2017-04-03 Agenda with Backup AGENDA
PARKS, RECREATION AND BEAUTIFICATION BOARD
April 3, 2017
Civic Center Community Conference Room
REGULAR MEETING
After determining that a quorum is present, the Parks, Recreation and Beautification Board of the
City of Denton, Texas, will convene in a Regular Meeting on Monday, April 3, 2017, at 6 p.m.
in the Community Conference Room at the Denton Civic Center,321 E.McKinney Street,Denton,
Texas, at which time the following items will be considered:
REGULAR MEETING:
1. CALL TO ORDER
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
A. March 6, 2017
3. AWARDS AND RECOGNITIONS:
A. None
4. ACTION ITEMS: Consider making a recommendation to the Denton City Council on
the following items:
A. Approve and recommend the Cinco de Mayo Committee's request for Mi Casita
Restaurant to be the sole proprietor allowed to sell alcoholic beverages at the 2017
Cinco de Mayo Celebration in Quakertown Park on May 6, 2017
B. Approve and recommend the Denton Festival Foundation's request for ProFest,
Inc.,to be the sole proprietor allowed to sell alcoholic beverages at the Denton Arts
and Jazz Festival for three consecutive years, 2017, 2018, and 2019
5. DISCUSSION ITEMS: Consider the following items which may be moved to action
items at the next meeting:
A. None
6. OTHER BUSINESS:
A. Molly Tampke, Park Foundation
B. Leisure Services Report—Oral
C. Parks Projects Report—Print
7. DIRECTOR REPORT:
None
8. FUTURE AGENDA ITEMS:
May 1 st Tour of Parks
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Under Section 551.042 of the Texas Open Meetings Act,respond to inquiries from the Parks,
Recreation and Beautification Board or the public with specific factual information or
recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming
meeting.
AND
Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of
community interest regarding which no action will be taken, to include: expressions of
thanks, congratulations, or condolence; information regarding holiday schedules; an
honorary or salutary recognition of a public official, public employee, or other citizen; a
reminder about an upcoming event organized or sponsored by the governing body;
information regarding a social, ceremonial, or community event organized or sponsored by
an entity other than the governing body that was attended or is scheduled to be attended by
a member of the governing body or an official or employee of the municipality; or an
announcement involving an imminent threat to the public health or safety of people in the
municipality that has arisen after the posting of the agenda.
NOTE:THE PARKS, RECREATION AND BEAUTIFICATION BOARD RESERVES
THE RIGHT TO ADJOURN INTO A CLOSED MEETING AT ANY TIME
REGARDING ANY ITEM ON THE AGENDA FOR WHICH IT IS LEGALLY
PERMISSIBLE.
NOTE:THE CITY OF DENTON CIVIC CENTER CONFERENCE ROOM IS
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH
DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE
INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT
LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE
CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE
TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING
1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE
SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall
of the City of Denton, Texas, on the day of , 2017, at o'clock
(a.m.) (p.m.)
CITY SECRETARY
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DRAFT
MINUTES
PARKS, RECREATION AND BEAUTIFICATION BOARD
March 6, 2017
Civic Center Community Conference Room
REGULAR MEETING
Members Present: Russ Stukel, Paul Leslie, Kent Boring, Frances Punch, Johanna McDaniel
Members Absent: Maria Renner, Gary Barber
Staff present: Emerson Vorel, Julie Leal,D'Lee Williams, Kathy Schaeffer, John Schubert, Janie
McLeod; Jim Mays, absent.
1. CALL TO ORDER: Chair Stukel called the meeting to order at 6:04 p.m.
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
A. February 6, 2017: Members pointed out number sequencing inconsistency. With
that correction, Boring made a motion to approve; McDaniel seconded. Motion
passed unanimously.
3. AWARDS AND RECOGNITIONS:
A. Maria Denison won the State Texas Recreation and Park Society (TRAPS)
Media Excellence Award; and
B. Marlene Cordell won Outstanding Staff, TRAPS Leisure and Aging Branch:
D'Lee Williams, Assistant Director, acknowledged award winners and expressed
appreciation for their hard work and dedication to the Parks Department.
C. Jason Wilson placed at the State TRAPS Rodeo competition:
John Schubert, Superintendent of Parks Maintenance, expressed his appreciation
for Wilson's effort and his hope that next year's rodeo event will produce additional
winners.
D. Marshall McGee passed the International Society of Arboriculture exam:
Per Schubert,there's 200-plus questions on this test and it sometimes requires more
than one effort to pass it. Mr. McGee did so on his first try.
Stukel extended congratulations to Parks staff and proposed that such achievements
be published via the City's website, an option which Parks staff agreed to explore.
4. ACTION ITEMS: Consider making a recommendation to the Denton City Council on
the following items:
A. Approve the City of Denton Park and Recreation 2017-2018 Standards of
Care:
Kathy Schaeffer, Program Area Manager, presented the Standards of Care for
annual review and recommendation and responded to several clarity-based
questions to the satisfaction of the Board.
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MOTION: Leslie made a motion to recommend approval; Boring seconded. The
motion to approve and recommend adoption passed unanimously.
B. Approve the Denton Festival Foundation's request for Pro Fest,Inc.,to be the
sole proprietor allowed to sell alcoholic beverages at the Denton Arts and Jazz
Festival:
Janie McLeod, Special Events Coordinator, summarized the terms of the
cosponsorship agreement and responded to Member questions regarding specifics.
McLeod noted that the vendor's request is for three successive years' approval
while the notice produced for agenda purposes only requests one. The Board opted
to recommend approval for only one year, consistent with the notice:
MOTION: McDaniel made a motion to recommend approval for one year; Punch
seconded. The motion to recommend was approved unanimously.
C. Approve the Cinco de Mayo Committee's request for Sabor de Mexico
Restaurant to be the sole proprietor allowed to sell allow alcoholic beverages
at the 2017 Cinco de Mayo Festival:
Per McLeod,the Cinco de Mayo Committee has hosted the festival in Quakertown
Park for 19 consecutive years, and has contracted with a variety of vendors to
provide for the sale of alcohol throughout. Sabor de Mexico Restaurant of Pilot
Point was chosen as the 2017 vendor but the committee recently learned that Sabor
de Mexico Restaurant is not TABC-approved (Texas Alcoholic Beverage
Commission) for the sale of alcohol to entities without 501(c)(3) non-profit status.
McLeod suggested approving the request with an unspecified vendor, which the
Board rejected with an alternate suggestion to rebring the request with an approved
vendor at a later date. Vorel committed to encourage the Cinco de Mayo
Committee to source a local vendor and renew their request at the next meeting of
the Park Board.
MOTION:Leslie made a motion to deny the request for approval; Stukel seconded.
Vote: Stukel, Leslie, McDaniel in support of motion to deny; Punch and Boring
abstained. Motion passed 3-0.
5. DISCUSSION ITEMS: Consider the following items which may be moved to
action items at the next meeting:
A. None
6. OTHER BUSINESS:
A. Leisure Services Report—Oral
Per D'Lee Williams, Assistant Director, the Summer Job Fair produced 82
interviews and 70 job offers. Parks employs between 200-300 part-time employees
to support summer programs. Next year, Williams plans to expand on this effort.
B. Parks Projects Report—Print(incorporated by reference)
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7. DIRECTOR REPORT:
None
8. FUTURE AGENDA ITEMS:
May 1"Tour of Parks—Recommended venues
With no further items on the agenda, Punch made a motion to adjourn; Leslie seconded. Motion
passed unanimously. Meeting adjourned at 7:13 p.m.
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ACTION ITEM 4A
Cinco de Mayo Committee's request for Mi Casita Restaurant to be the sole proprietor
allowed to sell alcoholic beverages at the Cinco de Mayo Celebration in Quakertown Park
on May 6, 2017
Consider recommending approval of Mi Casita Restaurant to be sole proprietor allowed to sell
alcoholic beverages at the Cinco de Mayo Celebration in Quakertown Park on May 6, 2017.
For 19 consecutive years, the Cinco de Mayo Committee has supported the sale of alcohol at the
Cinco de Mayo Celebration. Mi Casita Restaurant will be responsible for obtaining the temporary
license and permit, and police security will be present at the event.
The Cinco de Mayo Committee is made up of community volunteers. The annual event, held in
Quakertown Park, is a Hispanic cultural festival co-sponsored by the City of Denton. The free
event runs from 10 a.m. to 10 p.m. and includes a parade, local vendors, children's activities, and
live entertainment.
Staff recommends approval of the request, which is consistent with previous special events
hosted in Quakertown Park.
The Board's recommendation will advance to City Council for consideration.
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ACTION ITEM 4B
Denton Festival Foundation's request for ProFest, Inc., to be the sole proprietor allowed to
sell alcoholic beverages at the Denton Arts and Jazz Festival for three successive years
April 28-30, 2017; April 27-29, 2018; and April 26-28,2019
Consider recommending approval of ProFest,Inc.to be the sole proprietor allowed to sell alcoholic
beverages at the Denton Arts and Jazz Festival for three years at the event April 28-30,2017,April
27-29, 2018, and April 26-28, 2019.
The Denton Festival Foundation, made up of community volunteers and professional staff,
requests approval for ProFest, Inc. to be the sole proprietor allowed to sell alcoholic beverages at
the 2017, 2018, and 2019 Denton Arts and Jazz Festivals. ProFest, Inc. will be responsible for
rental of the booth spaces, obtaining the temporary license, and securing the temporary permit.
Police security will be present at the event.
The annual Denton Arts and Jazz Festival event promotes cultural enhancement and is co-
sponsored by the City of Denton. It is held in Quakertown Park and includes over 2,700
professional and amateur performers, local and statewide vendors, children's activities, art
exhibits, and various entertainers. The free three-day event runs Friday, 5 p.m. to 11 p.m.,
Saturday, 10 a.m. to 11 p.m., and Sunday, 11 a.m. to 9 p.m.
This event continues to experience growth each year through community participation and the use
of national and local vendors and entertainment, and is expected to host around 225,000
participants, 250 booths, and seven entertainment stages.
Staff recommends approval of the request, which is consistent with past agreements for the Arts
and Jazz Festival.
The Board's recommendation will advance to City Council for final consideration.
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OTHER BUSINESS -ITEM 6C
Parks Project Status Report—April 2017
Evers Park Bridge and Trail Project:
The City of Denton was awarded a $1,341,617 grant which requires $335,404 of local
matching funds. This project is funded via Texas Transportation Commission through the
Texas Department of Transportation with a total project value of$1,677,021.
• The Evers Bridge and Trail Project consists of the purchase and installation of a
pedestrian bridge across Cooper Creek to connect the McKamy Evers subdivision to
Evers Parkway and provide a safe route to Evers Elementary School and Evers Park. It
allows continuation of the Cooper Creek Trail north from Evers Elementary School to
North Pointe Park via a second bridge and connects to UNT's Discovery Park and
recent bicycle improvements along Windsor Drive and Hinkle Drive to US 380. This
project links multiple parks, schools, bus stops, retail districts and transportation
venues.
• TXDOT and Dunaway and Associates of Ft. Worth, Texas have worked on the Design
and Review process of this project from July 26, 2013 until the official bid opening on
August 30, 2016.
• The lowest responsive bidder was North Rock Construction of Denton TX with a bid
total of$1,723,855.91.
• On October 18, 2016 the construction contract was approved by City Council
• On January 11, 2017 a Pre-Construction meeting was held with TXDOT, Dunaway &
Associates,North Rock Construction, Durable Specialties, and City of Denton Staff.
• Construction on the trail began February 1, 2017
• The contractor is making excellent progress with 40% of the work complete. All of the
area south of HWY 77 has been complete except an area that requires engineering
approval of a change in design. North of HWY 77 the path leading to Discovery Park
is almost complete.
• Trail to be completed November 2017
North Lakes Adult Athletic Field Development Project:
Phase I of this project includes four(4) adult athletic fields with parking and vehicle access.
Phase II includes the installation of a permanent restroom/concession building.
• On November 30, 2009, a public meeting was held to seek community input. Funding
for this project was included in the 2009 Bond Program and additional Parks Gas Well
funds were allocated thereafter.
• On July 1, 2016 the 100 percent for review documents were submitted to Parks
Planning for review.
• Dunaway & Associates has submitted a Site Plan Package (SP 16-0026) for review to
Denton Planning Department.
• Comments from City of Denton Planning Division have been addressed by Dunaway
&Associates.Both the site plan review and final plats are moving forward in the review
process. We are awaiting approval of the Minor Site Plan that will allow us to begin
earthwork and grading.
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Carl Young Splash Park CDBG Restroom Grant Request:
On March 30, 2015, Parks requested $85,000.00 of Community Development Block Grant
Funding to be matched by$10,000.00 of in-kind support to fund a restroom/changing room at
Carl Young Park. The Spray Park will be funded with $200,000.00 of General Obligation
Bonds and up to an additional $100,000.00 of various funds. The inclusion of a restroom
facility is necessary to allow patrons an area to change clothes.
• On April 21, 2015, the Community Development Advisory Committee recommended
to council to fund this project with a grant of$85,000.
• Teague Nall and Perkins surveyed the grounds of Carl Young Park and established lot
lines which will enable staff to design and locate park features and elements.
• BLC Architecture prepared design concepts, plat schematics, and construction
documents of the combined restroom, mechanical pump room, and spray ground. A
Pre-Development Meeting application (PDM16-0155) has been submitted and further
Site Plan and Plat review meetings date are pending.
• On December 19,2016 a public meeting was held at Martin Luther King Jr. Recreation
Center. Based on feedback from the public and from CDBG representatives, revisions
have been made to the Spray Park, restrooms, mechanical, electrical and plumbing
submittals, as well as updates to the application for a Minor Plat.
• February 2017, design is currently in revision.
• The Site Plan was submitted for review on 3-20-17
Lake Forest and Milam Donation:
An anonymous donor partnered with Parks Administration to install a basketball court at Lake
Forest Park and Milam Park,plus add picnic pavilions and parking improvements to the gravel
parking lot at Wiggly Field Dog Park.
• The basketball court, shelter, and sidewalks have been completed at both Lake Forest
and Milam Park.
• Court surfacing has been completed at both Lake Forest Park and Milam Park.
• On October 24, 2016 construction began on the parking lot at Lake Forest Park. This
will double the size of the existing one.
• As of January 5, 2017 the parking lot is 90% complete. The concrete portion of
construction is complete. Parking space striping, island landscaping, and security
lighting are the final items to be completed.
• Striping completed Friday, February 24, 2017
• DME has scheduled the installation of a security light pole within the new parking lot
2016 Community Block Development Grant Results:
Parks and Recreation Department was the recipient of 3 Community Block Development
Grants for 2016:
• South Lakes Park Londonderry Playground will receive a grant in the amount of
$98,398.36. Park Planning will match these funds with an additional $15,000.00 of
labor, materials, and supplies to replace a playground at the north end of South lakes
Park that is in unsatisfactory condition.
• Quakertown Park Restroom will receive Community Block Development Grant
funding in the amount of$152,000.00. Parks will contribute an additional $100,000.00
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of funding and labor to replace the restroom and construct an ADA compliant facility
valued at $252,000.00.
• Fred Moore Park is the recipient of$38,000.00 of CDBG funding that will be combined
with an additional $38,000.00 of internal funding and labor for construction of a flag
football field.
• Approved by City Council on May 3, 2016.
Restroom/Concession Replacements:
The replacement of the restroom buildings at North Lakes Park, Roberts Field at Mack Park,
and the restroom/concession building at Mack Park.
• The new building was installed at North Lakes Park on May 11, 2016
• The existing building at Roberts Field was demolished on May 12, 2016. The new
building was installed on June 2, 2016.
• The existing restroom concession building at Mack Park was demolished on May 24,
2016. The new building was set on June 15, 2016. A temporary concession trailer has
been provided to Denton Boys Baseball for use until the new building is complete.
• New concrete sidewalks were installed around all three new buildings during July
through September 2016.
• North Lakes Park restrooms, Mack Park Roberts Field restrooms, and Mack Park
restrooms are open.
• The Mack Park concession custom vent hood and cooking surface is awaiting
installation of the fire suppression system and final inspection. This is the final item for
this project. Once CXT and RAMS mechanical have completed this item the
concession will be fully functioning and released for use to Denton Boys Baseball.
• On January 23, 2017 the fire suppression system was installed and additional electrical
upgrades to service the kitchen are pending.
• Mechanical inspection for vent hood schedule for February 27, 2017
• Final mechanical inspection complete, initial health inspection scheduled for March 3,
2017.
• The Mack Park Concession passed all inspections and was turned over to the league on
March 3, 2017.
Senior Center Parking Lot
To further assist seniors visiting this facility the parking lot will be redesigned increase the
number of handicap parking spaces.
• September 2016 - Rocky Summit Engineering Consulting, LLC has provided sealed
drawings of the redesigned parking spaces.
• December 19,2016—Floyd Smith Concrete began removing curbing around the center
parking lot island and adding ADA ramps.
• January 4, 2017 — Strip-A-Zone has provided proposals for the restriping of the new
parking lot design
• Striping scheduled for Saturday, February 25, 2017
• Replacement delineators are scheduled to be installed by one of our contractors within
the near future.
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