1992-199ALL0001F
ORDINANCE NO. ~
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
llc calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health of the citizens of the city, or in case of unforeseen
damage to public property, machinery or equipment. The C~ty Man-
ager has recoI~nended to the City Council that it is necessary to
purchase goods or services due to such emergency conditions; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the c~tlzens, or to
preserve the property of the city, or to protect the public health
of the c~tizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
30390 Darr Equipment $12,708.23
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
1als, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids.
SECTION III. That this ordinance shall become effective
mediately upon its passage and approval.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPRO~VED A~TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
Page 2
DATE NOVEMBER 17, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V. Harrell, City Manager
SUBJECT PURCIL~SE ORDER #30390 - DARR EQUIPMENT
RECOMMENDATION: We recommend Purchase Order #30390 to Dart Equipment, in the
amount of $12,708 23 be approved for payment
SL~RY: Thru purchase order ~s for the emergency repairs to a 1985 model 973
Caterpillar Trackloader. The urnt m utilized by the Landfill D~vlslon and m a
primary piece of equipment in the "cover dirt" operation No back up unit ~s
available so repairs must be accomphshed in a minimal amount of t~me
The repairs to this unit included removal and reconditioning of the track drive
motors and rebuilding of the hydraulic system
Th~s particular piece of eqmpment had a purchase cost of $156,000.00 and has an
estimated replacement cost of approximately $180,000 00
BACKGROUND: Purchase Order #30390, Invoices
PROGI~AM~q, DEPARTMENTS OR GROUPS AFFECTED. Sohd Waste Landfill
Operations and Fleet Operations Diwslon
FISCAL IMPACT: 1992-93 budget funds for eqmpment maintenance 710-025-0580-
8710
~L ~o~/¢ ~submitted'
ydV ~
City Manager
Approved
Name Tom-]). Shaw, C P M.
Title Purchasing Agent
307
EOUIPMENT CO.
REMIT TO PO Box 843652 · Dallas, Texas 75284-3652 · 214/721-2000
~IT~ OF DENTON
'%TTN ACCOUNTS PAYAP, L~:
215 ~: HCKINNEY
DENTON TX 7~2J1
[~3~L7~ 10--1~--92~.51 1(2 [0 2[)0 ()0)712~
~' ~ / 9'~-6.~Z6 JuIN/ A S 113V.04 2278.08
li9T-8124 SHAPT S 10~. 72 108.72
' '~ 'I ' 0 , ,
1, J357].51 ,,~C'-.,UR'r"ACE.. H,- A~
, TOTAL MISt CHI,~ 5~b. Oz 179.07
q~G'4LflT O' TbFAL 9626.93
' t ITEMS NOT SHOWN
ARE BACK ORDERED AMOUNT ~
OR SEFORE 10TH OF MONTH FOLLOWING DATE OF
ANY~ ACCOUNT NOT PAID BY END OF MONTH
DATE OF PURCHASE WILL BE PAST DUE AND A
REMITTANCE COPY
UIPMENT CO
REMIT~TO~,,,'PO"B°x" 843652 · Dallas, Texas, r 75284-3652 · 214/721-2000
I'~,iClT¥[OF D~NTON
TT~A~COUNT S PAYABLE
DENTON TX 75201
i.51 10 lO ~)0 000712-2 DJ 17 0-
~2 H~ORAULIC OR[Vt~ qOTOR
~ TOTAL LABOR SE6. 01
5FG4LNT O1 TO[AL
Z~ ' ~ . ~,'
-97099 0 " LOCKI NUT S~ 5'80 11.60
~,~',~ 213G- 971 ~ S~AT S 7~.27 152.5~ ~,~
J~M-879~ RACE ~ 57.25 11~.50
~n~n , E $ 70.77 70.77
' * ABLE ~ ' ~ ' PAY THIS ......
, NON .ETUR. ~ AMOUNT ~ ~
~EMS NOT 8H~N ~
ARE BAGK ORDERED AMOUNT
DA~ OF PURCH~E ~LL BE PAST DUE AND A
WI~ BE ADDED
~ REMITTANCE COPY
ID/ RR
IEOUIPMENT CO.
REMIT TO PO Box 843652 · Dallas, Texas 75284-3652 · 214/721-2000
~:N.D~TO* ~ ~ SHiP TO
ITY~ OF DENTON
~TTN~ ACCOUNTS PAYABL~ "~
MCK[NNEY
iN TX 76201
, TOTAL PARIS
~,, SEGMENT 06 TOIAL ~ 168.75,
~1, ~, ~,,~ ~._
TOTAL
S_GH~IT 07 rurAL
~h' ~ ~TOTAL LABOR
ARE BACK ORDERED AMOUNT
r CREDITED ~
' OUR TERMS
BEFORE lOTH OF MONTH FOLLOWING DATE OF
ANY ACCOUNT NOT PAID BY END OF MONTH
DATE ~OF PURCHASE WILL BE PAST DUE AND A
. BE ADDED
REMITTANCE COPY
TO PO Box 843652 · Dallas, Texas 75284-3652 · 214/721-2000
OF DENTON
~CCOUNTS PAYABL(
MCK[NNEY
TX 76201
~ ]0-1~-92~51 10 Ilo ~b0 OOOll.!2 0Jl1735
MISSING SP~O:K~T SEGMENT HOUNTING
*~TING..~AROWAR[ BROKE OR DAHAGFO
, l~ TdTAL LABOR
S
97
I
'NON RETURNABLE
OUR TERMS
BEFORE lOTH OF MONTH FOLLOWING DATE OF
~UNT NOT PAID BY END OF ~ONTH
OF PURO~E WILL BE PAST DUE AND A
]E ADDED
' REMITTANCE COPY
EOUIPMENT CO.
REMIT TO PO Box 843652 · Dallas, Texas 75284-3652 · 214/721-2000
¢ ~ SHIP TO
ATTN ACCOUNTS PAYABLL
,ZID EI HCKINNEY
DENTON TX 7~uJ
HYDE ~LIC HOSEIL[NES
DAMAGED RZPP~R LINES
~,L-],5 5 ~ CAP SCREW
150~, CAP SCKcW
~1~ HOSE A N 70.~5 70,25
~16~ CLIP S
?65~ CLAMP S 1
~9~ WASHER S
~-~075 WASHER S
~G-8876 TU~E A S 111. ~b 111.86
~G )885 TU~E A N 122.7~ 122.7~
I T~TAL PARTS
TOTAL LABOR
~ m SEGMENT gL [()TAL 510.66
B?79~ GASKFT $ '1.25 1.25
~6~ S~AL S 3 .01 1.01
1~ TOTAL PARTS JL ~. OZ 2.26
S~bMLNT OZ TOTAL 80.26
PROg,KET SEGME 4T
ITEMS NOT SHOWN
, ARE BACK ORDEREDCREDITED AMOUNT ~ ~ ~
OUR TF~e
o. ~o.~ ~o~. o~ ~o.~. ~o~ow,.~ ~,~ o~
~, ~ REMITTANCE COPY
EOUIPMENT CO.
REMIT TO, PO Box 843652 · Dallas, Texas 75284-3652 · 214/721-2000
801_~ l0 ~'+ ~ SHIP TO
~TTN'~ ACCOUNTS PAYASL~
DENTON TX 762~1
~~ ~)'T9~92~51 10 LO ~0 0J07122 DJl17t5 I 10-27-92
~O-Zd2~ SEAL 0 R S .SV I.l~
BEFORE lOTH OF MONTH FOLLOWING DATE OF
ANY ,ACCOUNT NOT PAID BY END OF MONTH
DATE OF PURCHASE WILL BE PAST DUE AND A
~ REMITTANCE COPY