2017-07-10 Agenda with Backup AGENDA
PARKS, RECREATION AND BEAUTIFICATION BOARD
July 10, 2017
Civic Center Community Conference Room
After determining that a quorum is present, the Parks, Recreation and Beautification Board of the
City of Denton, Texas, will convene in a Regular Meeting on Monday, July 10, 2017, at 6 p.m.
in the Community Room at the Denton Civic Center, 321 E. McKinney Street, Denton, Texas, at
which time the following items will be considered:
REGULAR MEETING:
1. CALL TO ORDER
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
A. April 3, 2017
B. May 1, 2017
3. AWARDS AND RECOGNITIONS:
A. Farewell Maria Renner
B. Farewell Johanna McDaniel
4. ACTION ITEMS: Consider making a recommendation to the Denton City Council on
the following items:
A. Consider a Request from the Denton Black Chamber of Commerce to Sell Alcoholic
Beverages at the Denton Blues Festival
5. DISCUSSION ITEMS: Consider the following items which may be moved to action
items at the next meeting:
A. None
6. OTHER BUSINESS:
A. Recognition and appreciation of Summer VISTA Associates
B. Leisure Services Report—Narrative
C. Parks Projects Report—Print
7. DIRECTOR REPORT:
Fitness equipment in the Parks
8. FUTURE AGENDA ITEMS:
None
Under Section 551.042 of the Texas Open Meetings Act,respond to inquiries from the Parks,
Recreation and Beautification Board or the public with specific factual information or
recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming
meeting.
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AND
Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of
community interest regarding which no action will be taken, to include: expressions of
thanks, congratulations, or condolence; information regarding holiday schedules; an
honorary or salutary recognition of a public official, public employee, or other citizen; a
reminder about an upcoming event organized or sponsored by the governing body;
information regarding a social, ceremonial, or community event organized or sponsored by
an entity other than the governing body that was attended or is scheduled to be attended by
a member of the governing body or an official or employee of the municipality; or an
announcement involving an imminent threat to the public health or safety of people in the
municipality that has arisen after the posting of the agenda.
NOTE:THE PARKS, RECREATION AND BEAUTIFICATION BOARD RESERVES
THE RIGHT TO ADJOURN INTO A CLOSED MEETING AT ANY TIME
REGARDING ANY ITEM ON THE AGENDA FOR WHICH IT IS LEGALLY
PERMISSIBLE.
NOTE:THE CITY OF DENTON CIVIC CENTER CONFERENCE ROOM IS
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH
DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE
INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT
LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE
CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE
TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING
1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE
SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall
of the City of Denton, Texas, on the day of , 2017, at o'clock
(a.m.) (p.m.)
CITY SECRETARY
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MINUTES (Draft)
PARKS, RECREATION AND BEAUTIFICATION BOARD
April 3, 2017
Civic Center Community Conference Room
After determining that a quorum of the City of Denton, Texas, Parks, Recreation and
Beautification Board is present, the Chair of the Board thereafter convened into an open meeting
on Monday, April 3, 2017, at 6:00 p.m. in the Denton Civic Center, 321 E. McKinney Street,
Denton, Texas.
Members Present: Russ Stukel, Paul Leslie, Kent Boring, Gary Barber, Frances Punch
Members Absent: Maria Renner, Johanna McDaniel
Staff present: Emerson Vorel, Julie Leal, D'Lee Williams, Cathy Avery, B.J. Sterling, Chris
Escoto, Jim Mays
Staff absent: John Schubert
Guests: Molly Tampke, Park Foundation
1. CALL TO ORDER: Chairman Stukel called the meeting to order at 6:03 p.m.
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
A. March 6, 2017
MOTION: Boring made a motion to accept; Barber seconded. Motion
passed 5-0.
3. AWARDS AND RECOGNITIONS:
None
4. ACTION ITEMS: Consider making a recommendation to the Denton City Council
on the following items:
A. Approve and recommend the Cinco de Mayo Committee's request for Mi
Casita Restaurant to be the sole proprietor allowed to sell alcoholic beverages
at the 2017 Cinco de Mayo Celebration in Quakertown Park on May 6, 2017:
Per Janie McLeod, Community Events Coordinator, the Cinco de Mayo Committee has
supported the sale of alcohol at the Cinco de Mayo Celebration for 19 consecutive years.
This year,the Mi Casita Restaurant will be responsible for obtaining the temporary license
and permit for the sale of alcohol.
The Cinco de Mayo Committee is made up of community volunteers. The annual event,
held in Quakertown Park, is a Hispanic cultural festival co-sponsored by the City of
Denton. The free event runs from 10 a.m. to 10 p.m. and includes a parade, local vendors,
children's activities, and live entertainment. Police security will be present at the event.
Staff recommends approval of the request, which is consistent with previous special
events hosted in Quakertown Park.
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Board Members posed a variety of clarity-based questions regarding the vendor of choice,
and the alcohol permit process, which McLeod answered to their satisfaction.
MOTION: Punch made a motion to approve; Barber seconded. The Motion passed
with a vote of 4-1,with Leslie abstaining.
B. Approve and recommend the Denton Festival Foundation's request for ProFest,
Inc.,to be the sole proprietor allowed to sell alcoholic beverages at the Denton Arts
and Jazz Festival for three successive years.
Per McLeod, the Denton Festival Foundation submitted a request to approve ProFest, Inc.
be the sole proprietor allowed to sell alcoholic beverages at the Denton Arts and Jazz
Festival for three successive years, April 28-30, 2017,April 27-29, 2018, and April 26-28,
2019.
The annual Denton Arts and Jazz Festival event promotes cultural enhancement and is co-
sponsored by the City of Denton. It is held in Quakertown Park and includes over 2,700
professional and amateur performers, local and statewide vendors, children's activities, art
exhibits, and various entertainers. The free three-day event runs Friday, 5 p.m. to 11 p.m.,
Saturday, 10 a.m. to 11 p.m., and Sunday, 11 a.m. to 9 p.m. ProFest, Inc. will be
responsible for rental of the booth spaces, obtaining the temporary license, and securing
the temporary permit. Police security will be present at the event.
Staff recommends approval of the request, which is consistent with agreements for
previous events.
Board Members posed clarity-based questions, which McLeod answered to their
satisfaction.
MOTION: Barber made a motion to approve; Boring seconded. Motion passed
unanimously 5-0.
5. DISCUSSION ITEMS: Consider the following items which may be moved to action
items at the next meeting:
A. None
6. OTHER BUSINESS:
A. Molly Tampke, Park Foundation Update
B. Leisure Services Report
C. Parks Projects Report—Incorporated by reference
7. DIRECTOR REPORT:
None
8. FUTURE AGENDA ITEMS:
May 1"Tour of Parks—Itinerary finalized for May 1, 2017, Tour.
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With no further items on the agenda, Punch made a motion to adjourn; Barber seconded. Meeting
adjourned at 7:05 p.m.
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MIlVUTES (Draft)
PARKS, RECREATION AND BEAUTIFICATION BOARD
May 1, 2017
Denton Civic Center
SPECIAL CALLED OPEN MEETING: 2017 Tour of City Parks
After determining that a quorum of the City of Denton, Texas, Parks, Recreation and
Beautification Board is present, the Chair of the Board thereafter convened into an open meeting
on Monday, May 1, 2017, at 5:00 p.m. at the Denton Civic Center, 321 E. McKinney Street,
Denton, Texas.
Members Present: Russ Stukel, Kent Boring, Gary Barber, Frances Punch, Johanna McDaniel
Members Absent: Maria Renner, Paul Leslie
Staff present: Emerson Vorel, D'Lee Williams, Julie Leal, John Schubert; Sarah Kuechler,
Assistant to the City Manager
Guests: Park Foundation attendees: Marc Culp,Molly Tampke,Jennifer Collins, Stuart Birdseye,
Cameron Cox, Hutch Ice, Linnie McAdams, Chrissy Mallouf, Bettye Myers, Shelly Renfro,
Simone Royster& daughter, Tim Smith, Staci Wallace
2. CALL TO ORDER: Tour of Parks commenced at 5:00 p.m.
2. CONSIDER APPROVAL OF THE PARKS, RECREATION AND
BEAUTIFICATION BOARD MINUTES FOR:
None
3. AWARDS AND RECOGNITIONS:
None
4. SPECIAL ITEM:
A. The Tour of Parks will begin and end at the Civic Center, 321 E. McKinney,
Denton, Texas, ftom 5 p.m. to 8 p.m. and include a tour of the following
properties:
1. Industrial Street Park
2. Carl Young Sr. Park Splash Pad
3. Mack Park
4. Milam Park
5. Water Works Park
6. Northwest Denton Trail Loop
7. Vela Athletic Complex
8. Future North Lakes Dog Park
9. Future Tennis Center site
10. Rayzor Ranch
11. McKenna Park
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5. ACTION ITEMS: Consider making a recommendation to the Denton City Council
on the following items:
None
6. DISCUSSION ITEMS: Consider the following items which may be moved to action
items at the next meeting:
None
7. OTHER BUSINESS:
None
With no action/discussion items pending Park Board consideration, and following the completion
of the Tour of Parks, the meeting adjourned at 8:12 p.m.
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ACTION ITEM
Consider a Request from the Denton Black Chamber of Commerce
to Sell Alcoholic Beverages at the Denton Blues Festival
The Denton Black Chamber of Commerce has requested to be the sole participant allowed to sell
alcoholic beverages at the 19th Annual Blues Festival held in Quakertown Park on Saturday,
September 16, 2017, from 1 p.m. to 10:30 p.m., and Sunday, September 17, 2017, from 1 p.m. to
8:30 p.m. The Denton Black Chamber of Commerce, sponsor of the Denton Blues Festival, will
be responsible for obtaining the temporary license and insurance and providing security for the
event. They expect to have 5,000 people in attendance to hear conventional blues music with
national and local blues artists performing.
Staff recommends approval of the request, which is consistent with agreements for other events.
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Parks Proiect Status Report—July 2017
Wave Pool and Concession:
The Wave Pool at Waterworks Park staff anticipates to open July 8, 2017.
Avondale Sidewalk:
Staff is 60%complete with the removal of the old sidewalk and the contractor is 50%complete
with the installation of the new sidewalk. Projected completion is July 2017.
I-35 Art Medallions at North Texas Boulevard:
The lighted Art Medallions will be installed in July 2017.
Resurface Avondale multipurpose court:
Staff is in the process of getting quotes with a projected completion date of August 2017.
9111 Firefighters Art:
Steel fabrication is in process at Central Fire Station and is scheduled to be completed in
August 2017, with a 9/11 Memorial in September 2017.
Carl Young Spray Ground:
The Groundbreaking Ceremony was held Friday June 30, 2017, with construction scheduled
to begin in mid-July. The Spray Ground is anticipated to be completed in September 2017.
Fred Moore Athletic Field:
Staff started construction in June 2017 and are 40% completed, with a completion date of
September 2017.
Cemetery Headstone Audit and Repair:
Staff inventory has been completed,purchase order has been issued and a projected completion
date is September 2017.
Purchase oforoperty at Villages of Carmel:
Staff is in conversation with the developer.
Loon Lake Trail Connection:
The design for the trail connection is complete, Real Estate is purchasing easements in the
Wind River addition.
Oakwood and IOOF Cemetery Fence:
Staff will send this project out for bid in July 2017 with a projected completion date of
November 2017.
Evers Trail(TxDOT Grant):
This project is 75% completed with the projected completion date of November 2017.
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Center Marquees:
A Request For Proposal (RFP) was sent out, bids were received and staff is taking to Council
a recommendation for a vendor. All marquees at the Recreation Centers and the Civic Center
will be replaced,with anticipated completion in the fall of 2017.
Surls Artwork:
Artwork was delivered on June 30, 2017,with a projected installation date of December 2017.
Lake Forest Dam Study:
Staff received a proposal and will forward it to City Manager for approval, anticipated
completion in February 2018.
Purchase of property at Mack Park:
Pending appraisal, staff anticipates a completion of April 2018.
Vela Soccer Complex:
Staff is developing estimates and determining funding, with an anticipated opening in
September 2018.
North Lakes Do,-Park:
Water meter installed,met with Teague,Nall and Perkins representative to develop a site plan,
completion date to be determined.
Lake Forest Maintenance:
Cattails were mowed and the spillway was cleared. Dredging with a long stick track hoe failed,
staff is exploring other options. The completion date is to be determined.
2014 Bond Playground Replacements:
Playgrounds have been assessed by Certified Playground Inspectors on staff, ranked in order
based on age, safety and needed repairs. The playgrounds at Denia, Fred Moore, McKenna,
Milam, Carl Young and Nette Shultz are scheduled to be replaced with an anticipated
completion date of April 2020.
Recently Completed Proiects:
• Accessible Swing at Ernest Dallas Park- May 2017
• Amenity rebuild, rearrangement and pyramid ramp installed - June 2017
• Playground Replacement South Lakes Park- Londonderry playground - June
2017
• Shade Structure Installation Golf Driving Range - June 2017
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