1992-151ALLOOOiF
UROIN C NO, q&-15-1
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the city Council has provided in the city Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1414 1-6, 13-14, Brazos Contracting See attached
and 18-20 Exhibit A
1414 7-12 and Britton Building See attached
15-17 Maintenance Exhibit A
S CTI~. That by the acceptance and approval of the above
numbered items of the submitted bids, the city accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
S CTIO~. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the city Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SE TI__~. That this ordinance shall become effective imme-
diately upon its passage an~ ap~pr~l. ~
PASSED AND APPROVED this /~ day of , 1992.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
.... ~ LEGAL FORM:
APPROV~ AS TO
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: 9/15/92
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1414 -- JANITORIAL SERVICE
RECOMMENDATION: Council approve award of Bid #1414--Janitorial Service to
the low bidders meeting specifications as shown on the
attachment (Exhibit "A").
SUMMARY: This bid is for the annual janitorial service requirements for city
buildings excluding the recreation facilities (which are bid on a
separate cycle). This bid has the option to be renewed for an
additional one year period based upon the mutual agreement of both
parties. Window and carpet cleaning to be performed on an "as needed"
basis.
BACKGROUND: Exhibit "A"
Tabulation Sheet
Memorandum from Bruce Henington, Facilities Management
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Facilities Management
City Buildings as Tabulated
FISCAL IMPACT: Funding for this cleaning will be available in the '93 Fiscal Year
budget for Facilities Management and Fleet Services which is
estimated to be $73,259. The annual monthly cleaning charges
for the buildings totals $67,129. Assuming the carpets and
windows will be cleaned on the normal schedule, a saving of
$1576.00 per year will be generated in comparison to the same
services on last years contract.
,~speltfully,~//~ submitted:
~Lloyd V. H~
City Manager
Prepared by:
~lame: Mel~anie A. Harden
Title: Buyer
Name: Tom D. Shaw, CPM
Title: Purchasing Agent
agenda. 297
giT',/ 0;':' i:;':; ! :";I
1 92 SEP -I Pi,1 2:08
MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
MEMORANDUM
TO: Melanie Hardin, Purchas£n§
FROM: Bruce Henington, Superintendent of Facilities Management
DATE: August 31, 1992
SUBJECT: Janitorial Services Bid 1414
It is my recommendation, since we have ended up with only two
qualified bidders, that we take the lowest bid per law. The award
should look like the following:
BUILDING CONTRACTOR AMOUNT
city Hall Brazos Contracting $ 22,829
Police Building Brazos Contracting 16,814
city Annex Britton Building Maintenance 3,228
Traffic Control Britton Building Maintenance 2,160
Animal Control Britton Building Maintenance 4,548
Equipment Services Brazos Contracting 995
Purchasing Britton Building Maintenance 3,888
Service Center Brazos Contracting 12,667
Total $ 67,129
Please feel free to contact me, if you need further information.
~ruce Hening~onp
AJJ0004ED
817/566-8200 D/FW METRO 434-2529