1992-153ALL0001F
M0.
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health of the citizens of the city, or in case of unforeseen
damage to public property, machinery or equipment. The city Man-
ager has recommended to the city Council that it is necessary to
purchase goods or services due to such emergency conditions; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
26070 North Texas Cement $19,226.00
26724 Temple Inc. $18,900.00
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids.
SECTION III. That this ordinance shall become effective im-
mediately upon its passage and approval.
BOB~~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROV~ AS T~ LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: September 15, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER # 26070 - NORTH TEXAS CEbIENT
RECOMMENDATION: We recommend Purchase Order # 26070 to North Texas Cement
in the amount of $19,226.00 be approved and processed for payment.
SUltRY: This purchase order is for the emergency purchase of 325 tons of bulk
cement delivered to the Nottingham Street Reconstruction job site.
After excavation had begun it was determined that cement stabilization would be
required to properly prepare the base for Nottingham Street. Our current annual
contract for bulk cement is for silo delivery at $56.00 per ton and does not include
self propelled spreader trucks,
To keep the project on schedule and prevent a delay in reopening the street, bulk
cement was ordered from North Texas Cement for next day delivery in self propelled
spreader truck at $59.28 per ton. Cost over our bid price is $1066.00.
BACKGROUND: Purchase Order #26070 North Texas Cement, Memorandum from
Jerry Clark, City Engineer.
PROGRAMS ~ DEPARTMENTS OR GROUPS AFFECTED: Nottingham Street
ReconstrUction, Street Department and Citizens of Denton.
FISCAL IMPACT: This purchase will be funded from Street Construction Bonds
Account Number 443-020-STRT-8526-9105 current balance is $58,850.96.
~es~e~t ful~y~ubmitte~:
City Manager
Approved:
Name.' Tofh D. Shaw, C.P.M.
Title: Purchasing Agent
CITY of DENTON~ TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
MEMORANDUM
DATE: AUgust 25, 1992
TO: Tom Shaw, Purchasing Agent
FROM: Jerry Clark, city Engineer
James corbin, Street Superintendent
SUBJECT: Emergency Purchase Order
Nottingham Project
Davis Concrete received the 1992-93 bulk cement bid. The bid did
not specify the application process.
The Nottingham project required approximately 325 tons of bulk
cement. Davis Concrete only has the capability of applying the
cement with a single hose. This procedure has to be applied with
a spreader. Therefore, North Texas Concrete (Gifford Hill) will
provide the concrete in a very short period of time. This will
enabled us to keep the project on schedule.
Cl rk
Je~y~ ~_~ J~s Corbin
AEE0019D
817/566-8200 D/FW METRO 434-2529
DATE: SEPTEMBER 15, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: EMERGENCY PURCHASE ORDER #26724 - TEMPLE INC.
RECOMMENDATION: We recommend this emergency Purchase Order to Temple Inc.
in the amount of $18,900.00 be approved.
SUMbIARY: This purchase is for Warehouse emergency inventory replacement of
500MCM cable for use by the Electric Distribution Division. The cable is being
installed at Exposition Mills due to reconfiguration more cable was required. This
cable is on order from a previous bid but will not be delivered until early October.
BACKGROUND: Purchase Order #26724.
PROGR/LMS~ DEPARTMENTS OR GROUPS AFFECTED: Electric Warehouse
Inventory, Electric Distribution.
FISCAL IMPACT: Budgeted Funds for Working Capital Electric #710-043-0582-8708
fund balance is $1,764,522.23.
/~ey~submitted: City Manager
Prepared by:
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
266.agenda