1992-197ALL0001F
ORDINANCE NO. ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the city Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1425 1 Temple, Inc. $93,450.00
1427 Items
1 - 25 F.J. Business Forms $37 000.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such Items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted Items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the city Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents hereln approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the C~ty Council hereby
authorizes the expenditure of funds therefor in the amount and ~n
accordance with the approved blds or pursuant to a wrltten contract
made pursuant thereto as authorized herein.
SECTION V. That th~s ordlnance shall become effective imme-
diately upon Its passage and a~l ~
PASSED AND APPROVED this day of , 1992
BOB CASTLEBERRY, MAT~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ~
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
Page 2
DATE NOVEMBER 17, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V. Harrell, City Manager
SUBJECT' BID # 1425 - WIRE CABLE CONDUIT AND CONNECTIONS
(ITEM #1)
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder Temple
Inc at $4.45 per foot The estimated quantity of 21,000 feet will bring the total
expenditure to approximately $93,450 00
Items 2-25 have been awarded by previous Council action
SUltRY: This bid is for the purchase of 21,000 feet of high voltage under ground
electric cable 15,000 feet is for existing electrical distribution projects and 6,000
feet is for warehouse stock
BACKGROUND: Tabulation sheet (Bid Item #1).
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED. Warehouse stock, Electric
Dmtrlbu'tlon Division
FISCAL IMPACT: This purchase w~ll be lmtlally funded from warehouse worl~ng
Capital Funds Account #710-04S0-0582-8709 and then recharged to the appropriate
expenditure account as the cable is utilized.
C~pectfully submitted
Approved
Name: ~om D. Shaw~ C.P.M.
Title' Purehamng Agent
308 doc
BID # 1425
BID NAME Wire, Cable, Conduit Temple
& Connections
OPEN DATE October 13, 1992
# QUANTITY DESCRIPTION VENDOR
1 15000 Cable UG 500 MCM 15KV *
2 5000 Wire Copper #10 THHN STR ELK $0 065
3 5000 Wire Copper #10 THHN STR WHT $0 065
4 1000 Ware Copper 1/0 TNHN $0 581
5 6000 Wire Copper 500 MCM THHN $2 440
6 100 Elbow T-Housing $32 720
7 100 Cable Adapter 500 MCM T-Elbow $8 270
8 50 " " 600 amp 4/0 200 mil $8 270
9 100 T-Elbow Connector 500 MCM $9 360
10 65 Loadbreak Elbow #2 $17 940
11 12 Fuse S&C %65E $57 100
12 140 ICoupling PVC Sch 40 1" $0 140
13 150 ICoupling PVC Sch 40 2" $0 310
14 25 Elbow PVC Sch 40 4"x22 5 deg $5 110
15 40 Elbow PVC Sch 40 4"x90 deg $12 990
16 40 Elbow, PVC sch 40 2"x90 deg $4 620
17 40 Elbow PVC Sch 40 2 5"x90 deg $1 810
18 50 Elbow PVC Sch 40 l"xg0 deg $0 370
19 3000 Conduit PVC Sch 40 1"x90 deg $0 157
20 8000 Conduit PVC Sch 40 2"x20' $0.314
21 4000 Conduit PVC Sch 40 4"x20' $0 867
22 2000 Conduit PVC Sch 40 5"x20' $1 239
23 80 Conduit Plug PVC Sch 40 4" $0 890
24 25 IFiberglass Pole 35' $719 00
25 60 IFiberglass Pole 45' $872 00
DELIVERY~
· NOTE. Item i not awarded at this time
DATE NOVEMBER 17, 1992
CITY COUNCIL REPORT
TO. Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT' BID # 1427 - BROCHURES FOR PARKS & RECREATION
RECOMMENDATION Counml approve award of Bid #1427 - Brochures for Parks &
Recreation to the low bidder meeting spemficatlons, F J Business Forms, Denton,
Texas, for approximately $37,000.00
sUMMARY: Bid invitations for the production & sale of advertising w~thln the Parks
Department 92-93 Brochure Publication were mailed to fourteen (14) vendors Four
vendors responded, two of those were no bids Of the remmnmg two bidders, only
F J Business Forms met the Park Brochure specifications
The low bidder took several exceptions to the spemflcat~ons including
* Only one paper stock to be used throughout publication
* Only twelve of the 40 pages would be in 3 colors, 8 pages would be 2 colors,
20 pages would be black ink only
* Cut size of brochure smaller than specified
The alternates as proposed by the low bidder will be taken under consideration
during the bid specification development for the 93-94 brochure pubhcatlon
The brochure is specified as a 40 page, 3 times per year pubhcatlon at a cost of
$285 19 per thousand and the 80 lb glossy cover is an additional $85 04 per
thousand Circulation is approximately 33,350 issues each publication To maintain
the established production schedule, it is imperative that the bid award is not
delayed as the first steps in the production are typesetting and layout scheduled for
12-17-92
BACKGROUND. Tabulation Sheet & Memo from Rich Dlugas, Director of Parks and
Recreation
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED. Parks and Recreation
Department & Citizens of Denton.
FISCAL IMPACT- $27,041.00 was budgeted in the '93 Fiscal Year General Fund and
$10,000.00 in the Recreational Fund for this expenditure Some of the Recreation
Fund expense is offset by revenues generated from advertisements in brochure and
class fees
CITY COUNCIL REPORT
NOVEMBER 17, 1992
PAGE 2 OF 2
Lloyd V Harrell
City Manager
Prepared by.
Name ' la~n~e~arden
Title Buyer
Approved
~w', C P M.
Title Purchasing Agent
309 doc
BID # 1427
BID NAME BROCHURES FOR PARKS AND F.J. BUSINESS DENTON
RECREATION FORMS PUBLISHING
OPEN DATE 10-27-92 CO.
# QUANTITY DESCRIPTION VENDOR VENDOR
1. 100,050 PARK BROCHURE (40 pp) 285.19 m 47 51 m
2. ADD CITY FINANCIAL REPORT
8 pp (33,350 ea) 65 60 m 50 23 m
3 ADD ADD'L COST TO SUBSTITUTE
80 LB GLOSSY COVER 85 04 m NO BID
NO BID RESPONSES.'
TWU
MILLER BUSINESS SYSTEMS