1993-105ORDINANCE NO. 1.3 ° D
AN ORDINANCE ACCEPTING. A COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the best responsible bids for such items:
BID
ITEM
NUMBER
NO.
VENDOR
AMOUNT
1502
ALL
HOUSTON HUMMER
$
77,691.00
1506
ALL
MUNICIPAL SERVICES
BUREAU $
11,000.00
1509
ALL
PRIESTER SUPPLY
$
10,117.50
1511
ALL
GARICO INC.
$
16,699.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approva .
PASSED AND APPROVED this day of 1993.
DRAYOVITCH, CITY
DEBRA A. ATTORNEY
BY: A e a C_ ~fi
DATE: JUNE 15, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID# 1502 - WILDLAND FIRE TRUCK
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder,
Houston Hummer in the amount of $77,691.00.
SUMMARY: This bid for the purchase of a four wheel drive, brush/grassland fire
truck. The chassis is a Hummer vehicle and has a 200 gallon skid type fire fighting
unit mounted in the bed. The bid also includes miscellaneous equipment necessary
to outfit the truck such as hose, nozzles and hand tools.
This is a motorpool replacement for unit #213 a 1966 Ford Booster Truck.
BACKGROUND: Tabulation Sheet, Letter of Recommendation from Chief Cook dated
6-3-93.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fire Department, Fleet
Operations and Citizens of Denton.
FISCAL IMPACT: This unit will be funded from 1993 Certificate of Obligation funds
approved by Council for fleet acquisitions. Initially $80,000.00 was set aside for this
equipment.
sp/eecctfully submitted:
U
Lloyd V. Harrel
City Manager
Approved:
Name: Tom D. Shaw, C. P. M.
Title: Purchasing Agent
agenda.385
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MEMO #93-048
(Revised)
TO: Mr. T. Shaw, Purchasing Agent
FROM: J. L. Cook, Jr., Fire Chief ,
DATE: 3 June, 1993
SUBJECT: BID AWARD #1502
I have reviewed the four bid proposals received on Bid
#1502 for the Wildland Fire Truck. Houston Hummer
submitted the lowest bid and only took two exceptions.
Their exceptions will not significantly impact the
vehicle's performance. I know of no reason not to accept
their bid of $77,691. We had $80,000 budgeted for this
unit and are well within our target.
Should you have any questions in this matter, please do
not hesitate to contact me. Thank you for all your hard
work and assistance in this matter.
JLC / bf
DATE: June 15, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1506 - WARRANT COLLECTION SERVICE
RECOMMENDATION: We recommend this bid be awarded to the sole respondent,
Municipal Services Bureau in the amount of 25% of fees collected. Estimated amount
$11,000.00. This is a one year contract for services.
SUMMARY: This bid is for the hiring of a firm to collect outstanding Municipal Court
Warrants and provide a timely return of the dollars collected. Since the dollars
collected and the warrants that are outstanding are variable and unknown the flat
percentage fee has been determined to be the basis for bid award. Based on past
records the $11,000.00 is an estimated cost of the collection service.
Fourteen qualified firms were mailed bid request.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Municipal Court, Cashiering
and Finance Administration.
FISCAL IMPACT: This bid has no budget impact since all fees paid will be from funds
generated through the collection process. Estimated revenue is approximately
$33,000.00.
pecctffully submitted:
4///WX4
Lloyd V . Harrell
City Manager
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
agenda.387
DATE: JUNE 15, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1509 - POTENTIAL TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the low bidder, Priester
Supply, in the total amount of $10,117.50.
SUMMARY: This bid is for the purchase of three potential transformers designed for
metering and relaying applications. These transformers will be utilized at the
Hickory Substation.
Ten bid proposals were received in response to thirteen bid packages mailed.
BACKGROUND: Tabulation Sheet, Memorandum from Dan Scott dated June 3, 1993.
FISCAL IMPACT: Budgeted Revenue Bond funds for Electric Substations account
#611-080-RB87-F302-9217 with a balance of $38,739.19.
peeccttfully submitted:
Lloyd V. Harrell
City Manager
Prepared by:
Name : Denise Harpool
Title: Senior Buyer
Approved:
Name: Tom Shaw, C.P.M.
Title : Purchasing Agent
agenda.384
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CITY of DENTON MUNICIPAL UTILITIES/ 901-A Texas Street/ Denton,TX76201
MEMORANDUM
/TO: Denise Harpool, Purchasing Senior Buyer
FROM: Danny Sc6tt, Foreman of Electric Substations
DATE : June 3, 1993
SUBJECT: HICKORY SUBSTATION BID #1509
After evaluating the bids for Hickory Substations we have found
Priester Supply to be the low bidder. Please award this low bid
for the potential transformers for Hickory Substation to Priester
Supply. The cost of the potential transformers is $3,372.50 each
for a total of $10,117.50.
DS:th
06033011.WP
cc: R. E. Nelson, Executive Director of Electric Utilities
Jim Harder, Director of Electric Utilities
Ray D. Wells, Superintendent of Electric Metering/
Communications & Electronics/Substations
DATE: June 15, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1511 - SCADA SOFTWARE UPGRADE
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Garico
Inc. in the amount of $16,699.00.
SUMMARY: This bid is for the purchase of a field interface unit for use with the
SCADA Control Systems for the wastewater lift stations, upgrade. Included in the
bid along with the interface unit is implementation of software upgrades and training
of City of Denton personnel.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Wastewater Treatment Utility.
FISCAL IMPACT: 1992-93 budget funds for Capital Improvements account number
#625-082-0470-9103 current balance is $104,788.79.
esppectfully submitted:
UecLloyd V. Harre
City Manager
Approved:
Name: Tom 15. Shaw, C.P.M.
Title: Purchasing Agent
agenda.386
BID # 1511
i
BID NAME SCADA SOFTWARE UPGRADE
OPEN DATE JUNE 1, 1993
# lQUANTITY1 DESCRIPTION
1 1 FIELD INTERFACE UNIT
DELIVERY
GARICO, INC
VENDOR
$16,699.00
30 DAYS
AUTOMATED
COMPUTER SYSTEM
VENDOR
$17,000.00
15 DAYS