1993-067J:\WPDOCS\ORD\NELSON.ORD
ORDINANCE NO. 93 -0 (P l
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT
NUMBER ONE TO A CONTRACT BETWEEN THE CITY OF DENTON AND ALAN NELSON
ARCHITECTS; PROVIDING FOR AN INCREASE IN THE CONTRACT PRICE DUE TO
ADDITIONAL SERVICES RELATING TO THE DESIGN OF IMPROVEMENTS TO THE
SERVICE CENTER; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on August 11, 1992, the City awarded a contract for
the design of certain improvements to heat ventilation and air
conditioning (HVAC) system of the City's Service Center, in the
amount of $9,500.00; and
WHEREAS, the City Manager having recommended to the Council
that such contract be amended to provide for additional services;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That Amendment Number One to the Contract between
the City and Alan Nelson Architects, a copy of which is attached
hereto is hereby approved and the expenditure of funds as set forth
in the contract is hereby authorized.
SECTION II. That this ordinance
immediately upon its passage and approval.
PASSED AND APPROVED this the 121
1993.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY.
APPR ED 1AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
shall become effective
day of
AMENDMENT NO. 1 TO AGREEMENT FOR
ARCHITECTURAL SERVICES BETWEEN THE
CITY OF DENTON, TEXAS AND
ALAN NELSON
WHEREAS, on August 1, 1992, the City of Denton, Texas
("Owner") and Alan Nelson ("Consultant") entered into an agreement
for the performance of professional engineering services for im-
provements to the air condition system at the City of Denton
Service Center; and
WHEREAS, the City wishes to amend the Agreement to include
additional design services; NOW, THEREFORE,
WITNESSETH
ARTICLE I.
Owner and Consultant hereby agree that the certain agreement
executed between the Owner and Consultant on the 1st day of August,
1992 is hereby amended to revise 'the following provisions:
ARTICLE 10.
10.1.1 FOR BASIC SERVICES, as described in Article
2, and any other services included in Article 11 as part
of Basic Services, Basic Compensation shall not exceed
$16,000.
10.1.2 Progress payments for Basic Services in each
phase shall total the following percentages of the total
Basic Compensation payable:
Construction Documents :Phase $12,000 75%
Bidding Phase 800 5%
Construction Phase 31200 20%
$16,000 100%
ARTICLE 11.
2. Architect agrees to provide services for the
completion of the Project in accordance with the terms
and conditions of this Agreement and as set forth in the
Scope of Services attached hereto as Exhibits A and B. In
addition, Architect shall evaluate and redesign the pre-
sent heating and cooling systems to the first floor,
southwest area of the City of Denton Service Center.
Upon review and approval of the recommendations by the
City, the design will be incorporated into the construc-
tion documents for the second floor revision. In case of
a conflict between the language in the Exhibits and the
language in this Agreement, the language in the Agreement
shall be controlling.
ARTICLE II.
In all other respects, the terms and conditions of this Agreement,
as executed by the parties on the 1st day of August, 1992 remain in
full force and effect.
Executed this a2 L-` day of 1993.
ATTEST:
JENNIFER WALTERS, CITY SECRETA
BY: Pilo
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
r
BY: It
i
ALAN NELSON
ATTEST:
SECRETARY
J:\WPDOCS\K\NELSON.AMD
PAGE 2
DATE: APRIL 27, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER #26833A - ALAN NELSON ARCHITECTS
CONTRACT REVISION #1 IN THE AMOUNT OF $6,500.00
RECOMMENDATION: We recommend the purchase order #26833A and the contract for
Architectural Services to Alan Nelson be revised and approved in the amount of
$16,000.00.
SUMMARY: This purchase order and contract are for architectural services to design
renovations to the Heat Ventilation Air Conditioning (HVAC) System at the Service
Center. The original contract was in the amount of $9,500.00 and signed in August
of 1992. Since that time the project has been expanded to include addition
requirements and to adjust for relocation of walls and offices. The $6,500.00
contract revision is to compensate for these additional services.
The original contract was for less than $10,000.00 and therefore not presented to
Council for approval. The contract and contract revision are for professional
services and exempt from the bid process. The new total exceeds the $10,000.00
limit and requires Council approval.
BACKGROUND: Purchase Order #26833A, Contract Revision, Price Quotation from
Alan Nelson Architect and Memorandum from David Ham, Manager of Construction
Projects.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Utility Administration,
Service Center Employees.
FISCAL IMPACT: Funds for this project will come from 1992-93 budget funds Utility
Administration Building Maintenance #610-080-0250-8301.
espeecctfull ubmitt
Lloyd V. Harre
City Manager-
n,
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
agenda.353
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ALAN F. NELSON
A R C H I T E C T
January 12, 1993
Dave Ham
Manager of Construction Projects
City of Denton
215 E. McKinney St.
Denton, Texas 76201
Re: Renovation of the
Service Center Complex Air Conditioning
Denton, Texas
Dear Dave,
In response to your request for additional design and engineering services at the lower floor of the
Denton Service Center, please find the following:
We propose to provide engineering and design services for renovation of the Lower Level Heating,
Ventilating, and Air Conditioning systems, southwest quadrant, of the same scope and content as our
previous (accepted) proposal of July 28, 1992. This new, additional, lower level work will be
incorporated into the Construction Documents for the upper level that are presently ready to be issued
for bids. Our fee for this work shall be $6,500.00.
Should you have any additional questions or comments, please feel free to contact me at your
convenience.
Sincerely,
,=il~ ,fill
Alan F. Nelson
Architect
AFN:cn
ARCHITECTURE ❑ PLANNING ❑ INTERIOR DESIGN
502 W. OAK DENTON, TEXAS 76201 817-566-0266
{
CHANGE ORDER / CONTRA: T
C= TY C )p- D E NT ON , T E XA S
DSSTR=BLJTED TO:
OWNER CONTRACTOR
REV 2 S = ON
OWNS R
BID # P.O. # 26833A CHANGE ORDER # i
PROJECT: SERVICE CENTER HVAC DATED: 3-16-93
CONTRACT
CONTRACTOR : ALAN NELSON ARCHITECTS DATE : 8-1-92
DENTON, TEXAS 76201
THIS C'.ifANGE-ofU3rER/REVISION MAKES THE FOLLOWING CHANGES IN
THIS CONTRACT.
THE ORIGINAL (CONTRACT SUM) 9.500.00
NET CHANGE BY PREVIOUSLY AUTHORIZED CHANGE
ORDERS $ -o
-
THE (CONTRACT SUM) PRIOR TO THIS CHANGE ORDER..$ 9,x00.00
THE (CONTRACT SUM) WILL BE (INCREASED) BY THIS
CHANGER ORDER 6.500.00
THE NEW (CONTRACT SUM) INCLUDING THIS CHANGE
ORDER WILL BE $ 16,000.00
THE CONTRACT TIME WILL BE (INCREASED) BY........ 0 Days
THE DATE OF SUBSTANTIAL COMPLETION AS OF THE
DATE OF THIS CHANGE ORDER THEREFORE IS.......... 5-14-93
ALAN NELSON ARCHITECTS
CONTRACTOR (as above)
502 W. OAK
ADDRESS
DENTON. TX 76201
C - N~
SIGNATURE C~~~(((
PRINT NAME
_ City of Denton
OWNER
_ 901-A Texas St
ADDRESS
Denton, Tx 76201
SIGNATURE
PRINT NAME and TITLE
DATE
1334.DOC
DATE
1993 Wlnk -2 P;; T 24
CITYof DENTON MUNICIPAL UTILITIES/ 901-ATexas Street/ Denton,TX76201
MEMORANDUM
To: Robert E. Nelson, Executive Director of Utilities
Date: January 27, 1993
From: David C. Ham, Manager of Construction Projects C14--'
Subj: Renovation of The Service Center Air Conditioning and
Heating Systems
In mid 1992, the Utility Department initiated a design agreement
with Alan F. Nelson, Architect, to renovate the Service Center
air conditioning and heating systems. The scope of work involved
the air conditioning and heating units on the first floor of the
electric meter shop and second floor emergency dispatch office,
and the main portion of the second floor excluding the training
room area. The shops of Parks and Recreation, Street and Solid
Waste and Purchasing Department were also excluded. Those
excluded areas are served by different air conditioning and
heating systems which are considered adequate. The design work
from Alan F. Nelson did not include the utility department first
floor shops of the electric, water, and wastewater because at
that time these areas appeared to be adequately served with air
conditioning and heating facilities.
Since the initiation of this design agreement, the shops of
water, wastewater, and electric have been modified to include
additional walls for Foreman offices. These new offices and
associated shops are now suffering from insufficient air flows
for air conditioning and heating.
The attached letter from Alan F. Nelson indicates that additional
engineering design services to includffiioffnto ffices
and shop areas, not in the contract, s5.Q0. addition to the present co ntract fee The utilities
staff considers this cost a worthwhil the renovation
of the Service Center Air Conditioning and Heating Systems and
recommends City Council approval.
I have discussed this matter with Tom Shaw, Purchasing Agent. I
am directing this letter through your office for approval to Tom
Shaw for his further processing and City Council approval.
Attachments: Letter from Alan F. Nelson #1
New Purchase Requisition for $6,500 - #2
Existing Contract Documents - #3
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