1993-018ORDINANCE NO. ~?_o '
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health or safety of the citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment; and,
WHEREAS, the City Manager has recommended to the City Council
that it is necessary to purchase goods or services due to the fol-
lowing emergency conditions outlined in the memorandum attached
hereto as Exhibit "A", incorporated herein by reference; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
32132
A.I.S. CONTINENTAL
$10,896.76
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids.
SECTION III. That this ordinance shall become effective im-
mediately upon its passage and approval.
PASSED AND APPROVED this the day of
BOB CASTLEBERRY, MA
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
&OVEDAS LEGAL FORM:
APP
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY: G
1992.
DATE: FEBRUARY 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: EMERGENCY PURCHASE - A.I.S. CONTINENTAL PURCHASE ORDER
PC # 32132
RECOMMENDATION: Council approve payment to A.I.S. Continental in the amount
of $10,896.76 for purchase order PC #32132.
SUMMARY: This purchase request for repair parts has been upgraded from rush to
an emergency as of last week. The machine is no longer operable and is needed very
badly to satisfactorily complete the refuse disposal process at the landfill. There is
no backup equipment available to replace this track loader when it is out of service.
The unit is a 1989 Komatsu Loader purchased April 6, 1989 at a cost of $195,924.60.
BACKGROUND: A. I. S. Continental PC #32132, Memorandum from Jack Jarvis, Fleet
Superintendent.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, Solid Waste.
FISCAL IMPACT: Payment to be made from account #710-025-0583-8702 which has a
balance in the amount of $288,948.71 as of January 27, 1993.
espectfully submitted:
yzz/
Loyd IV. arre
City Manager-/
Prepared by:
Name: Mel n e Harden
Title: Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
343.agenda
C11 y
CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
M E M O R A N D U M
TO: Melanie Hardin, Buyer, Purchasing Department
FROM: Jack Jarvis, Fleet Superintendent
DATE: January 13, 1993
SUBJECT: UNIT 2500, EQUIPMENT ID#8942, KOMATSU TRACK FRONT END LOADER
LOCATED AT CITY OF DENTON LANDFILL S/N 15723
Attached is a purchase request for parts to repair the undercarriage of
the Komatsu Loader at the landfill. We have been quoted the price of
$10,896.76 for the parts needed to make this repair. Parts would be
obtained from A.I.S. Continental who was the original supplier of the
equipment.
This equipment was purchased from A.I.S Continental on April 06, 1989.
Until repairs can be made this unit is out of operation.
t
ck Jarvis
8171566.8200 D/FW METRO 434-2529
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