1993-134ORDINANCE NO. `j - 16 4
AN ORDINANCE ACCEPTING A COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the best responsible bids for such items:
BID
NUMBER
1512
1512
1512
1512
1512
1512
1512
1512
1512
1512
1519
1524
1524
1524
1524
1524
1524
1524
1524
1524
1524
1525
1525
1525
1525
1525
1525
1525
1525
1525
1525
ITEM
NO.
A.1
A.5
B.1
B.2
A.2
A.3
A.4
B.3
B.4
B.5
ALL
1
3
7
4
5
6
9
8
10
11
1
2
5A
6A
3
4
5
6
7
8
VENDOR
KENT METER
KENT METER
KENT METER
KENT METER
BADGER METER
BADGER METER
INDUSTRIAL INTL
INDUSTRIAL INTL
INDUSTRIAL INTL
INDUSTRIAL INTL
STEWART AND STEVENSON
JAGOE PUBLIC
SOUTHERN ASPHALT
SOUTHERN ASPHALT
MCS
MCS
MCS
MCS
KOCH MATERIALS
VULCAN MATERIALS
VULCAN MATERIALS
POLELINE
WESCO
WESCO
WESCO
TEMPLE
TEMPLE
WATSON
WATSON
WATSON
WATSON
AMOUNT
$ 21.15 UNIT PRICE
$ 200.00 UNIT PRICE
$ 56.15 UNIT PRICE
$ 71.00 UNIT PRICE
$ 34.20 UNIT PRICE
$ 60.49 UNIT PRICE
$ 147.00 UNIT PRICE
$ 89.25 UNIT PRICE
$ 173.25 UNIT PRICE
$ 231.00 UNIT PRICE
EXHIBIT "A"
$ 22.75 TON
$ .5405 GAL
$ .6715 GAL
$ .63 GAL
$ .63 GAL
$ .63 GAL
$ .59 GAL
$ .75 GAL
$ 22.70 TON
$ 22.70 TON
$ .71298 PER FT
$ .794 PER FT
$ 1.54 PER FT
$ .83 PER FT
$ 1.033 PER FT
$ 4.124 PER FT
$ 1.4719 PER FT
$ .8208 PER FT
$ .5801 PER FT
$ .7265 PER FT
SECTION II. Thmt ty the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this Ljej,/day of , 1993.
61
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY : diJJC4~ iz~
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CI'.['v ATTORNEY
BY:
DATE: AUGUST 3, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1512 - WATER METERS
RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting
specifications as follows :
ITEM
STANDARD WATER METER
VENDOR
PRICE
A.1.
5/8" X 3/4"
KENT METER
$ 21.15
2.
3/4" X 3/4"
BADGER METER
$ 34.20
3.
1"
BADGER METER
$ 60.49
4.
1 1/2"
INDUSTRIAL INTL
$147.00
5.
2"
KENT METER
$200.00
ITEM
REMOTE READ METER
VENDOR
PRICE
B.1.
5/8" X 3/4"
KENT METER
$ 56.15
2.
3/4" X 3/4"
KENT METER
$ 71.00
3.
1"
INDUSTRIAL INTL
$ 89.25
4.
1 1/2"
INDUSTRIAL INTL
$173.25
5.
2"
INDUSTRIAL INTL
$231.00
SUMMARY: This bid is for the annual estimated purchase of water meters to be
stored and issued by the Warehouse. These prices will be held firm for one year and
quantities will be ordered as needed by the Water Meter Department. Item A.5. is
being recommended to be awarded to Kent due to the fact that Badger Meter has a
split delivery of 30-60 days and Kent's delivery was 30 days, therefore there is
not a "tie" bid.
Three bid proposals were received in response to six invitations mailed out.
BACKGROUND: Tabulation Sheet.
FISCAL IMPACT: Budgeted funds for Working Capital Warehouse Water and Sewer
Account #710-043-0582-8709 with a balance for 1992-93 Fiscal Year $40,090.38.
CITY COUNCIL REPORT
AUGUST 3, 1993
PAGE 2 OF 2
Res fullly~submit d:
U
Lloyd V. Harrell
City Manager
Prepared by:
Name: Denise Harpool
L
Title: Senior Buyer
Approved:
QE-) a
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
agenda.394
BID # 1512
BID NAME WATER METERS
OPEN DATE JUNE 8, 1993
#
-
14UANTITY1
1
1
-
1.
2500
2.
( 50
3.
50
4.
60
5.
75
1.
100
2.
25
3.
50
4.
30
5.
40
DESCRIPTION
A. STANDARD WATER METERS
5/8 X 3/4
3/4 X 3/4
1"
1 1/2"
2"
B. REMOTE READ METERS
5/8 X 3/4
3/4 X 3/4
1"
1 1/2"
2"
DELIVERY
INDUSTRIAL
INTERNATIONAL
BADGER METER
KENT METERS
VENDOR
$21.32
$38.85
$65.10
$147.00
$210.00
$56.70
$75.60
$89.25
$173.25
$231.00 j
30 DAYS
VENDOR
$21.59
$34.20
$60.49
$151.30
$200.00
NO BID
NO BID
NO BID
NO BID
NO BID
5-60 DAYS
VENDOR
$21.15
$36.00
$61.15
$150.00
$200.00
$56.15
$71.00
$96.15
$185.00
$235.00
30 DAYS
DATE: AUGUST 3, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1519 - FILTERS (AUTOMOTIVE)
RECOMMENDATION: Council Approve award of Bid #1519 - Filter (Automotive) to the
low bidder meeting specifications, Stewart and Stevenson, for an estimated
$12,000.00 per year.
SUMMARY: Bids were received for the price comparison of automotive filters to be
used in the City's fleet. The bid is being awarded on a unit price basis (see Exhibit
A). Seven vendors submitted bids for evaluation on these items.
BACKGROUND: Tabulation Sheet, Memorandum from Jack Jarvis, Fleet
Superintendent
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fleet Services
FISCAL IMPACT: Funding is available in account #710-025-0583-8702 (Garage Parts
Inventory) with a current balance of $48,704.13
*Rct su te d:
arrell
City Manager
Approved:
Name : elanie Harden
Title: Buyer
agenda.400
BID # 1519 - PAGE 4
BID NAME AUTOMOTIVE FILTERS
OPEN DATE
JULY 8, 1993
# QUANTITY DESCRIPTION
I.
1
OIL FILTERS
1
30 NAPA #1064
2
744 NAPA #1068
3
20 NAPA #1147
4
12 NAPA # 1197
5
80 NAPA # 1268
6
24 NAPA # 1307
7
12 NAPA # 1374
8
188 NAPA #1515
9
28 NAPA # 1750
10
88 NAPA # 1794
II.
HYDRAULIC
11
40 1 NAPA #1408
12
4 NAPA #1954
III.
I TRANSMISSION
13
404 ATP #B42-1-7470
14
24 ATP #B44-1-4949
15
8 ATP #B37-1-4888
16
228 ATP #B62-1-5036
17
36 ATP #B67-1-7350
18
20 NAPA #1860
19
140 NAPA #1892
IV
AIR FILTERS
20
424 NAPA #2020
21
4 NAPA #2045
22
260 NAPA #2073
23
28 NAPA #2122
24
12 NAPA #2250
25
40 NAPA #2286
26
8 NAPA #2321
27
12 NAPA #2505
28
4 NAPA #2611
29 (
4 NAPA #2706
30
60 NAPA #2714
31
4 NAPA #2947
32
8 NAPA #2992
33
36 NAPA #6166
34
36 NAPA #6530
35
4 NAPA #6840
36
4 NAPA #6976
i
STEWART
AND
STEVENSON
VENDOR
$1.65
$1.91
$2.171
$4.131
$2.08
$2.20 1
$2.92
$1.95 1
$3.191
$3.94 1
$4.96
$3.07
1
$2.19
$2.73 1
$1.83
$2.98
$5.76
$7.47
$13.46
$2.29
$16.84
$2.181
$4.62 1
$9.76
$4.45 1
$14.34
$6.87
$26.60
$26.60
$1.55
$8.29
$1.02
$9.541
$13.74
$45.53
$1.43
EXHIBIT "A"
BID # 1519 - PAGE 2
BID NAME AUTOMOTIVE FILTERS I STEWART
I
AND
OPEN DATE JULY 8, 1993 I STEVENSON
J
# I QUANTITY I DESCRIPTION
I
VENDOR i
1
J
-
J
~
I
V. I
I I
I FUEL I
I
I
37 I
384 I NAPA #3054 I
$1.82 I
38 I
12 I NAPA #3081 I
$1.81 1
39 i
100 I NAPA #3166
$2.10 1
40 I
4 1 NAPA #3219 I
$3.21 I
41 I
148 I NAPA # 3271 I
$1.11
42 I
64 I NAPA #3336 i
$3.64 I
43 I
4 1 NAPA #3452 I
$4.97 1
44 I
4 1 NAPA #3511 I
$1.47
45 1
I
12 I NAPA #3811 I
I
$3.13
VIII
I
I WATER I
I
I
46 I
68 I NAPA #4071 I
$6.00 1
47 I
8 1 NAPA #4428 I
$4.22 I
48 1
I DISCOUNT OFF CURRENT PRICE 1
50% 1
49
50
1 LIST FOR ALL ITEMS NOT LISTED I I
ABOVE % I I
INVENTORY STOCK PER WK I ONCE A WEEK I
1 TIME TO FILL ORDERS I 2 DAYS I
EXHIBIT "A"
TOTAL AMOUNT $12,162.14
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07-14-93P02:40 0021
CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
MEMORANDUM
TO: Melanie Harden, Purchasing
FROM: Jack Jarvis, Fleet Supervi
DATE: July 14, 1993
SUBJECT: Bid Number 1519, Automotive Filters
Of the seven bids we received, -the overall lowest and best bid is
Stewart and Stevenson. I recommend awarding this bid to them for
one year, with the option to extend this agreement for additional
one year periods.
Thank you for your help, if you have any questions please call me
at 8424.
8171566-8200 D/FW METRO 434-2529
DATE: August 3, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1524 - ASPHALT ROAD MATERIALS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specification for each item as bid:
Item 1 - Hot Lay Asphalt to Jagoe Public at $22.75 Ton
A. Deduct if picked up at plant $ 1.74 Ton
B. Adder for installation 200-500 tons $ 8.00 Ton
C. Adder for installation 501 - Greater $ 6.00 Ton
Item 2 - Cold Lay Asphalt deleted from bid by addendum.
Item 3 -
AC10 Liquid Asphalt
Southern Asphalt
.5404 Gal
Item 4 -
CRS-2 Emulsion
MCS
. 63 Gal
Item 5 -
MRS-2 Emulsion
MCS
. 63 Gal
Item 6 -
MS -2 Emulsion
MCS
. 63 Gal
Item 7 -
Asphalt Prime 310
Southern Asphalt
.6715 Gal
Item 8 -
AEP Prime
Koch Materials
. 75 Gal
Item 9 -
Hot Water Additive
MCS
. 59 Gal
Item 10-
PB-4 Precoated Aggregate
Vulcan Materials
22.70 Ton
Item 11-
PB-5 Precoated Aggregate
Vulcan Materials
22.70 Ton
SUMMARY: This is an annual contract for street construction and maintenance
materials. Each item will be ordered as needed in appropriate quantities.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Street Maintenance and
Construction, Engineering Department and Citizens of Denton.
FISCAL IMPACT: Materials will be charged to budget accounts, CIP Projects or Bond
Programs at the time orders are placed.
Res fully dub 't d:
01 WX
Lloo V. Harrell
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
agenda.396
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DATE: August 3, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1525 - WIRE, CABLE, CONDUIT
RECOMMENDATION: We recommend this bid be awarded to the low bidder for each
item meeting specification as follows:
QTY/FT Y/FT ITEM
DESCRIPTION VENDOR
PRICE PER FT
24,825
1
795 WIRE
POLELINE
$ .71298
15,000
2
4/0 CU WIRE
WESCO
$ .794
30,000
3
#2 CABLE
TEMPLE
$1.033
30,000
4
500 CABLE
TEMPLE
$4.124
14,000
5
6" PVC CONDUIT
WATSON (LOW PRICE)
$1.4719
14,000
5A
6" PVC CONDUIT
WESCO (BEST DEL.)
$1.54
7,000
6
4" PVC CONDUIT
WATSON (LOW PRICE)
$ .8208
7,000
6A
4" PVC CONDUIT
WESCO (BEST DEL.)
$ .83
2,200
7
SPACER INT.
WATSON
$ .5801
1,300
8
SPACER BASE
WATSON
$ .7265
This is a total expenditure of $240,262.60.
SUMMARY: This bid is for materials to replace warehouse stock which will be used
by the Electric Distribution Department for overhead to underground conversions
in several areas of the City of Denton Electrical System. It will be necessary to
purchase part of the conduit from the vendor with the higher price to assure
delivery of materials for these projects to continue.
The lower prices on item four are for a cable that does not meet bid specifications.
Nine bid proposals were received in response to twenty two invitations mailed out.
BACKGROUND: Tabulation Sheet.
FISCAL IMPACT: Budgeted Funds for Working Capital/ Warehouse Electric Account
4710-043-0582-8708 with a balance of $248,373.92.
CITY COUNCIL REPORT
AUGUST 3, 1993
PAGE 2 OF 2
Rzu vlllysubmitted:
' yX14 all
Llo V. Harrell
City Manager
Prepared by:
~ Name: Denise Harpool
Title: Senior Buyer
Approved-
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
agenda.395
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