1993-023ORDINANCE NO. 3 -60
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described proposals are
the best responsible proposals for the materials, equipment,
supplies or services as shown in the "Bid Proposals" submitted
therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible for such items:
BID ITEM
NUMBER NO. VENDOR AMOUNT
1460 ALL CLASSIC CHEVROLET $119,970.00
SECTION II. That the following numbered items are hereby
accepted and approved as being awarded as a result of the bidding
process followed by the Texas Purchasing General Services Commis-
sion:
BID ITEM
NUMBER NO. VENDOR AMOUNT
32573 ALL DENTON MOTORS INC. $13,963.95
SECTION III. That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents.
SECTION IV. That should the City and persons submitting ap-
proved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Proposal and related documents herein approved and accepted.
SECTION V. That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written con-
tract made pursuant thereto as authorized herein.
SECTION VI. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this day of
APPROVED AS TO LEGAL FORM:
DEBRA/~ A. DRAIId,YOVITCH, CITY ATTORNEY
,
444~~~ BY : ~~LJGYI~tâ~
CASTLEBERRY,
1993.
DATE: FEBRUARY 16, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1460 - POLICE SEDANS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specifications, Classic Chevrolet in the amount of $11,997.00 per unit. Total bid
award for ten (10) vehicles is $119,970.00.
SUMMARY: During the budgeting process twelve (12) police sedans were approved
for replacement. It has become evident from a recent evaluation of the Police Fleet
that the units utilized in the DARE program and in the PAL (Police Athletic League)
program should be replaced and only ten (10) sedans ordered. Two mini vans from
the State of Texas Contract are being recommended under separate memorandums.
The police sedans being recommended are full size Chevrolet Caprice Classic Police
Specials. They will replace ten (10) 1988 Ford Sedans.
The replaced vehicles will be reviewed by the Fleet Operations Division for possible
reassignment in the fleet or disposal through public auction.
At first reading the tabulation sheet indicates a $1.25 price difference between the
bid of Classic Chevrolet in Grapevine and the bid of Bill Utter Ford in Denton. As
indicated on the tabulation sheet the Bill Utter Ford bid does not include the anti-
lock brakes required by our specification for police vehicles. This anti-lock brake
system is a $506.00 dealer cost option. The bids of Denton Motors and Karl Klement
both bidding Fords, include the anti-lock brakes. If the $506.00 option was to be
added to the Bill Utter bid, their cost becomes $12,504.00 per vehicle. The
difference between the lowest bidder and Bill Utter would then be $507.25 per
vehicle or $5,072.50 for 10 units. The next low bidder in any instance is Karl
Klement Ford of Decatur at $12,366.77, followed by Denton Motors at $12,498.50.
Considerable time has been invested evaluating and comparing the bids received.
Please realize that the adding to or revision of any bid is not legal. The example is
only intended to indicate a price to price comparison.
BACKGROUND: Tabulation Sheet.
DEPARTMENTS OR GROUPS AFFECTED: Police Patrol Division and
FISCAL IMPACT: These units will be funded from Certificate of Obligations funds
previously approved by Council for fleet equipment expenditures.
CITY COUNCIL REPORT
FEBRUARY 16, 1993
PAGE 2 OF 2
110ffQtlw. bmitted:
Lloyd arrell
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
agenda.345
036. DOC
BID # 1460 I
I
BID NAME POLICE SEDANS ( CLASSIC
CHEVROLET
OPEN DATE FEBRUARY 4, 1993
I-
# IQTYI DESCRIPTION I VENDOR
I I I
I I I
1.112 IFOUR (4) DOOR SEDAN WITHI$11,997.00
I [POLICE PATROL PACKAGE I
Delivery: 170-80 DAYS
I I I I I
I I I I I
DENTON I KARL I BILL I HILTZ 1
MOTORS I KLEMENT I UTTER I SNIDER
INC I FORD I FORD CHEVROLET 1
I I I I I
VENDOR I VENDOR I VENDOR I VENDOR
I I I I I
I I I I I
[$12,498.50 1$12,366.77 1$11,998.25 [$12,596.21 I
i FORD I I I I
1 [ I I I
I I I I I
160 -90 DAYS160-120 DAYS160 -90 DAYS190-120 DAYSI
**ANTILOCK
BRAKES NOT
INCLUDED
DATE: FEBRUARY 16, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER #32573 - DENTON MOTORS INC.
URCHAS ORDER #32514 - XWELL CHRYSLER PLYMOUTH DODGE
~ V W -h~ z COMMENDA ION: Council approve orders referenced above for two vans:
RE
Denton Motors Inc. $13,973.95
Maxwell Chrysler Plymouth Dodge $12,719.00
SUMMARY: The van from Denton Motors Inc. is a seven passenger extended mini
van to be used for the Police Athletic League (PAL) program. The van from Maxwell
Chrysler Plymouth Dodge is a mini cargo van to be used for the DARE program.
These vans are being ordered in lieu of two police sedans that had been approved
for replacement.
Pricing for these vans was derived from the State of Texas bid pricing. The City of
Denton Council passed Resolution No. R92-019 on April 7, 1992 authorizing
participation in purchasing programs of the State Purchasing General Services
Commission. The Local Government Code states that a local government satisfies the
state law requiring competitive bids for the item through the use of a state contract.
BACKGROUND: Purchase Orders #32573 and #32574
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Police Department and Fleet
Operations
FISCAL IMPACT: These units will be funded from Certificate of Obligations funds
previously approved by Council for fleet equipment expenditures.
bmitted
spect W
t
Lloy
d V. Harrell
City Manager
Prepared by:
0
Name : Janie Harden
Title: Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
agenda.346
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