1993-034ORDINANCE NO. (73 ~03
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described proposals are
the best responsible proposals for the materials, equipment,
supplies or services as shown in the "Proposals" submitted
therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO. VENDOR AMOUNT
1472 ALL ZIMMERER KUBOTA & EQUIPMENT INC. $ 35,843.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Proposal and related documents herein approved and accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written con-
tract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this p~h day of , 1993.
BOB CASTLEBERRY, MA
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
0
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
!/9/
DATE: MARCH 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1472 - RUBBER TRACK BACKHOE AND TRAILERS
RECOMMENDATION: We recommend this bid be awarded to Zimmerer Kubota and
Equipment Inc. of Denton in the total bid amount of $35,843.00 and include two
rubber track backhoes, two trailers, two optional buckets and one set of counter
weights.
SUMMARY: This bid is for the purchase of two (2) rubber track backhoes. One is
a small size 8.5 horse power unit with an optional 8" bucket, (unit comes equipped
with a standard 12" bucket), and counter weights. The second unit is a medium size
22.2 horsepower unit with optional 9" bucket, (unit comes equipped with a standard
18" bucket). The two trailers are single axle, 5200 lb. GVW, tilt type trailers.
These small backhoes are designed for use in confined areas and will be assigned to
the Electric Distribution Division. They will fit through standard "backyard" gates
and being rubber track machines they do minimal damage to lawns and landscaping.
Bids were solicited from nine potential bidders.
equipment with limited sources.
BACKGROUND: Tabulation sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFI
and Moto
This is a specialized type of
: Electric Distribution Division
FISCAL IMPACT: This equipment will be funded from the following sources.
Motorpool Replacement Funds account number 720-025-0584-9104, will be
utilized for the small unit in the amount of $14,726.00.
1992-93 Budget Funds for Electric Distribution Fleet Additions account number
610-080-0252-9230 will be utilized for the larger unit in the amount of
$21,117.00.
Re ctffulllly sub 'tted
U
L oyd V. Harrell
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
347.agenda
BID # 1472
BID NAME RUBBER TRACK BACKHOE/EXCAVATOR A-1
WITH TRAILER RENTAL
OPEN DATE FEBRUARY 18, 1993
# QTY
1. ~ 1
2. 1
3. 2
DESCRIPTION VENDOR
RUBBER TRACK
18.5HP
MAKE
MODEL
DELIVERY
BACKHOE/EXCAVATOR
AFTER RECEIPT
BACKHOE/EXCAVATOR
RUBBER TRACK
122.2HP
MODEL
DELIVERY AFTER RECEIPT
TRAILER FOR ABOVE UNITS
MAKE
MODEL
DELIVERY AFTER RECEIPT
N/B
N/B
N/B
HERTZ
EQUIPMENT
RENTAL
VENDOR
N/B
N/B
N/B
ZIMMERER
KUBOTA
JOF DENTON
VENDOR
1$12,521.00
14 DAYS
1$19,270.00
14 DAYS
$1,230.00
14 DAYS