1992-118ALLOOO1F
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR-
CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EF-
FECTIVE DATE.
WHEREAS, Section 252.022 of the Local Government Code provides
that procurement of items that are only available from one source,
including: items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment;
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the ma-
terials; need not be submitted to competitive bids; and
WHEREAS, the city Council wishes to procure one or more of the
items mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the following purchases of materials, equip-
ment or supplies, as described in the "Purchase Orders" attached
hereto, are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
25661 Motorola Communications $35,950
SECTION II. That the acceptance and approval of the above
items shall not constitute a contract between the city and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department.
SECTION III. That the city Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION IV. That this ordinance shall become effective immedi-
ately upon its passage and approval.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ~
APPROVED AS TO LEGAL FO~:
DEB~ A. D~YOVITCH, CITY ATTORNEY
Page 2
DATE: 7/21/92
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER #~.5661 -- MOTOROLA COMMUNICATIONS
RECOMMENDATION: Councilapprove P.O. 25661 toMotorola Communications in the amount
of $35,950.00 as presented.
S~RY: This is a sole source acquisition of a telephone interconnect terminal with
related equipment and software. This equipment must be compatible with the
existing Motorola 800 mhz radio system.
This interconnect will provide for three telephone lines to be added to our existing
radio system providing expanded cellular telephone capabilities. As indicated in the
attached memo, considerable savings will be generated by utilizing this system in lieu
of rented cellular phone service. Current cellular phone users will be encouraged
to switch to the new system. Other interested parties are UNT Police, TWU Police,
City of Denton Building Operations and Utility Water/Sewer Field Services.
Patent restrictions and software copyrights make this a high-tech sole source
purchase and exempt from the bid process.
BACKGROUND: Purchase Order 25661, Quotation from Motorola, Memorandum dated
1/22/92
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Utility Department Communications
Division, Current & Future Users of Cellular Phones
FISCAL IMPACT: Funds for this purchase will come from 1991-92 budget funds account
#610-080-0254-9227 Capital Improv~ements Radio EquiPment. Current~,..balance of
$57,696.94.
~~~~spect ully mitted:
Lloyd V. Harrell
City Manager
Approved:
Name: Tom D. Sh~'w
Title: Purchasing Agent
agenda.290
2. 5 ~-3016A CO~T~ 3~0,00 91,600.00
3, 1 ~1161A ~LCO L~I~ ~1,~67.00 G1,767,00
4. i ~-nBq~u ~BL~ t 103.00 103.00
5. I flO~E/HZG~BC~ 900.00
~ COS~ 841,1~0.00
6. I ~057A O~. g~ ~14,350,00~
1301 E, Algonquin Rd., 8oh~umburg, Ii. 60196
CCITY of DENTON MUNICIPAL UTILITIES / 9O -A Texas Street / Denton, TX 76201
TO: R.E. Nelson, Executive Director of Utilities
FROM: Don Byrd, Foreman-Electric Communications
DATE: January 22, 1992
SUBJECT: 800MHZ Telephone Interconnect
This proposal will provide THREE telephone lines on the 8005IHZ
radio system. An additional THREE, (total 6), lines can be added
for $2,700.00. The city Communications Division does not provide
maintenance and repair of cellular phones, but will provide these
services for telephone interconnect subscribers. There are
numerous cellular phones in use that could be retired after
installation of the proposed system. Due to free air time
between 8 p.m. and 7 a.m., it is very difficult to access the
cellular system. The proposed system would provide several
options not available with cellular phones. It would also
eliminate the need for radios in places where telephones are
located. This wold alleviate the City from purchasin~ additional
cellular phones and payin~ monthly rates.
The Cellular phone industry standard char~es are:
Monthly charge $35.00
Prime time per minute $ 0.38
Free air time 8 p.m. to 7 a.m.
The followin9 is an estimate of savings per month to those
presently usin9 cellular phones.
Cellular User 800MHZ User Diff.
Monthly Charge $35 00 $0200 $35.00
Prime time ~min. $ 0 38 $0.15 $ 0.23
8 p.m. to 7 a.m. $ 0 00 $0.00 $ 0.00
10 Minutes @Prime $ 3 80 $1.50 $37.30
20 Minutes @Prime $ 7 60 $3.00 $39.60
30 Minutes @Prime $11 40 $4.50 $41.90
60 Minutes @Prime $22 80 $9.00 $48.80
Don Byrd~oreman-Electric Communications
DB:pl
cc: Jim Harder, Director of Electric Utilities
Ray D. Wells, Superintendent
Electric Metering/Communications/Substations
01222154.WP