1993-053ALL0001F
ORDINANCE NO. ` D
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1464
61718
INDUSTRIAL INTERNATIONAL, INC.
SEE EXHIBIT
"All
1470
ALL
PRIESTER SUPPLY
$102,144.00
1478
ALL
STAHL INC.
$ 24,384.00
1482
ALL
ACTION IMPORTS OF DENTON
$ 12,992.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this ?f day of J /.0 1993.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY :
APP VED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
: i f '~7
BY
DATE: APRIL 6, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1464 - WATER METERS
RECOMMENDATION: We recommend item 6, 7 & 8 be awarded to the only bidder for
these items, Industrial International Inc. for the unit price as follows:
Item 6 3" Compound Meters $1,219.00 each
Item 7 4" Compound Meters $2,045.00 each
Item 8 6" Compound Meters $3,315.00 each
These unit prices will remain in effect for one year from date of award.
Specification for other items on this bid will be rewritten and the items rebid at a
later date.
SUMMARY: This bid is for the annual requirement for water meters. These meters
will be used by the Water Metering Department in registering water usage throughout
the City of Denton system.
BACKGROUND: Tabulation Sheet.
FISCAL IMPACT: Water Metering Budgeted Funds for 1993 through Warehouse
Working Capital 710-043-0582-8709.
spectfully submitted:
52
Lloyd V. Harrel/
City Manager
Prepared by:
Name: Denise Harpool
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C. P.M.
Title: Purchasing Agent
aganda.360
BID # 1464
BID NAME WATER METERS
OPEN DATE FEBRUARY 4, 1993
#
QUANTITY
DESCRIPTION
SECTION A
NEW METERS
6.
1
13" COMPOUND
WATER METERS
7.
1 1
14" COMPOUND
WATER METERS
8.
1
16" COMPOUND
WATER METERS
Delivery:
KENT METERS
INC
VENDOR
N/B
N/B
N/B
30 DAYS
BADGER
METER INC
VENDOR
N/B
N/B
N/B
AS REQ'D
INDUSTRIAL
INT'L INC
VENDOR
$1,219.00
$2,045.00
$3,315.00
30 DAYS
BID # 1464
BID NAME WATER METERS
OPEN DATE FEBRUARY 4, 1993
INDUSTRIAL
INT'L INC
# QUANTITY
6. 1
7. 1
8. 1
DESCRIPTION
SECTION A
13" COMPOUND
14" COMPOUND
16" COMPOUND
NEW METERS
WATER METERS
WATER METERS
WATER METERS
Delivery:
VENDOR
$1,219.00
$2,045.00
$3,315.00
30 DAYS
EXHIBIT "A"
DATE: APRIL 6, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1470 - PADMOUNTED SWITCHGEAR
RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting
specification, Priester Supply in the total amount of $102,144.00.
SUMMARY: This bid is for fourteen (14) padmounted switchgear for use through out
the electrical distribution system. After evaluation of the bids by the Electrical
Engineering staff it was determined that the lower priced AB Chance switchgear does
not meet specification in several ways.
Specifications indicated that an inner steel compartment be used to improve the
rigidity of the internal switch mechanism, and also call for a spring-loaded automatic
latch, the AB Chance switchgear does not provide these. Exceptions to
specifications were also taken in regards to paint, and warranty of automated retrofit
for SCADA.
BACKGROUND: Tabulation Sheet.
FISCAL IMPACT: Electric Distribution Budgeted Funds for 93 account #610-080-
0252-9222 with an appropriation balance of $707,320.26.
peectf`ully submitted:
or
Lloyd V. Harrell
City Manager
Prepared by:
Name: Denise Harpool
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C. P.M.
Title: Purchasing Agent
agenda.359
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DATE: APRIL 6, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1478 - UTILITY TRUCK BODIES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Stahl
Inc., as listed below:
Item 1 Body for 3/4 ton Truck
Item 2 Body for 1 ton Truck
Item 3 Stakebody with liftgate
$2,510.00 ea $ 21510.00
$9,412.00 ea $182824.00
$3,050.00 ea $ 3,050.00
Total bid award
$24,384.00
SUMMARY: These utility bodies are for truck cab/chassis approved by Council at
an earlier date. The completed units will be assigned to (1) Electric Distribution, (2)
Electric Distribution and (3) Fire Departments.
The one ton utility bodies include a hydraulic tool circuit and an optional high roof
covering.
BACKGROUND: Tabulation sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Motorpool, Electric
Distribution, and Fire Departments.
FISCAL IMPACT: These bodies will be funded from the following combination of
accounts:
610-080-0252-9230 $18,824.00 Electric Department Vehicles and
Equipment
610-080-0252-9230 $ 2,510.00 Electric Department Vehicles and
Equipment
723-025-CO93-9104 $ 3,050.00 Certificate of Obligation Funds
Re pectfully submitted:
oy V . H rre
City Manager
4 Z
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
aganda.356
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DATE: APRIL 6, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1482 - UTILITY TRACTOR
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Action
Imports of Denton in the amount of $12,992.00 for a John Deere 5200 Tractor.
SUMMARY: This bid is for the purchase of a 45 horsepower utility tractor for use by
the Waste Water Treatment Plant. The unit is a motorpool replacement for a 1978
tractor. Maintenance cost life to date is $12,899.66. This unit was approved for
replacement during the budget process.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Waste Water Treatment Plant.
FISCAL IMPACT: This tractor will be funded from a combination of motorpool and
1992-93 budget funds:
720-025-0584-9104 Motorpool $ 8,885.00
625-082-0470-9104 1992-93 Budget $ 4,107.00
$12,992.00
speeccttfully submitted:
Lloyd V. Harrell
City Manager
Approved:
Name: Tom D. Shaw, C. P.M.
Title: Purchasing Agent
agenda.358
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