1992-207 ORDINANCE NO ~
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR-
CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EF-
FECTIVE DATE
WHEREAS, Section 252.022 of the Local Government Code provides
that procurement of items that are only available from one source,
Including: items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies, films,
manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment,
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the ma-
terials; need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the
Items mentioned in the above paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS.
SECTION I. That the following purchases of materials, equip-
ment or supplies, as described In the "Purchase Orders" attached
hereto, are hereby approved'
PURCHASE
ORDER NUMBER VENDOR AMOUNT
31330 XEROX $28,800.00
CHECK REQUISTION TEXAS WA~ER COI~4ISSION $10,300.00
SECT__~. That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department.
~. That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authoglzed.
SECTION IV. That this ordInance shall become effective ~mmed~-
ately upon its passage and approval.
PASSED AND APPROVED this the ~day of~, 1992.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY. ~
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE DECEMBER 8, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V. Harrell, City Manager
SUBJECT. PC # 31330 - XEROX CORP.
RECOMMENDATION' We recommend Purchase Order # 31330 to Xerox Corporation be
approved in the amount of $28,800 00
SUbII~R¥. This purchase order is for the annual maintenance and meter usage
charge on the Xerox 4050 Laser Printer. The amount is based upon the 5 year lease
purchase price agreement approved by Council in February of 1992 The
maintenance charge is a fixed monthly charge The meter charge is estimated based
upon a per copy charge
The Data Processing Advisory Board recommend approval
BACKGROUND: Purchase Order #31330, Data Processing Advisory Board iVhnutes
of November 11, 1992, Invoice for October 1992
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Information Services
FISCAL ~ACT: This mmntenance agreement w~ll be funded from 1992-93 budget
funds account numbe~ ~100-044-0080-8341 balance is $54,726 00
pectfully submitted
.
~y~ v m ~/
~ C~ty Manager
Approved:
Name' Tom D. Shaw, C P M.
T~tle' Purchasing Agent
ag~da 314
MINUTES OF
DATA PROCESSING ADVISORY BOARD
MEETING OF NOVEMBER 11, 1992
MEMBERS PRESENT' Don Edwards, Rosa Lawton, Brian Scott
and Jlm Kuykendall
MEMBERS ABSENT. Robert M~nn~s
OTHERS PRESENT: Gary Collins
Don Edwards made a motion that m~nutes of the September 1, 1992
Data Processing Advisory Board meeting be approved Brian Scott
seconded the motion and it passed unanimously
Gary Collins explained that the maintenance agreement with Mr
Bobby Gray was a continuation of technical support for the payroll
personnel system known as EIS. The City of Denton has utilized the
services of Mr. Bobby Gray for the last 4 years slnce the Control
Data Corporatlon dlscont~nued providing support for th~s software
product. Gary Collins indicated the increase of $3,000 from last
year's agreement was due to the City's plans to utilize Mr Gray's
services in the implementation of an interface from the EIS system
to the Job Costing portion of the accounting system known as LGFS.
Gary Collins further explained that Mr Gray's services would be
utilized in the implementation of changes to the EIS system to
accommodate the merit pay system associated with the Mercer study.
Don Edwards made a motion that the Data Processing Advisory Board
recommend the City Council approve the maintenance agreement with
Mr Bobby Gray for the EIS system. Rosa Lawton seconded the motion
and it passed unanimously.
Gary Colllns explained that the maintenance agreement with Weston
Consulting was a continuation of the technical support for the
Utility Billing system known as CIS. Th~s past year D B M~croware
changed its name to Weston Consulting but for the past 4 years have
been providing technical support to the C~ty of Denton on the CIS
system. Gary Collins explained that in mid December, we will be
implementing a new version of the CIS system that will be a real
t~me on line system w~th the capabilities of performing random
updates rather than sequentlal processing Gary Collins indicated
that $6,000 increase from last year's agreement was due to the
plans to utilize the services of Weston Consulting extensively
during the implementation phase and to have two members of the firm
on site to resolve any problems that might occur during the
~mplementat~on. Br~an Scott made a motion that the Data Processing
Advisory Board recommend the City Council approve th~s maintenance
agreement. Jim Kuykendall seconded the motion and the motion was
passed unanimously
Gary Collins explained that the maintenance agreement for the year
on the Xerox laser printer was now due and that the price of
maintenance on the Xerox laser printer for the five years of the
lease purchase had been established and agreed to when the City of
Denton entered into the Lease Purchase agreement with Xerox in
February of 1992. Don Edwards made a motion that the Data
Processing Advisory Board recommend the C~ty Council approve the
maintenance agreement on the Xerox 4050 laser printer. Brian Scott
seconded the motion and the motion passed unanimously
There being no further new bus~ness the meeting was adjourned.
XEROX CORPORATION m,m~svw4v NONE REQUIRED
TO OROER 6UPPI. ZEE
PR ~ NT ! NG SYS/Xg-O1 ~LL OUR TOE.L PurobeBe Order Number
IA'~EU RUJ~IIBR
PO ]lOX 660501
DALLAS TX 75266 Bp.lei Ratemnoe
VTXOOOOOX-O00
TelePhone B00-527-½164 NET 30 DAYS
E#ip To/Inltllllad At alii To
CITY OF DENTON CITY OF DENTON
DATA PROCESSING LINDA JOHNSTON ...... Invol~e Date
~24 ~, E MCKINNEY ST 324 E MCKINNEY ST # ~)35314887
DENTON TX ~ I~vol~ Number
76201 DENTON TX 0828808.42
4050 PRINTING SYSTEM SERo~ Y87-10331~
2 X 3 MONTHLY FSM
AMOTJ'Iq'I' --
HAINTENANCE CHARGE OCTOBER 1,020,00
METER USAGE 09-30-92 TO 10-30-92
PAGE5 922900 1236566 313666
TOTAL PAGES 313666
LESS PAGE CREDITS 1050
NET PAGES 3126~6
NET ~ILLA~LE PAGES 312616 .003700 lt156.68
TOTAL METER CHARGES 1~56.68 lt156.68
OCTOBER
YSOL ONLINE MODULE PROD/MKT CD Y75 100.00
SU]~ TOTAL 2t 276.68
TOTAL 2.276.68
METER CARD NOT RECEIVED FOR OCTOBER HETER USAGE.
INVOICE REFLECTS METER READS FROM LAST SERVICE CALL.
PLEASE MAIL METER CARD ON OR AFTER THE 20TH OF EACH MONTH.
PLEASE INITIATE AN AMENDHENT OR RENEWAL FOR YOUR EXPIRED
PURCHASE ORDER NONE REQUIRED --
TOTAL OF INVOICE MAY VARY ACCORDING TO METER USAGE ~ILLED
XEROX FEDERAL IDENTIFICATION ~18~046-8020
8hip Yo/Inu~llod At Bill To REND PAYMENT
CITY OF ~ENTON CITY OF DENTON XEROX CORPORATION
DATA PROCESSING LINDA JOHNSTON P.O, ~OX 2~177
326 ~. E MCKXNNEY ST 32~ E MCKINNEY ST ~ SANTA ANAl CA
DENTON TX ~ 92799-5177
76202
PLEASE PAY
RROOSa86 X0029Z VTXSO
04 31~Y XPS5 9 FAS00 ~902 2
202100008070060 035~2~6677 0302~766a~ 26628895~Z~
DEC 1 '92 1~ ~4 819 566 853~ PAGE 881
DATE DECEMBER 8, 1999-
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT. CHECK REQUISITION - TEXAS WATER COMMISSION $10,300.00
RECOMMENDATION: We recommend this payment to the Texas Water Commission in
the amount of $10,300 00 be approved
SUltRY: Tl~s is a wastewater inspectlon fee assessed annually by the comrmsslon
to any permit holder. All fees are deposited in a fund that supplements other funds
appropriated by the legislative to pay expenses of the commission ~n inspecting waste
treatment famhtles and enforcing the provisions of the Texas Water Code
BACKGROUND: Check Requisition November 9, 1992 Memorandum from Howard
Martin
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Waste Water Treatment
Division of the Utlhty Department and Citizens of Denton
FISCAL IMPACT: Budgeted Funds for WasteWater Treatment Special Services for
1993 Account #625-082-070-8§02 the balance is $74,267 00
C]ty Manager
Prepared by
T~tle Senior Buyer
Approved.
Name Tom D. Shaw,C P.M.
Title' Purchasing Agent
agenda 315
CHECK REQUISITION-VOUCHER
PAY TO C,ECX NUM.ER
AMOUNT
DEPARTMENT
DATE
INVOICE BATE, NUMBER AND/OR EXPLANATION ACCT NO NET INV AMT
THE ABOVE HAB BEEN REVIEWED AND REOO~ENDATION FOR BILLING I~ ~ADE BY THE UNDEH~IGNED
CITY MANAGER APPROVAL DIRECTOR OF FINANCE A~VAL
CITY of DENTON, TEXA~ MUNICIPAL BUILDING / DENTON, TEXAS 762011TELEPHONE (817) 566 8200
OFFICE OF THE EXECUTIVE DIRECTOR OF UTILITIES
TO= Tom Shaw, Purchasing Agent
FROM. Howard Martin
DATE December 2, 1992
SUBJ: Annual Texas Water Commission Inspection Fee
The Wastewater Treatment Division ~s inspected annually by the
Texas Water Commission. The Texas Water Commission requires
payment for these inspections in accordance with 31 Texas
Administrative Code (TAC), Chapter 305, Subchapter M for all
discharge permit holders under the Texas Water Code, Chapter 26
Failure to pay the annual inspection fee may result in fines and
interest penalties for past due accounts Past inspection fees
have not approved by the Public utility Board or the City Council
because these fees have been less than $10,000.
The TWC inspection fee is a budgeted expenditure in the Wastewater
Treatment Division budget (625-082-0470-8502). Please f~nd
attached to this memorandum, the invoice for $10,300 and a check
requisition for payment. If you have any questions or need
additional information, please call me at 8237
Howar~~rector
of Environmental Operation/Financial Adm.
FILE:C:\MISC\TWCINSP
DEDICATED TO QUALITY SERVICE