1992-110ALL0001F
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and city ordinances; and
WHEREAS, the city Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the city Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1367 ALL COMPULAN CENTER $ 18,666.00
1377 1 JAGOE PUBLIC $ 20.50 Per Ton
1377 2 SUNMOUNT $ 22.50 " "
1377 3 SOUTHERN ASPHALT $ .3744 Per Gallon
1377 4 KOCH MATERIALS $ .535 " "
1377 5 ELF ASPHALT $ .6232 " "
1377 6 KOCH MATERIALS $ .535 " "
1377 8 KOCH MATERIALS $ .636 " "
1377 9 KOCH MATERIALS $ .635 " "
1377 10 VULCAN MATERIALS $ 19.33 Per Ton
1377 11 VULCAN MATERIALS $ 19.33 " "
1378 ALL DALWORTH QUIKSET $ 23,920.00
1379 1 STUART IRBY $ 19,180.00
1379 2,3 CUMMINS $108,900.00
1380 1 GIFFORD-HILL $ 4.19 Per Bag
1380 2,3 GIFFORD-HILL $ 56.00 Per Ton
1380 4v5 F & G TRUCKING $ 9.58 " ~'
6
1380 4A F & G TRUCKING $ 9.48 " "
1380 7 F & G TRUCKING $ 7.68 " "
1380 8 CHEMLINE $ 64.71 Per Hundredweight
1380 9 CHEMLINE $ 70.71 " "
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the city accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance, ap-
proval, and awarding of the bids, the City Manager or his designa-
ted representative is hereby authorized to execute the written con-
tract which shall be attached hereto; provided that the written
contract is in accordance with the terms, conditions, specifica-
tions, standards, quantities and specified sums contained in the
Bid Proposal and related documents herein approved and accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage an~ a~l.~~
PASSED AND APPROVED this -/~-day of , 1992.
ATTEST: BOB CASTLEBERRY, I'~A7 ~
JENNIFER WALTERS, CITY SECRETARY
DEBRA~/A. DRA¥OVITCH, CITY ATTORNEY
DATE: JULY 7, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1367 - PC COMPONENT PARTS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder,
CompuLan Center in the amount of $18,666.00.
S~RY: This bid is for the purchase of component parts necessary for the
assembly of eleven (11) personal computers. The assembly and maintenance will be
done by the Electric Department, Communications and Electronics Division.
The Data Processing Advisory Board recommends approval.
To maintain compatibility with the components our recommendation is based upon an
all or none evaluation.
BACKGROUND: Tabulation sheet, Memo dated June 4, 1992 to Data Processing
Advisory Board, Minutes of Data Processing Advisory Board.
PROGRAMS ~ DEPARTMENTS OR GROUPS AFFECTED: Electric Utility
Communications and Electronics Division and PC users in the City operation.
FISCAL IMPACT: Funds to purchase these component parts will come from 1991-92
budget funds from the individual division acquiring a PC.
LloS~ectfully submitted:
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
TS/ih
272.DOC
CITY of DENTON MUNICIPAL UTILITIES / 901-A Texas Street / Denton, TX 76201
MEMORANDUM
TO= Data Processing Advisory Board
FROM~ ~Chuck Pierce, Communications & Electronics
Ray D. Wells, Superintendent,
Electric Metering/Communications & Electronics/Substations
DATEs June 4, 1992
SUBJECT~ BID No. 1367~ PC COMPONENTS/PARTS
=================================================================
On March 26, 1992, the City of Denton opened Bid No. 1345, for 11
personal computers of various configurations. Bid respondents were
IBM, KCR Corporation, Zeos International, University Computer Stores,
Gateway 2000, Dell Computers, Basic Computer, and the City of Denton
Communications & Electronics.
At that time the City of Denton Communications & Electronics Division
demonstrated that the they could build and maintain these computers
in-house, providing a cost savings of more than $45,000 over IBM on
the cost of equipment alone. In-house maintenance of these computers
would also save on e~pensive maintenance agreements.
On May 28, 1992, the City of Denton opened bids (Bid No. 1367) for the
components necessary to build these PC's. At this time we anticipate
the cost of components for the 11 personal computers requested to be
approximately $18,666, allowing for variances in optional
configurations per each user.
We respectfully request approval by the Data Processing Board for
submission of Bid No. 1367, and accompanying purchase order for City
Council approval.
CP:pl
06042194.WP
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ITY of DENTON MUNICIPAL UTILITIES / 901 *A Texas Street / Denton, TX 76201
MEMORANDUM
TO~ Denise Harpool, Sr. Buyer
Purchasing
FROM~ Ray D. Wells, Superintendent
Electric Metering/Communications & Electronics/Substations
DATE= June 12, 1992
SUBJECT= DATA PROCESSING EOARD APPROVAL, BID NO. 1367.
On June 11, 1992, this degartment apgeared before the Data Processing
Advisory Board, with request for approval to 9resent Bid No. 1367 to
the City Council. After thorough discussion, the D.P. Advisory Board
unanimously apgroved our request.
This department now requests that Bid No. 1367 be placed on the City
Council Agenda Item on June 23, 1992, for their consideration for
approval. Attached is the documentation presented to the D.P.
Advisory Board.
RDW:pkl
cc: R. E. Nelson, Executive Director Utilities
Jim Harder, Director Electric Utilities
06122197.WP
DATE: JULY 7, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1377 - ASPHALT, EMULSION, ROAD MATERIALS
RECOMMENDATION: We recommend this bid be awarded to the low bidders as
follows:
1. Hot Mix Delivered Jagoe Public 20.50 ton
2. Cold Mix Delivered Sunmount 22.50 ton
3. AC10 Liquid Asphalt Southern Asphalt .3744 gl
4. CRS-2 Asphalt Emulsion Koch Materials .535 gl
5. MRS-2 Asphalt Emulsion Elf Asphalt .6232 gl
6. MS-2 Asphalt Emulsion Koch Materials .535 gl
7. Asphalt Prime NO BID RECEIVED ........
8. AEP Prime Koch Materials .635 gl
9. Hot Water Dilution Koch Materials .635 gl
10. PB-4 Precoated Aggregate Vulcan Materials 19.33 ton
11. PB-5 Precoated Aggregate Vulcan Materials 19.33 ton
SUMMARY: This bid is for asphalt emulsion materials and precoated aggregate for
use by the Street Department. These materials will be used for maintenance and
special projects.
Eight responses were received in reply to twelve bids mailed.
BACKGROUND: Tabulation sheet, Memorandum from Jerry Clark.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Street Department
FISCAL IMPACT: Funds for this purchase will be taken from budgeted funds for
Street Maintenance Materials.
CITY COUNCIL REPORT
JULY 7, 1992
PAGE 2 OF 2
/'~espeetful~y.submitte~l:
City Manager
Prepared by:
Title: Senior Buyer
Approved:
Name: Tom-D. Shaw, C.P.M.
Title: Purchasing Agent
286.BID
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CITYofDENTON, TEXAS MUNICIPALBUILDING / 215E. McKINNEY / DENTON, TEXAS76201
MEMORANDUM
DATE: June 29, 1992
TO: Denise Harpool, Senior Buyer
FROM: Jerry Clark, Director of Engineering & Transportation
SUBJECT: Bid #1377 - Asphalt Emulsion and Road Materials
The department has evaluated the bids received on June 11, 1992.
We find the prices to be acceptable. Please award the contract to
the low bidder meeting specs for each item.
AEEOO16B
817/566-8200 D/FW METRO 434-2529
DATE: July 7, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1378 -- PRECAST MANHOLES
RECOMMENDATION: We recommend this bid be awarded to the low bidder, Dalworth
Quikset, in the total amount of $23,920.00.
SUMMARY: This bid is for eight manholes to be used by the Electric Distribution
Department in servicing the Exposition Mills Outlet Mall.
Two bid responses were received in reply to two notices mailed.
BACKGROUND: Tabulation sheet, Memorandum from Don McLaughlin
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution, Utility
Customers of the City of Denton
FISCAL IMPACT: Funds for this purchase will be taken from Electric Distribution
Revenue account #612-080-RB90-9220.
~Lloyd V. ~/~es~ectfullyf~ submitte.d:
City Manager
Prepared by: ~
Name: Demse HarpoolI
Title: Senior Buyer
Name: Tom D. Shaw
Title: Purchasing Agent
278.DOC
BID # 1378
BID D PRECAST MANHOLES BROOKS PRODUCTS DALWORTH
INC QUIKSET CO
OPEN DA JUNE 11, 1992
# ITEM DESCRIPTION VENDOR VENDOR
PRECAST MANHOLES $2,990.00 $2,580.00
(8 EACH)
DELIVERY 21 DAYS 16 DAYS
ITY of DENTON MUNICIPAL UTILITIES/90~-A Te×a~ Street/Denton, TX 76201
TO: Denise Harpool, Senior Buyer
FRO~: Donald L. McLaughlin, Distribution Engineerin§
Administrator
DATE: June 17, 1992
SUBJECT: BID #1378
Award bid #1378 to low bidder Dalworth Concrete Products.
Dalworth's bid was $2,580 per manhole. The total cost of the eight
manholes will be $23,920. These manholes will be installed at
Exposition Mills.
The accountin9 number to charge is 612-080-RB90-C045-9220-2E03.
cc:R. E. Nelson, Executive Director of Utilities
Jim Harder, Director of Electric Utilities
DATE: July 7, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1379 -- CABLE 4/0 CONCENTRIC & 500 COMPACT COPPER
RECOMMENDATION: We recommend this bid be awarded to the low bidders meeting
specifications for each item. Item 1 to Stuart Irby in the total amount of $19,180.00
and items 2 and 3 to Cummins in the total amount of $108,900.00.
SUMMARY: This bid is for underground cable used by the Electric Distribution
Department throughout the City of Denton's system. These bid items are to
replenish warehouse inventory. Cable offered by vendors other than Kerite, for
items 2 & 3, did not meet our specifications for lifetime warranty and construction of
the semi-conducting shield.
Sixteen responses were received in reply to thirty bids mailed.
BACKGROUND: Tabulation Sheet and memorandum from Don McLaughlin
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution
Department and utility customers
FISCAL IMPACT: Funds for this purchase will be taken from Warehouse Working
Capital for Electric account #710-043-0582-8708.
Ll.e sP e ct ful]y~sub mit t e~:
Oyd V.
City Manager !
Name: Denise HarpoB1
Title: Senior Buyer
Name: Tom D: Shaw
Title: Purchasing Agent
283.DOC
ITY of DENTON CWAL UTIIITIES/ 0 -A Texas Street/Denton, TX 76201
TO: Denise Harpool, Senior Buyer
FROM: Donald L. McLaughlin, Distribution Engineering
Administrator
DATE~ June 26, 1992
SUBJECT: BID #1379
=================================================================
Award the 14,000 feet of 220 mil 4/0 concentric to Stuart Irby, iow
bidder. Stuart Irby's bid was for Reynolds, at $1.37/ft., for a
total cost of $19,180. Delivery was quoted for 63 days.
Award the 10,000 feet of 500 KC MIL compact power cable and 6,000
feet of 250 KC MIL compact power cable to Cummins, for Kerite. The
bid for 500 power cable was $7.95/ft, for a total cost of $79,500.
Delivery was quoted as 12 to 14 weeks. The bid for 250 power cable
was $4.90/ft, for a total cost of $29,400. Delivery was quoted as
12 to 14 weeks. Kerite was the only manufacturer to met
specifications. The 500 and 250 cable are for projects such as
Exposition Mills and South Locust underground conversion. The
previous cable specification was changed because of problems with
stripping the cable for terminations. The other consideration is
the importance of the circuits where this cable will be used.
I called Greenville and the University of Texas for references.
Both places have used Kerite cable, and said that the cable provide
the long-life and trouble free operations needed for reliable
electric service.
A spreadsheet of Bid #1379 is attached.
06262391
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Kerite Cable References
1. City of Bryan, Bobby Singleterry, (409) 361~3767
Bryan is a new user of Kerite. They now have one 600 amp
circuit installed in an industrial park. They have had
problems with the drain wires on Unishield. Currently, they
use cable with a 1/3 concentric. They also have 2,100 feet in
stock for replacement of substation getaway circuits. He
believed the cable stripped about the same as the rest. He
said that soap and water worked better than cable cleaner to
prepare cable for termination.
2. City of Greenville, David McCulla, (903) 457-3145
Kerite was the sole cable source up to two years ago. The
specification was rewritten at the direction of their Public
Utility Board. Approved manufacturers are Kerite, Okonite,
and Hendrex. A life-time warranty is a requirement of the
specification. They are very pleased with Kerite's past
performance.
3. University of Texas, Homer Ward, (512) 471-62
The University of Texas has 8 to 9 years experience with
Kerite. They have used Kerite cable for a remote campus
research center. The University considers the loads critical.
They extensively researched the cable before purchase.
University representatives called several utilities in the
Northeast who gave good reports on the cable. SDlicing and
terminating the cable was easy and forqiving.
4. E1 Paso Electric, Max Ludwig, (915) 543-4048
In 1984, they installed 2000 KC MIL Kerite cable in a static
VAR System. In 1988, they began using Kerite in critical
distribution circuits. Theyconsider splicing to be extremely
easy.
06262391
DATE: July 7, 1992
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1380 -- CEMENT, LIME, & AGGREGATE
RECOMMENDATION: We recommendthisbid beawardedtothelow bidderforeach
item asfollows:
1. Portland Cement (94#bg) Gifford-Hill $ 4 19 ea
2. Bulk Portland Cement Gifford-Hill $ 56 00 ton
3. Type I Bulk Cement Gifford-Hill $ 56 00 ton
4. 3/4 #4 Washed Rock F & G Trucking $ 9 58 ton
4A. 3/4 Class A Rock F & G Trucking $ 9 48 ton
5. 1 1/2" Rock F & G Trucking $ 9 58 ton
6. 4" 8" Rip Rap F & G Trucking $ 9 58 ton
7. Flex Base F & G Trucking $ 7 68 ton
8. Type A Hydrated Lime Chemlime $ 64 71 cwt
9. Type B Hydrated Lime Chemlime $ 70 71 cwt
SUMMARY: This bid is for cement, lime, and aggregate to be used by the Street
Department, Electric Distribution, and Water & Sewer Field Services. These
materials will be used for various City projects and for routine maintenance.
TXI withdrew their bid which made Gilford-Hill the low bidder for item one.
Eight responses were received in reply to thirteen bids mailed.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Street Department and other
Field Service Departments.
FISCAL IMPACT: Funds for this purchase will be taken from 1992 budgeted funds
for each using departments.
CITY COUNCIL REPORT
JULY 7, 1992
PAGE 2 OF 2
Llespectfully submitted:
oyd V. Harrg/l
City Manager
Prepared by:
Name: Denise Harpool /
Title: Senior Buyer
Approved:
Name: Tom D 7- Shaw
Title: Purchasing Agent
284. DOC
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