1993-035ORDINANCE NO. J -0.3,45"
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Resolution 92-019, the General Service
Commission has solicited, received and tabulated competitive bids
for the purchase of necessary materials, equipment, supplies or
services in accordance with the procedures of state law in behalf
of the City of Denton; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described materials,
equipment, supplies of services can be purchased by the City
through the General Services Commission purchasing programs at less
cost than the City would expand if bidding these items
individually; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following
numbered bids for materials, equipment, supplies, or services,
shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items:
PURCHASE
ORDER ITEM
NUMBER NO VENDOR AMOUNT
32875 ALL DENTON MOTORS INC. $ 13,973.95
SECTION II. That by the acceptance and approval of the
above numbered items of the submitted bids, the City accepts the
offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
1
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the
above numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approval bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance
immediately upon its passage and approval.
PASSED AND APPROVED this4r day of
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
046.doa
shall become effective
19 9 3.
2
DATE: MARCH 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER #32875 - DENTON MOTORS INC.
RECOMMENDATION: Council approve order referenced above for one van:
Denton Motors Inc. $13,973.95
SUMMARY: This van is a seven passenger extended mini van to be used for the
DARE program. This van is being ordered in lieu of a police sedan that had been
approved for replacement.
Pricing for this van was derived from the State of Texas bid pricing. The City of
Denton Council passed Resolution No. R92-019 on April 7, 1992 authorizing
participation in purchasing programs of the State Purchasing General Services
Commission. The Local Government Code states that a local government satisfies the
state law requiring competitive bids for the item through the use of a state contract.
BACKGROUND: Purchase Order #32875
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Police Department and Fleet
Operations
FISCAL IMPACT: This unit will be funded from Certificate of Obligations funds
previously approved by Council for fleet equipment expenditures.
Res Of lled:
Lloy V. Harrell
City Manager
Prepared by:
J GL~z~~
Name: elanie Harden
Title: Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
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