department and will be required to have all Program Leader or
Coordinator qualifications as outlined in Section 10 of the document.
B. Supervisor must be at least 21 years old.
C. Supervisor must have a bachelor's degree from an accredited college or University
or at least five (5) years of direct supervision of recreational activities related to
children ages 4-15 years of age. Acceptable degrees include:
(1) Recreation Administration or General Recreation;
(2) Physical Education; and
(3) Any other comparable degree plan that would lend itself to working in a
public recreation environment.
D. Supervisor must have five years' experience planning and implementing
recreational activities.
E. Supervisor must pass a background investigation including testing for illegal
substances.
F. Supervisor must have successfully completed a course in first aid and Cardio
Pulmonary Resuscitation (CPR) based on either American Heart Association or
American Red Cross standards. Supervisor must also complete a course in
Defensive Driving.
G. Supervisor must complete 10 hours of child care training per calendar year.
7. Supervisor's Responsibilities
A. Supervisors are responsible to administer the Programs' daily operations in
compliance with the adopted Standards of Care.
B. Supervisors are responsible to recommend for hire, supervise, and evaluate
Specialist, Coordinators and Leaders.
C. Supervisors are responsible to plan, implement, and evaluate programs.
8. Program Coordinator("Coordinator") Qualifications
A. Coordinator will be full-time, professional employees of the City of Denton Parks
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and Recreation Department and will be required to have all Program Leader or
Specialist qualifications as outlined in Section 10 of the document except for
section 10A.
B. Coordinator must have two years of experience planning and implementing
recreational activities.
C. Coordinators must complete 8 hours of child care training per calendar year.
Training must be completed prior to their start date of child care programs and
completed on an annual basis.
9. Coordinator Responsibilities
A. Coordinators are responsible to assist in the administration of the Programs' daily
operations in compliance with the adopted Standards of Care.
B. Coordinators are responsible to assist in the recommendation for hiring,
supervising, and evaluating Specialist and Leaders.
C. Coordinators are responsible to assist in the planning,implementing,and evaluating
programs.
D. Coordinators will be required to provide all Program Leader or Specialist
responsibilities as outlined in Section 11 of the document.
10. Program Specialist("Specialist"} and Leader("Leader") Qualifications
A. Specialists and Leaders will be part-time or temporary employees of the Parks and
Recreation Department.
B. Specialists and Leaders working with children must be age 18 or older.
C. Specialists and Leaders should be able to consistently exhibit competency, good
judgment, and self-control when working with children.
D. Specialists and Leaders must relate to children with courtesy, respect, tolerance,
and patience.
E. Specialists and Leaders must have successfully completed a course in first aid,
CPR, and AED training based on either American Heart Association or American
Red Cross standards. An exception can be made for no more than one staff person
at each site, and that person shall successfully complete a first aid and CPR course
within four weeks of starting work.
F. Specialists and Leaders must pass a background investigation including testing for
illegal substances.
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G. Specialists and Leaders must complete 8 hours of child care training per calendar
year. Training must be completed prior to their start date of child care programs
and completed on an annual basis.
11. Specialists and Leader Responsibilities
A. Specialists and Leaders will be responsible to provide participants with an
environment in which they can feel safe,can enjoy wholesome recreation activities,
and can participate in appropriate social opportunities with their peers.
B. Specialists and Leaders will be responsible to know and follow all City,
Departmental, and Program standards, policies, and procedures that apply to City
of Denton Youth/Teen Programs.
C. Specialists and Leaders must ensure that participants are released only to a parent
or an adult designated by the parent. All Program sites will have a copy of the
Department approved plan to verify the identity of a person authorized to pick up a
participant if that person is not known to the Specialist and Leader.
12. Training/Orientation
A. The Department is responsible for providing training and orientation to Program
Employee's in working with children and for specific job responsibilities.
Supervisors will provide each Coordinator, Specialist, and Leader with a Program
manual specific to each Youth/Teen Program. On-line child care training may be
completed in lieu of departmental training for 3 hours of the required 8 hours per
year.
B. Program employees must be familiar with the Standards of Care for Youth/Teen
Program operation as adopted by the City Council.
C. Program employees must be familiar with the Program's policies including
discipline, guidance,and release of participants as outlined in the Program Manual.
D. Program employees will be trained in appropriate procedures to handle
emergencies.
E. Program employees will be trained in areas including City, Departmental, and
Program policies and procedures, provision of recreation activities, safety issues,
child development, and organization.
F. Program employees will be required to sign an acknowledgment that they received
the required training.
OPERATIONS
13. Staff-Participant Ratio
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A. In a City of Denton Youth/Teen Program, the standard ratio of participants to
Leaders will be 17 to 1. In the event a Leader is unable to report to the Program
site, a replacement will be assigned.
B. Each participant shall have a Program employee who is responsible for him or her
and who is aware of the participant's habits, interests, and any special problems as
identified by the participant's parent(s) during the registration process.
14. Discipline
A. Program employees will implement discipline and guidance in a consistent manner
based on the best interests of Program participants.
B. There must be no cruel or harsh punishment or treatment.
C. Program employees may use brief, supervised separation from the group if
necessary.
D. As necessary, Program employees will initiate discipline reports to the parent(s) of
participants. Parents will be asked to sign discipline reports to indicate they have
been advised about specific problems or incidents.
E. A sufficient number and/or severe nature of discipline reports as detailed in the
Program Manual may result in participant being suspended from the Program.
F. In instances where there is a danger to participants or staff, offending participants
will be removed from the Program site as soon as possible.
15. Programming
A. Program employees will attempt to provide activities for each group according to
the participants' ages, interests, and abilities. The activities must be appropriate to
participants' health, safety,and well-being. The activities also must be flexible and
promote the participants' emotional, social, and mental growth.
B. Program employees will attempt to provide that indoor and outdoor times include:
(1) alternating active and passive activities;
(2) opportunity for individual and group activities; and
(3) outdoor time each day weather permits.
C. Program employees will be attentive and considerate of the participants' safety on
field trips and during any transportation provided by the Program.
(1) During trips, Program employees supervising participants must have
immediate access to emergency medical forms and emergency contact
information for each participant.
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(2) Program employees must have a written list of the participants in the group
and must check the roll frequently.
(3) Program employees must have first aid supplies and a guide to first aid and
emergency care available on field trips.
16. Communication
A. Each Program employee will have the option to use their own cell phone device or
use a city provided cell phone to allow the staff to be contacted by Parks and
Recreation personnel, and for use in contacting the Supervisor, Coordinator,
Specialist or making emergency calls.
B. The Coordinator or Specialist will post the following telephone numbers adjacent
to a telephone accessible to all Program employees at each site:
(1) Denton ambulance or emergency medical services;
(2) City of Denton Police Department;
(3) City of Denton Fire Department;
(4) Civic Center, Recreation Centers, and McMath;
(5) Numbers at which parents may be reached; and
(6) The telephone number for the site itself.
17. Transportation
A. Before a participant may be transported to and from city sponsored activities,a City
waiver form, completed by the parent of the participant, must be filed.
B. First aid supplies will be available in all Program vehicles that transport children.
C. All children must be securely seated in the appropriate safety seatibooster based on
state child safety laws.
D. All Program vehicles used for transporting participants must have available a 6-BC
portable fire extinguisher which will be installed in the passenger compartment of
the vehicle and must be accessible to the adult occupants.
FACILITY STANDARDS
18. Safety
A. Program employees will inspect Program sites daily to detect sanitation and safety
concerns that might affect the health and safety of the participants. A daily
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inspection report will be completed by Program employees and kept on file by the
Supervisor.
B. Buildings, grounds, and equipment on the Program site will be inspected, cleaned,
repaired, and maintained to protect the health of the participants.
C. Program equipment and supplies must be safe for the participants' use.
D. Program employees must have first aid supplies readily available at each site,
during transportation to an off-site activity, and for the duration of any off-site
activity.
E. Program air conditioners, electric fans, and heaters must be mounted out of
participants' reach or have safeguards that keep participants from being injured.
F. Program porches and platforms more than 30 inches above the ground must be
equipped with railings participants can reach.
G. All swing seats at Program sites must be constructed of durable, lightweight,
relatively pliable material.
H. Program employees must have first aid supplies readily available to staff in a
designated location.
19. Fire
A. In case of fire, danger of fire, explosion, or other emergency, Program employees'
first priority is to evacuate the participants to a designated safe area.
B. The Program site will have an annual fire inspection by the local Fire Marshal, and
the resulting report will detail any safety concerns observed. The report will be
forwarded to the Program Manager who will review and establish deadlines and
criteria for compliance. Information from this report will be included in the
Program Manager's annual report to the Council.
C. Each Program site must have at least one fire extinguisher approved by the Fire
Marshal readily available to all Program employees. The fire extinguisher is to be
inspected monthly by the Leaders, and a monthly report will be forwarded to the
Manager who will keep the report on file for a minimum of two years. All Program
employees will be trained in the proper use of fire extinguishers.
D. Fire drills will be initiated at Program sites based on the following schedule:
(1) After School Program: A fire drill once every three months.
(2) Spring Break Camp and Holiday Camp:A fire drill once during the session.
(3) Camp Exploration,Camp Voyage,King Kids Camp,and Super Kids: A fire
drill twice during the session.
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(4) Teen Camp: A fire drill once during session
20. Health
A. Illness or Injury
(1) A participant who is considered to be health or safety concern to other
participant's or employees will not be admitted to the Program.
(2) Illnesses and injuries will be handled in a manner to protect the health of all
participants and employees.
(3) Program employees will follow plans to provide emergency care for injured
participants with symptoms of an acute illness as specified in the Program
manual.
(4) Program employees will follow the recommendation of the Texas
Department of Health concerning the admission or readmission of any
participant after a communicable disease.
B. Program employees will administer medication only if-
(1) Parent(s) complete and sign a medication form that provides authorization
for employee to dispense medication with details as to time and dosages.
The form will include a hold harmless clause to protect the City.
(2) Parent(s) complete and sign a medication form that provides authorization
for employee to dispense medication with details as to time and dosages.
The form will include a hold harmless clause to protect the City.
(3) Prescription medications are in the original containers labeled with the
child's name, a date, directions, and the physician's name. Program
employees will administer the medication only as stated on the label.
Program employees will not administer medication after the expired date.
(4) Nonprescription medications are labeled with the child's name and the date
the medication was brought to the Program. Nonprescription medication
must be in the original container. Program employees will only administer
nonprescription medications if a doctor's note is provided and only
according to label direction.
(5) Medication dispensed will be limited to routine oral ingestion not requiring
special knowledge or skills on the part of Program employees.
(6) Program employees must ensure medications are inaccessible to participants
or,if it is necessary to keep medications in the refrigerator(when available),
medications will be kept separate from food.
(7) Children who may require epi-pen injections due to severe allergic reactions
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must complete an Anaphylaxis Emergency Action Plan (REAP) before
their Child starts the program. Staff will administer the epi-pen in case of
emergency based on the instructions stated on the AEAP.
C. Toilet Facilities
(1) The Program site will have inside toilets located and equipped so children
can use them independently and Program staff can supervise as needed.
(2) There must be one (1) flush toilet for every 30 children. Urinals may be
counted in the ratio of toilets to children, but they must not exceed 50% of
the total number of toilets.
(3) An appropriate and adequate number of lavatories will be provided.
D. Sanitation
(1) The Program facilities must have adequate light, ventilation, and heat.
(2) The Program must have an adequate supply of water meeting the standards
of the Texas Department of Health for drinking water and ensure that it will
be supplied to the participants in a safe and sanitary manner.
(3) Program employees must see that garbage is removed from buildings daily.
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ACTION ITEM—4B
Consider making a recommendation to allow the Sabor de Mexico Restaurant
to sell Alcoholic Beverages at the Cinco de Mayo Festival
Consider recommending approval of Sabor de Mexico Restaurant's request to be the sole
proprietor allowed to sell alcoholic beverages at the Cinco de Mayo Festival in Quakertown
Park on May 6, 2017.
The Cinco de Mayo Committee has contracted the sale of alcohol at the Cinco de Mayo
Festival for 19 consecutive years. The Sabor de Mexico Restaurant is this year's vendor and
will be responsible for rental of booth spaces, the obtaining of a temporary license, and
securing a temporary permit. Police security will be present.
The Cinco de Mayo committee is made up of community volunteers. The annual event, held
in Quakertown Park, is a Hispanic cultural festival co-sponsored by the City of Denton. The
free event runs from 10 a.m. to 10 p.m. and includes a parade, vendors, children's activities,
and live entertainment.
Staff recommends approval. The recommendation of the Park Board will be submitted to
the City Council for consideration.
Staff.• Janie McLeod, Special Events Coordinator
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ACTION ITEM—4C
Consider making a recommendation to allow ProFest Inc.
to sell Alcoholic Beverages at the Denton Arts and Jazz Festival
Consider recommending approval of the Denton Festival Foundation's request to allow Pro
Fest, Inc., to be the sole proprietor allowed to sell alcoholic beverages at the Denton Arts &
Jazz Festival on April 28 — 30, 2017.
The Denton Festival Foundation is made up of community volunteers and professional staff
has requested that Pro Fest, Inc., be the sole proprietor allowed to sell alcohol at this event.
Pro Fest, Inc., will be responsible for rental of the booth spaces, obtaining the temporary
license, and securing the temporary permit. Police security will be present.
The annual Denton Arts and Jazz Festival event,held in Quakertown Park,promotes cultural
enhancement and is cosponsored by the City of Denton. It includes over 2,700 professional
and amateur performers, local and statewide vendors, children's activities, art exhibits, and
various entertainers. The free three-day event spans Friday, 5 p.m. to 11 p.m., Saturday, 10
a.m. to 11 p.m., through Sunday, 11 a.m. to 9 p.m. This year's event is expected to host
approximately 225,000 participants, 250 booths, and seven entertainment stages.
Staff recommends approval of the request. The Board's recommendation will be submitted
to the City Council for final consideration.
Staff:Janie McLeod, Special Events Coordinator
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Other Business—6A
Leisure Services Report— Oral
Staff D'Lee Williams, Assistant Director, Leisure Services
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Other Business—6B
Parks Project Status Report—March 2017
Evers Park Bridge and Trail Project:
The City of Denton was awarded a $1,341,617 grant which requires $335,404 of local matching
funds. This project is funded via Texas Transportation Commission through the Texas
Department of Transportation with a total project value of$1,677,021.
• The Evers Bridge and Trail Project consists of the purchase and installation of a pedestrian
bridge across Cooper Creek to connect the McKamy Evers subdivision to Evers Parkway
and provide a safe route to Evers Elementary School and Evers Park. It allows
continuation of the Cooper Creek Trail north from Evers Elementary School to North
Pointe Park via a second bridge and connects to UNT's Discovery Park and recent bicycle
improvements along Windsor Drive and Hinkle Drive to US 380. This project links
multiple parks, schools, bus stops, retail districts and transportation venues.
• TXDOT and Dunaway and Associates of Ft. Worth, Texas have worked on the Design
and Review process of this project from July 26, 2013 until the official bid opening on
August 30, 2016.
• The lowest responsive bidder was North Rock Construction of Denton TX with a bid total
of$1,723,855.91.
• On October 18, 2016 the construction contract was approved by City Council
• On January 11, 2017 a Pre-Construction meeting was held with TXDOT, Dunaway &
Associates,North Rock Construction, Durable Specialties, and City of Denton Staff.
• Construction on the trail began February 1, 2017 and the contractor is setting forms and
pouring the 12 feet wide trail along Riney Road, HWY 77, and towards the North Lakes
Recycle Center.
• Trail to be completed November 2017
North Lakes Adult Athletic Field Development Project:
Phase I of this project includes four(4)adult athletic fields with parking and vehicle access.
Phase II includes the installation of a permanent restroom/concession building.
• On November 30, 2009, a public meeting was held to seek community input. Funding for
this project was included in the 2009 Bond Program and additional Parks Gas Well funds
were allocated thereafter.
• On July 1, 2016 the 100 percent for review documents were submitted to Parks Planning
for review.
• Dunaway & Associates has submitted a Site Plan Package (SP16-0026) for review to
Denton Planning Department.
• Comments from City of Denton Planning Division have been addressed by Dunaway &
Associates. Both the site plan review and final plats are moving forward in the review
process.
Carl Young Splash Park CDBG Restroom Grant Request:
On March 30, 2015, Parks requested $85,000.00 of Community Development Block Grant
Funding to be matched by$10,000.00 of in-kind support to fund a restroom / changing room at
Carl Young Park. The Spray Park will be funded with$200,000.00 of General Obligation Bonds
and up to an additional $100,000.00 of various funds. The inclusion of a restroom facility is
necessary to allow patrons an area to change clothes.
• On April 21, 2015, the Community Development Advisory Committee recommended to
council to fund this project with a grant of$85,000.
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• Teague Nall and Perkins surveyed the grounds of Carl Young Park and established lot
lines which will enable staff to design and locate park features and elements.
• BLC Architecture prepared design concepts,plat schematics, and construction documents
of the combined restroom, mechanical pump room, and spray ground. A Pre-
Development Meeting application (PDM16-0155) has been submitted and further Site
Plan and Plat review meetings date are pending.
• On December 19, 2016 a public meeting was held at Martin Luther King Jr. Recreation
Center.Based on feedback from the public and from CDBG representatives,revisions have
been made to the Spray Park, restrooms, mechanical, electrical and plumbing submittals,
as well as updates to the application for a Minor Plat.
• February 2017, design is currently in revision
Lake Forest and Milam Donation:
An anonymous donor partnered with Parks Administration to install a basketball court at Lake
Forest Park and Milam Park, plus add picnic pavilions and parking improvements to the gravel
parking lot at Wiggly Field Dog Park.
• The basketball court, shelter, and sidewalks have been completed at both Lake Forest and
Milam Park.
• Court surfacing has been completed at both Lake Forest Park and Milam Park.
• On October 24, 2016 construction began on the parking lot at Lake Forest Park. This will
double the size of the existing one.
• As of January 5, 2017 the parking lot is 90% complete. The concrete portion of
construction is complete. Parking space striping, island landscaping, and security lighting
are the final items to be completed.
• Striping completed Friday, February 24, 2017
• DME has scheduled the installation of a security light pole within the new parking lot
2016 Community Block Development Grant Results:
Parks and Recreation Department was the recipient of 3 Community Block Development Grants
for 2016:
• South Lakes Park Londonderry Playground will receive a grant in the amount of
$98,398.36. Park Planning will match these funds with an additional$15,000.00 of labor,
materials, and supplies to replace a playground at the north end of South lakes Park that
is in unsatisfactory condition.
• Quakertown Park Restroom will receive Community Block Development Grant funding
in the amount of$152,000.00. Parks will contribute an additional$100,000.00 of funding
and labor to replace the restroom and construct an ADA compliant facility valued at
$252,000.00.
• Fred Moore Park is the recipient of$38,000.00 of CDBG funding that will be combined
with an additional $38,000.00 of internal funding and labor for construction of a flag
football field.
• Approved by City Council on May 3, 2016.
Restroom / Concession Replacement
The replacement of the restroom buildings at North Lakes Park, Roberts Field at Mack Park, and
the restroom/concession building at Mack Park.
• The new building was installed at North Lakes Park on May 11, 2016
• The existing building at Roberts Field was demolished on May 12,2016.The new building
was installed on June 2, 2016.
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• The existing restroom concession building at Mack Park was demolished on May 24,
2016.The new building was set on June 15,2016.A temporary concession trailer has been
provided to Denton Boys Baseball for use until the new building is complete.
• New concrete sidewalks were installed around all three new buildings during July through
September 2016.
• North Lakes Park restrooms, Mack Park Roberts Field restrooms, and Mack Park
restrooms are open.
• The Mack Park concession custom vent hood and cooking surface is awaiting installation
of the fire suppression system and final inspection. This is the final item for this project.
Once CXT and RAMS mechanical have completed this item the concession will be fully
functioning and released for use to Denton Boys Baseball.
• On January 23, 2017 the fire suppression system was installed and additional electrical
upgrades to service the kitchen are pending.
• Mechanical inspection for vent hood schedule for February 27, 2017
• Final mechanical inspection complete, initial health inspection scheduled for March 3,
2017
Senior Center Parking Lot
To further assist seniors visiting this facility the parking lot will be redesigned increase the number
of handicap parking spaces.
• September 2016 - Rocky Summit Engineering Consulting, LLC has provided sealed
drawings of the redesigned parking spaces.
• December 19, 2016 — Floyd Smith Concrete began removing curbing around the center
parking lot island and adding ADA ramps.
• January 4, 2017 — Strip-A-Zone has provided proposals for the restriping of the new
parking lot design
• Striping scheduled for Saturday, February 25, 2017
Memorial Bench
Donation through the Denton Parks Foundation to install a 6 foot bench and concrete pad with
an etched granite plaque inset into the pad at Nette Shultz Park.Donated by a local school teacher
to honor of his mother.
• December 2016, Donation received by Parks Foundation
• February 2017, concrete pad poured with granite plaque inset
• February 22, 2017,bench installed—project complete
Staff Jim Mays, Superintendent of Planning&Construction
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