1992-212ALLOOO1F
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF HATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Clty has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and city ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and reco~mended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown In the "Bid Proposals" submitted therefor, and
WHEREAS, the city Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE cOUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
ECT~ That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
1435 ALL OSMOSE WOOD PRESERVING, INC. EXHIBIT "A"
1441 ALL SHEI~MCO $ 43,167.00
1446 ALL NORTH TEXASNURSERY $ 32,000.00
SECTION II. That by the acceptance and approval of the above
numbered Items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
~. That should the City and persons submlttlng ap-
proved and accepted ltems and of the submitted bids wlsh to enter
lnto a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the C~ty Manager or
designated representative ~s hereby authorized to execute the
written contract whlch shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
lflcatlons, standards, quantities and specified sums contained
the B~d Proposal and related documents here~n approved and
accepted.
~. That by the acceptance and approval of the above
numbered ltems of the submltted bids, the Clty Councll hereby
authorlzes the expendlture of funds therefor ~n the amount and ~n
accordance w~th the approved b~ds or pursuant to a written contract
made pursuant thereto as authorized here~n.
~. That th~s ordlnance shall become effective lmme-
dlately upon ~ts passage and approval.
PASSED AND APPROVED thls~day of ~~-~, 1992.
BOB CASTLEBERRY, MAY~ ~
/
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BID # 1435
BID NAME TEST & INSPECT WOOD UTILITY OSMOSE WOOD
POLES PRESERVINO,INC
OPEN DATE NOVEMBER 19, 1992
# QUANTITY DESCRIPTION VENDOR VENDOR
A TREADED POLE(INCLUDES C, BELOW $18 82 EXHIBIT "A"
B REJECTED POLE(INCLUDES O,BELOW $16 95
C REPORTED POLE $1 45
D SHIGOMETER INSPECTION
INCLUDE C, ABOVE) $4.49
E HOLLOW HEART INTERNAL
TREATMENT (AS REQUIRED) $7 95
F FUMIGANT TREATMENT AS REQUIRED
WOODFUME PER POLE $8 50
MITC-FUME PER VIAL $4 05
G TREATED REJECT POLE
INCLUDES C, ABOVE) $19 81
H WORK SUMMARY N/C
POLE REINFORCEMENT
A REPORT POLE $36.94
B REJECTED POLE FOR
REINPORCMENT $41 29
*C REINFORCED POLE SEE ATTACHED
SHEET
*ADD $47 10 PER REINFORCER FOR
POLES WHICH ARE 100 FEET OR
'MORE FROM A PUBLIC ROAD.
SIZE REINFORCER
*SEE ATTACHED SHEET
DATE DECEMBER 15, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID # 1435 - TEST AND INSPECT WOOD UTILITY POLES
RECOMMENDATION: We recommend this bid be awarded to the only bidder, Osmose
Wood Preserving, Inc at the unit prices hsted
Section 1
A Treated Pole $18 82
B Rejected Pole $16 95
C Reported Pole $ I 45
D Shigometer Inspection $ 4 49
E Hollow Heart Int. Treatment $ 7.95
F Fumigant Treatment $ 8 50 vial $4 05
G Treated Rejected Pole $19 81
H Work Summary N/C
Section 2
A Reported Pole Remforoement $36 94
B Reiected Pole Reinforcement $41 29
This award will not exceed $20,000 00
SUMMARY: This bid is for testing and reinforcement of wood utility poles through
out the Electric Distribution System of the City of Denton This test is recommended
to be done every seven years and was performed last in 1985
Although Osmose was the only bidder their prices are in line with what other utlhtles
are paying They have performed this work for the City in the past, meeting all
requirements of the contract
One bid was received ~n response to f~ve hid invitations mailed
BACKGROUND: Tabulation sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution Division,
Electric Utlhty, Customers of the City of Denton.
FISCAL IMPACT: Budgeted Funds for 1993 Electric Distribution Overhead
Maintenance Account #610-080-0252-8339 balance of account $31,342, 52
CITY COUNCIL REPORT
DECEMBER 15, 1992
PAGE 2 OF 2
i fully submitted:
lfty Manager
Approved:
Name Tom D. Shaw, C.P.M
Title. Purchasing Agent
BID # 1435
BID NAME TEST & INSPECT WOOD UTILITY OSMOSE WOOD
POLES PRESERVING, INC
OPEN DATE NOVEMBER 19, 1992
# QUANTITY DESCRIPTION VENDOR VENDOR
A TREADED POLE(INCLUDES C, BELOW $18 82
B ~EJECTED POLE(INCLUDES CtBELOWI $16 95
C REPORTED POLE I $1 45
D SHIGOMETER INSPECTION I
INCLUDE C, ABOVE) I $4 49
E HOLLOW HEART INTERNAL I
TREATMENT (AS REQUIRED) I $7 95
F FUMIGANT TREATMENT AS REQUIREDI
WOODFUME PER POLE $8 50
MITC-FUME PER VIAL $4 05
G TREATED REJECT POLE
INCLUDES C, ABOVE) $19 81
H WORK SUMMARY N/C
POLE REINFORCEMENT
A REPORT POLE $36 94
B REJECTED POLE FOR
REINFORCMENT $41 29
*C REINFORCED POLE SEE ATTACHED
SHEET
*ADD $47 10 PER REINFORCER FOR
POLES WHICH ARE 100 FEET OR
'MORE FROM A PUBLIC ROAD
SIZE REINFORCER
*SEE ATTACHED SHEET
UNIT PRICE SCHEDULE FOR POLE REINFORCING
(Distribution Poles)
NESC Grade B Construction
*A. Reinforced Pole
POLE CLASS
Pole 1 2 3 4 5 6 7
Height
30' $459 17 $383.95 $383.95 $330.15 $330 15 $314.76 $303.77
35' 530 36 459.17 383.95 383.95 330 15 314.76 303.77
40' 530.36 530.36 459 17 383.95 383 95 330.15
45' 695.49 530.36 459.17 383.95 383.95 330.15
50' 830.98 695.49 530.36 459 17 383 95
55' 868.29 744 15 561.22 477 82
60' 868.29 868.29 744.15 561.22
65' 1017 46 868.29 744.15
70' 1017.46 1017.46 868.29
B Reported Pole $ 36.74
C. Rejected Pole (No Charge if inspected
by Osmose within 12 months) $ 41.29
D Remove and Replace Telephone Co. Steps $ 13.87
E. Dlg up and Locate Underground Cable $ 14.59
F Break up and Replace Concrete $ 29.43
*Add $47.10 to all poles that are from 100 to 300 feet from
accessibility of truck.
DATE DECEMBER 15, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Counml
FROM Lloyd V Harrell, City Manager
SUBJECT' BID #1441 - 800 HP 3-PHASE INDUCTION MOTOR
RECOMMENDATION We recommend thru b~d be awarded to the lowest b~dder Shermco
m the amount of $43,167 00
SUMMARY: Tins b~d is for the purchase of a replacement 800 horsepower motor to
dr~ve the draft force fan for Unit F~ve Boiler at the Mumclpal Power Plant
BACKGROUND' Tabulation sheet, Memorandum from J~m Thune, Manager, Electric
Production
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED Denton Mummpal Utility
Electmc Production
FISCAL IMPACT. Funding for tt~s motor ~s prowded m the 1993 CIP pro~eots for
Electric Production Estimated cost was and available funds are $45,000 00
Lloyd V Ha~
City Manager
Approved
Name TomD Shaw, C P M
Title Purchasing Agent
a~enda 317
BID # i441
BID NAME 800 HP 3-PHASE INDUCTION SHERMCO IND SOUTHWEST EASTERN
MOTOR ELECTRIC ELECTRIC
OPEN DATE DECEMBER 1, 1992 APPARATUS
# QUANTITY DESCRIPTION VENDOR VENDOR VENDOR
1 1 800 NP 3-PHASE INDUCTION $41,627.00 $43,193 00 $42,417 35
MOTOR TOSHIBA TOSHIBA TOSHIBA
Bi ADD TBERMOCOUPLE INTO BEARINO $1,540 00 $1,584 O0 $1,440 00
METAL, BOTH BEARINGS
B2. ADD MOTOR HEATERS N/C -0- -0-
TO Tom Shaw, Purchasing Agent
FROM Jim Thune, Manager, Electric Production
DATE December 8, 1992
RE Bid 1441, 800 HP 3-Phase Induction Motor
SUMMARY'
Concerning the above referenced bid, the Electric Production D~vlsion accepts
proposal from Shermco Purchase is recommended based on low qualified bid
DETAILS'
1 Bids were received from three vendors for the supply of one(l), 800 H P
3-phase induction motor, quotations as follows
Motor T~C Total
Shermco $41,627 O0 $1,540 O0 $43,167 O0
Eastern Electrtc 42,417 35 1,440 O0 43,857 35
Southwest Electrtc 43,193 O0 1,584 O0 44,777 O0
Shermco provided low quote for the required supply at $43,167 O0
HISTORY
The forced draft fan drive for Unlt Five boller was originally prowded by two
Allls Chalmers 800 HP Induction motors The original design provtded adequate
servlce for the 3ntended use, However, when the Spencer Statlon began cycling
operation ~n the mid 1980's, motor failures became prevalent The Allls Chalmers
motors dtd not provtde reltable service under the numerous motor start conditions
experienced by the operation Nulttpte failures led to investigation of
alternative drtve configurations s~nce mountlng repalr costs were exceeding cost
of a new motor
In 1987, a replacement motor from Toshiba Corporation was purchased and
subsequently installed to the 5-2 drive position The Toshiba drive has provided
acceptable service taking all fan starts The remaining Allls Chalmers motor in
the 5-1 position has not taken fan starts yet still failed once in 1991 Repair
costs for the Allis Chatmers motor exceeded $10,000 O0 The latest failure of
the Allis Chalmers motor was attributed to sl~p RPM due to a difference in
operating speed between the Toshiba and Allis Chatmers motor
Evaluation of the Toshiba drive has been favorable since ~nstallation No
Bid 1441
Page Two
failures have occurred despite receiving all fan starts, as previously stated
Repair costs for the Allls Chalmers will likely exceed the cost of a new Toshiba
replacement in 3-6 years
RECOMMENDATION.
Evaluation of the Toshiba over the past five years indicates the drive is
providing acceptable service in the cycling enwronment A replacement motor for
the remaining Allts Chalmers is warranted due to mounting repair expanse
Funding for the replacement motor was established in the 1993 CIP for Electric
Production, Item #93-0251-03 Estimated funding was budgeted at $45,000 O0
This recommendation is for funding to purchase the specified motor at low bid for
3nstallation during our Spring 1993 boiler inspection outage
i~ Thu~e, Manager, Electric Product3on
cc Jim Harder, Director, Electric Utilities
File LII A 6 a
XXVI
Requis3tion File
Attachment CIP Reference
PROJ T~TLE UNIT 5 FDF MOTOR REPLACEMENT
ESTIMATED COST $45 (x 1000) EVALUATION SCORE 80
GROUP ASSIGNMENT 2
DESCRIPTION Replace Umt 5-1 FDF Drive Current ~nsta[led Alhs Chalmers
Drive has failed and requires repair on a frequent bas~s Accumulated
star~s on the Alhs Chalmers Drive are damaging to Rotor Bars
Continued operation has resulted ~n Ioosemng and damage to stator
due to RPM sl~p
PURPOSE The Alhs Chalmers drive w~tl be replaced w~th a Toshiba
drive similar to Unit 5-2 The Tost~ba has provided aceptable service
Repair cost for the Alhs totals approx 10,000
At th~s t~me the Allis Drive would require approx 5-10 K m repair
every 2-3 years
COST
CALCULATION Estimate
FUNDING REQUIREMENTS CASH FLOWS/ENCUMBERANCES (In Dollars x 1000)
ENC EXP ENC EXP ENC EXP ENC EXP ENC EXP ENC EXP
1993 O N 45 D J F M 45
A M J J A S
1994 O N D J F M
A M J J A S
1995 O N D J F M
A M J J A S
ENCUMBERANCES CASH EXPENDITURE~
BOND REV AIC OTHER TOTAL BOND REV AIC OTHER TOTAL
TOTAL 1STYR $0 $45 $0 $0 $45 $0 $45 $0 $0 $45
TOTAL 2ND YR $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL 3RD YR $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
GRAND TOTAL $0 $45 $0 $0 $45 $0 $45 $0 $0 $45
ENCUMBERANCE DATES 11/93
PHASE DATE AMOUNT
General Purchase FY93 $45
Engmeenng Design
Inspectmn
Construction
Miscellaneous
ENCUMBERANCE TOTAL $45
COMMENTS,
3/20/92 8 21 Pg
DATE DECI~/IBER 15, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM' Lloyd V. Harrell, City Manager
SUBJECT' BID # 1446 - TREES CONTAINER GROWN
RECOMMENDATION: We recommend tins bid be awarded to the only responding
bidder, North Texas Nursery and Landscape at $16 00 per tree Estimated
expenditure is $32,000 for 2000 trees
SUMMARY: Tins Ind is for the purchase of approximately 2000 trees designated to
be given to citizens of Denton for participation in the "Tree Power Program" Tins
program was very successful last year we feel that the positive response from the
participants warrant a continuation of the program. The Tree Power Program is
intended to be a five year 12,000 tree program.
B~ds were sohmted from eight (8) prospective local vendors and only one response
was received The responding bidder is the same suppher as last year and the price
remains the same.
Coupons will be distributed to Utility Customers and these individuals w~ll present
the coupon to the designated supplier and receive a tree of their choice at no charge
be supp.lier w~li submit the coupon to the City of Denton and we in turn pay the
supplier for the tree
BACKGROUND: Tabulation sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Denton Municipal Utility and
the Citizens of Denton
FISCALIIMPACT: Funds for continuation of the Tree Power Program were approved
in the 1992-93 budget. Account number #610-080-0257-~83 balance is $99,979 14
City Manager
Approved.
Name Tom D. Shaw, C.P.M.
Title Purchasing Agent
agenda 319
BID # 1446
BID NAME TREES CONTAINER GROWN N TEXAS NURSERY
& LANDSCAPE
OPEN DATE DECEMBER 8~ 1992
# QUANTITY DESCRIPTION VENDOR
1 2000 TREES, CONTAINER GROWN AS $16 00
PER SPECIFICATIONS AND SPECIAL
TERMS AND CONDITIONS