1992-191ALLOOO1F
ORDINANCE NO. ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the city Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS'
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1425 2,3,14,16,20,21,22 & 23 WESCO $ 8,750 50
4,5,7,9,10,12,13 & 15 WATSON ELECTRIC $16,854 25
6,8,17,18 & 19 DEALERS ELECTRIC $ 3,960 30
11 TEMPLE, INC $ 685.20
24 & 25 W.M DUSENBERRY $58,109.35
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or hls desig-
nated representative is hereby authorized to execute the written
contract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifica-
tions, standards, quantities and specified sums contained in the
Bid Proposal and related documents herein approved and accepted
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorlzes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That th~s ordinance shall become effective ~mme-
dlately upon its passage and approval.
PASSED AND APPROVED this ~ day of ~, 1992
BOB CASTLEBERRY, MAYy ~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
Page 2
0~000000000~00~00000000
DATE November 3, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V. Harrell, City Manager
SUBJECT BID #1425 --- WIRE, CABLE, CONDUIT, AND CONNECTIONS
RECOMMENDATION: We recommend this bid be awarded to the low bidders meeting
specification as follows
* Item I is still under evaluation
* Items 2,3,14,16,20,21,22, & 23 to Wesco in the total amount of $8,750 50
* Items 4,5,7,9,10,12,13, & 15 to Watson Electric in the total amount of
$16,854.25
* Items 6,8,17,18, & 19 to Dealers Electric in the total amount of $3,960.30
* Item 11 to Temple Inc in the total amount of $685 20
* Items 24 & 25 to W M Dusenberry in the total amount of $58,109 35
SUM~RY: Tins bid is for inventory replacement stock for the City of Denton
Warehouse. These materials are used by the Electric Distribution Department in
routine mmntenance of the Electric System The vendors who were lower in items 14,
14, 17, 18 bid items 12 through 23 all or none The lower vendors on items 24 & 25
did not meet specification
Sixteen responses were received from thxrty-one invitations mailed
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Warehouse Working Capital,
Electric D~strlbutlon, Utility Customers of the City of Denton
CITY COUNCIL REPORT
NOVEMBER 3, 1992
PAGE 2 OF 2
FISCAL IMPACT: Budgeted funds for Warehouse Working Capital - Electric account
#710-043-0589.-8708 balance $664,364 69
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
Title Sen~or Buyer
Approved'
Name Tom Shaw
Title Purchasing Agent
dd
307 DOC