1992-091ALL0001F
OHDIN CE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the city Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER ~Q VENDOR AMOUNT
1359 1,2,3 Techline $30,492 00
1359 4 Priester Supply $20,550 00
1359 5 Sesco $13,410 00
1362 i Naylor Supply $21,119 00
1362 2 Metro Ford $18,995 00
1363 ALL J V Smith & Associates SEE EXHIBIT B
1364 1,8A Harcros SEE EXHIBIT A
1364 2 American Int'l SEE EXHIBIT A
1364 3A,6 DPC Ind SEE EXHIBIT A
1364 4 Scholls Corp SEE EXHIBIT A
1364 5 Delta Dist SEE EXHIBIT A
1364 7 PVS Chemicals SEE EXHIBIT A
1364 9 Ammonia Services SEE EXHIBIT A
1264 10 FE3 Inc SEE EXHIBIT A
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accord&rice with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and a~al~
PASSED AND APPROVED this __day__of , 1992
BOB CASTLEBERRY, MAYOR/ ~
/
ATTEST
JENNIFER WALTERS, CITY SECRETARY
DEBRA A DRAYOVITCH, CITY ATTORNEY
DATE June 2, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1359 - TRANSFORMERS
RECOMMENDATION We recommend this bid be awarded to the low evaluated
bidders Item 1,2 & 3 to Techline in the total amount of $30,492 00, item 4 to
Priester Supply in the total amount of $20,550 00 and item 5 to Sesco in the total
amount of $13,410 00 overall total expenditure is $64,452 00
SUMMARY This bid is for the purchase of distribution transformers for maintenance
and new construction in the Electric Distribution System The quantatles hsted
include a certain amount to be utlhzed as inventory stock replacements
BACKGROUND Tabulation sheet, Memorandum and evaluation from Don McLaughhn
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Distribution, Utlhty
Customers of the City of Denton
FISCAL IMPACT Budgeted Funds for 92 account #612-080-RB90-C000-9222
_ctful.ly s~bj~ltted. J
City Manager
Prepared by
Name Demse Harpoo1
Title Senior Buyer '
Approved
Name TomD Shaw, C P M
Title Purchasing Agent
DH/jh
267 DOC
CITY of DENTON MUNICIPAL UTIL1TIF / o Street/Dentor ,TX 76201
M~ORANDU~
?0~ Denise Harpool, Senior Buyer, Purchasing Department
FROM~ Donald L McLaughlln, Electric Engineering Administrator
DATE~ May 12, 1992
SUBJECT, BID NO 1359
The award for Bid 1359 to iow b~dders is as follows
1 150 KVA three phase 120/208 Techl~ne, cost $3,455 each
transformers to maintain stock
2 750 KVA three phase 277/480 Techllne, cost $8,649 each
transformer to replace transformer change-out at FEMA
3 300 KVA three phase 277/480 Techl~ne, cost $4,568 each
transformers to maintain stock
4 50 KVA 120/240 conventional single phase Prlester Supply, cost
$685 each, transformer to replace PCB contammnated
transformers removed from the electric system
5 25 KVA 120/240 conventional single phase SESCO, cost $447 each
transformer to replace PCB contaminated transformers removed
from the electric system
Sally Beauty Supply is building a new computer center requlrmng a
300 KVA 277/480 pad mounted transformer Change the quantity from
one to two on the 300 KVA
Evaluatzon spreadsheet ms attached
05122377 ~
Attachment
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DATE June 2, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1362 - TRUCK MOUNTED SEWER CLEANER
RECOMMENDATION We recommend tl~s bid be awarded to the lowest bidder for
each item
Item 1 Sewer Cleaner to Naylor Supply at $21,119 00
Item 2 Truck Cab/Chassis to Metro Ford at $18,995 00
TOTAL AWARD $40,114 00
SUMMARY This bid is for the purchase of a truck mounted sewer cleamng unit for
the Water & Sewer Field Service Division The unit contains a 600 gallon water tank,
high pressure pump and 500' of high pressure flusl~ng hose
This unit will replace a 1986 model flushing truck approved for replacement during
the 1991-92 budget proeess The 1986 unit has a total of $34,757 80 hfetlme
maintenance expenditures and $2,755 00 year to date maintenance cost
The lower price offered by Naylor Supply (their Bid #2) is an alternate and did not
meet requirements for pump size and pressure
BACKGROUND Tabulation Sheet
PROGRAMS' DEPARTMENTS OR GROUPS AFFECTED Water & Sewer Field Service
Division and Motorpool Operations
FISCAL ~MPACT Tills unit will be funded by a combination of 1991-92 budget funds
and Motorpool Fleet Replacement funds
1991-92 Budget Account # 620-082-0471-9104 $7,168 00
Motorpool Account # 720-004-0020-8707 $32,946 00
$40,114 00
LI~VdV Harrel~
City Manager
Approved
TS/Ih
269 DOC
DATE June 2, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1363 - COLLECTION SERVICES
RECOMMENDATION We recommend this bid be awarded to the lowest bidder J V
Smith and Associates at the bid rate of 18% of recovery only Subject to Terms and
Conditions of the above referenced bid
SUMMARY This bid is for a contractual agreement to provide Collection Services
to collect dehnquent utility, ambulance and miscellaneous accounts for the City of
Denton The agreement will run through July 1, 1993 The cost to the City is 18%
of recovered funds only The references for J V Smith and Associates have been
contacted and all were very satisfied with efforts, response, and recovery rate
BACKGROUND Tabulation sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Treasury Division of Finance
Department
FISCAL ~MPACT This contract is self sustalmng The cost is 18% of the recovered
amount There are no up front expenditures on the part of the City of Denton
Resp~fu~ted
L~~d ~ Harrel~
City Manager
Approved
Name TomD Shaw, C P M
Title Purchasing Department
TS/ih
268 DOC
BID % 1363
J V SMITH
BID NAME COLLECTION SERVICE & ASSOC
OPEN 5-5-92
# ITEM DESCRIPTION VENDOR
1 SERVICE FEE BASED UPON 18%
RECOVERY ONLY
BID # 1363
J V SMITH BOB LANDRY
BID NAME COLLECTION SERVICE & ASSOC COLLECTION
EXPRESS
OPEN 5-5-92
# ITEM DESCRIPTION VENDOR VENDOR
i SERVICE FEE EASED UPON 18% 27%
RECOVERY ONLY
DATE June 2, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1364 - WATER TRF~,TMENT CHEMICALS
RECOMMENDATION Council approve award of Bid #1364 - Water Treatment
Chemicals to the low bidders meeting specifications as shown on Exl~blt A This bid
is for a one year period with an option for renewals if both parties are in agreement
Annual estimated purchases for all items combined are approximately $390,000 00
S~RY This bid is for the price comparison of water treatment chemicals used
in water production, wastewater treatment, and electric production applications
BACKGROUND Tabulation sheet
PROGRAMS ~ DEPARTMENTS OR GROUPS AFFECTED Water Production, Wastewater
Treatment, and Electric Production
FISCAL IMPACT Purchases made for these chemicals by the using departments will
be charged against budgeted funds available in their chemical accounts
City Manager
Prepared by
Title Buyer
Approved
Name TomD Shaw, C P M
Title Purchasing Agent
MH/]h
266 DOC
EXHIBIT A
BID %1364 -- WATER TREATMENT CHEMICALS
ITEM VENDOR COST
1 LIQUID CHLORINE HARCROS 14/#
2 SODIUM HEXAMETAPHOSPHATE AMERICAN INT'L 5524/#
3A SODIUM SILICOFLUORIDE DPC IND 2796/#
4 SULFURIC ACID SCHOLLE CORP 63 00/TON
5 TETRAPOTASSIUM PYROPHOSPHATE DELTA DIST 794/#
6 LIQUID CAUSTIC SODA DPC IND 335 26/TON
7 LIQUID CAUSTIC SODA RAYON GRADE PVS CHEMICALS 18/#
8A POTASSIUM PERMANGANATE HARCROS ! 36/#
9 ANHYDROUS AMMONIA AMMONIA SERVICES 17/#
10 LIQUID FERRIC SULFATE FE3 INC 89 00/TON
11 SODIUM HYPOCHLORITE -NOT AWARDING-