1992-154ALLOOO1F
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR-
CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EF-
FECTIVE DATE.
WHEREAS, Section 252.022 of the Local Government Code provides
that procurement of items that are only available from one source,
including: items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment;
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the ma-
terials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the following purchases of materials, equip-
ment or supplies, as described in the "Purchase Orders" attached
hereto, are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
26073 American Management System $ 68,414.72
SECTION II. That the acceptance and approval of the above
items shall not constitute a contract between the city and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department.
SECTION III. That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION IV. That this ordinance shall become effective immedi-
ately upon its passage and approval.
BOB CASTLEBERRY, MA7 ~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPRO D AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: September 15, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER #260?3 - AMERICAN MANAGEMENT SYSTEM
RECOMMENDATION: We recommend Purchase Order #26073 to American Management
System in the amount of $68,414.72 be approved and processed for payment.
SUMMARY: This purchase order is for the annual maintenance fees for the LGFS
financial software. The time period covered is August 1, 1992 thru July 31, 1993.
This maintenance agreement includes new release updates, problem solving,
technical and user assistance. The LGFS Software is the financial software for the
City of Denton and is utilized in budget, accounts receivable, accounts payable,
accounting, purchasing and inventory control transactions.
This agreement is a renewal proprietary software maintenance and only available
from American Management System.
Proprietary Software protected by copyright or patent are exempt from the bid
process.
Data Processing Advisory Board recommends approval.
BACKGROUND: Purchase Order #26073 American Management System, Minutes for
Data Processing Advisory Meeting of 9-1-92 and Memorandum from Gary Collins,
Director of Information Services.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Information Services, users
of the LGFS Software.
FISCAL IMPACT: This annual renewal will be funded from 1991-92 budget funds;
account number 100-044-0080-8521 software maintenance. Current account balance
is $69,593.15.
Li~/spectfully submitted:
oyd V. Harre~
City Manager
Name: Toin D. Shaw, C.P.M.
Title: Purchasing Agent
19 2 $ P-2 Pll 3: 16
MINUTES OF
DATA PROCESSING ADVISORY BOARD
MEETING OF SEPTEMBER 1, 1992
MEMBERS PRESENT: Don Edwards, Rosa Lawton and Brian Scott
MEMBERS ABSENT: Jim Kuykendall, and Robert Minnis
OTHERS pRESENT: Gary Collins
Don Edwards made a motion the minutes from the June 11, 1992,
meeting be approved as written. Bryan Scott seconded the motion
and it passed unanimously.
Gary Collins discussed the annual renewal of software licenses with
American Management Systems for the financial package LGFS. Gary
Collins explained, this is the proprietary software of sole
support. Don Edwards made the motion that the City Council approve
the annual maintenance agreement.
There being no other business the meeting was adjourned.
CITY of DENTON, TEXAS 215 E. McKINNEY / DENTON, TEXAS 76201/ TELEPHONE (817) 566'8200
MEMORANDUM
To: Denise Harpool, Assistant Purchasing Agent
From: Gary A. Collins, Director of Information Services
Date: August 26, 1992
Subjeot: LGFS SOFTWARE MAINTENANCE
This Purchase Order is for renewal of propriatary software
maintenance and only available from American Management
Systems.
If you have any questions, please give me a call.
Gary'. Collins
Director of Information Services