1992-166~LLOOO1F
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the city has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the city Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1420 1 TECHLINE $ 3,804.00
1420 2,3 WESCO $16,490.00
1420 4 TEMPLE $13,550.00
SECTION I~. That by the acceptance and approval of the above
numbered items of the submitted bids, the city accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the city Manager or his desig-
nated representative is hereby authorized to execute the written
contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifica-
tions, standards, quantities and specified sums contained in the
Bid Proposal and related documents herein approved and accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the city Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this~/~ day of ~~ , 1992.
BOB CASTLEBERRY, MAY7 '
/
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPR~D AS IO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
Page 2
DATE: OCTOBER 6, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1420 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the low evaluated bidder
as follows:
ITEM I 150 KVA TECHLINE $ 3,804.00
ITEM 2 (2) 300 KVA WESCO $ 9,800.00
ITEM 3 500 KVA WESCO $ 6,690.00
ITEM 4 1500 KVA TEMPLE $13,550.00
SLrMM_AR¥: This bid is for the purchase of padmount transformers to be utilized in
the Water Reclamation Plant Expansion. Item 5 and 6 were approved at the previous
City Council Meeting.
BACKGROUND: Tabulation Sheet, Evaluation by Electric Engineering.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution, Water
Reclamation Utility Customers of the City of Denton.
FISCAL IMPACT: Revenue Bond Funds Acer #673-082-RB92-U102'9107 .balance
$33,844.00.
loy~Ctfully s~ub~uitted: j
City Manager . .
Prepared by:
Name: Demse' Harpool
Title: Senior Buyer
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
298.agenda
ITEM 1: LOSS/COST EVALUATION OF A 150KVA 277/480 PADMOUNT BID 142o
09-Sep-92
05:24 PM
MADE NL LL BID CALCULATED
BIDDER BY LO~,?,ES LOS-_~E$ COST COST DELIVERY_
CUMMINS PAUWELS 359 1389 $4~240.00 $20,584 98 DAYS
POLELINE PAUWELS 359 1389 $4 185.00 $20 398 84-98 DAYS
WESCO ABB 391 1236 $3~981.00 $19~321 63 DAYS
TEMPLE GE 335 1987 $4,900.00 $21,671 119 DAYS
PRIESTER COOPER 377 1246 $4,270.00 $20,325 120 DAYS
STUART SQURE D 486 2610 $7,540.00 $36,259 140 DAYS
VAN TRAN VAN TRAN 330 1420 $4,078.00 ~ $19,984 63 DAYS
SESCO i SESCO 376 1400 $4,495.00 $21,563 60-90 DAYS
LOW B D $18~791
ITEM 2: LOSS/COST EVALUATION OF A 300 KVA 277/480 PADMOUNT
MADE NL LL BID CALCULATED
BIDDER BY LO~_~Est LO,.%SES COST COST DELIVERY
CUMMINS PAUWELS 6,37 __~0__P $5,682.00 $28,834 98 DAYS
POLEL!NE PAUWI=L$ 637 2002 $5,549.00 $28,385 84-98 DAYS
TECHLINE HOVVARD 562 ~_r, Rp ~l~i00 $27,509 70-84 DAY,S
TEMPLE GE 530 2131 $6,007.00 $29,789 119 DAYS
PRIESTER COOPER 677 2327 $6,364.00 $28,995 120 DAYS
STUART SQURE D 738 4826 $10,460.00 $54,413 140 DAYS
VAN TP.~N VAN 'T'RAN 530 2626 $6,004.00 $31,026 63 DAYS
SESCO SESCO 600 2200 $5~818.00 $29,738 60-90 DAYS I
, LOW BID $26,54O
ITEM 3: LOSS/COST EVALUATION OF A 500 KVA 277/480 PADMOUNT
MADE NL LL BID CALCULA~f=U
BIDDER BY LO,_~_~E$ LO-~-~ r :.~ COST COST DELIVERY
CUMMINS PAUWELS 712 3543 $7,010.00 $38,590 98 DAYS
POLELINE PAUWELS 712 3543 $6,889.00 $38,181 84-98 DAYS
TECHLINE HOWARD 817 3804 $6 305.i00 $37 575 70-84 DAYS
TEMPLE GE 753 4079 $6~998.00 $40~458 119 DAYS
PRIESTER COOPER 911 3488 $6,903.00 $391082 120 DAYS
STUART SQURE D 1093 7452 $12,500.00 $71,490 140 DAYS
VAN TRAN VAN TRAN 810 .'~p.~ $7,510.00 $41,045 63 DAYS
SESCO SESCO 1300 5600 $8,100.00 $51,824 60-90 DAYS
LOW BID $67.395 DON A:~XFM~,,,BID1420 3
BID 1420
ITEM 4: LOSS/COST EVALUATION OF A 1500 KVA 4160 PADMOUNT 09-Sep-92
05:24 PM
MADE NL ~ LL BID CALCULATED
BIDDER BY LO~$E$ LOSSES COST COST DELIVERY
CUMMINS
POLELINE
TECHLINE
TNESCO ABB ~ 7600 $17540.00 $95,229 84 DAYS
PRIESTER COOPER 1948 9773' $15,609.00 $93,764 120 DAYS
STUART SQURE D 2062 11140 $18,600.00 $108,791 140 DAYS
VAN TRAN VAN TRAN 1600 8800 $17,730.00 $96,055 63 DAYS
SESCO SESCO 3200 12600 $19~756.00 $123,200 63-90 DAYS
LOW BID $83,851_
DON A:9(FMR\BiD1420 3