1992-083ALLOOOiF
ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS TNEREFOREt AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
1357 1-14 ADT SECURITY SYSTEMS $30,928 00
STATE CONTRACT MCI TELECOMMUNICATIONS To be deter-
cordance
with E~hlblt
"A" attacb_~
hereto
~ That by the acceptance and approval of the above
numbered items of the submitted bids, the Clty accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained ~n the Bid Invitations, Bid
Proposals, and related documents
~ That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
lfications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted
~ECTION IV That by the acceptance and approval of the above
2numbered items of the submitted bids, the city Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein
S~CTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this /9~--day of -/~['~ ,
1992
JENNIFER WALTERS, CITY SECRETARY
APPROVE~AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
DATE MAY 19, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1357 - SECURITY AND FIRE ALARM SYSTEM
RECOMMENDATION We recommend this bid be awarded to the lowest bidder, ADT
Security Systems m the amount of $30,928 00 for items 2,3,4,7,9 and 12 All other
items will be rejected at this time
SUMMARY This bid is for the equipment and labor to install burglar alarm and hre
alarm systems Burglar and Fire Alarm Systems will be installed at the Mumclpal
Building and the Senior Center Complex Burglar Alarms only will be installed at the
North Lakes Recreation Center and Tennis Center
Access to the Municipal Building after hours will be by key card only The printer
listed as item 4 will record all activity
BACKGROUND Tabulation sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Building Operations,
Employees using the specified bmldmgs and Citizens of Denton
FISCAL IMPACT Funds for the acquisition were included in the Certificate of
Obligation sale for building renovation previously approval by council Account
#445-032-BLDG-9210-9130
,J~sp~~brmtted
C~ty Manager
Name Tom D Shaw,C P M
Title Purchasing Agent
TS/Ih
265 DOC
BID # 1357
BID NAME SECURITY & FIRE A & A ADT SECURITY
ALARM SYSTEMS ALARM CO SYSTEMS
OPEN APRIL 23, 1992
# I ITEM DESCRIPTION VENDOR VENDOR
I I CITY HALL-SURGULAR ALARM
I 1 EACH $21,228 00 $11,868 00
iAI CODE SUB ZONING
i EACH $463 O0 $0 00
2 ITEM #1 W/12 AUDIO GLASS
DETECTORS
1 EACH $23,647 00 $14,593 00
3 FIRE ALARM SYSTEM
i EACH $20,496 00 $7,962 00
4 PRINTER
1 EACH $397 00 $955 00
5 CIVIC CTR-BURGLAR ALARM
1 EACH $3,298 00 $5,988 00
6 MONTHLY MONITOR
12 MONTH $20 00 $17 25
7 NORTH LAKES-BURGLAR ALARM
1 EACH $2,410 00 $2,110 O0
8 MONTHLY MONITOR
12 MONTH $20 00 $17 25
9 SENIOR CTR - BURGLAR &
FIRE ALARM
i EACH $6,596 00 $3,988 O0
10I MONTHLY MONITOR
I 12 MONTH $52 00 $21 25
11I OPTION - GLASS BREAKAGE
I DETECTOR
I 1 EACH $6,714 00 $175 00
121 TENNIS COURTS - EURGma
[ 1 EACH $1,027 00 $1,320 00
13I MONTHLY MONITOR
I 12 MONTH $20 00 $17 25
14[ OPTION - GLASS BREAKAGE
I DETECTOR
[ 1 EACH $1,167 O0 $350 O0
~,~/~"~ ~'- NON-AUTOMATED EXHIBIT "A"
y-y~J~, ~ OPEN MARKET PURCHASE ORDER
show THESE NO8 ON AU.
"~CE (IN (~IINTUPLICAI~) 10 AGENCY BELOW
~)URCRASIHG & GEHEltAL SE~tVXCES
CO~I~SSIOH (Y, ATEI~IAL HAHAGEI~IqT) ~C-ON f~ 303-1-1739-N
PO BOX 13047 CAPITOL STATIOH
AUSTIN, TX 78711
ACCT # 07-09 TE~ ~ou~q~sd~ YF.~IO0#
~ES~NAT~N O; GOODS ~ DIF~RENT ;~OM 48OV8 o~qou 0e~u~ ou VID # 1-13-274-5892-002
~ ~ m HCI T~ECO~ZCATZONS
701 B~S S~ 600
AUSTIN, ~ 78701
91.~-78 Iw, scmtmm~ mmmTv I uarr I UmTPmC~ '
(FF~NSION
600000
l+ LOHG D~S~CE T~E?HO~E SERVICE PER ~VE~TZS~ 2 ~ 00~$1,200,000
SPECIFICATIONS.
NOTE THIS P~C~SE O~ER ZS ~I~ IN DOL~
~O~ B~ U~N T~ EST~T~ ~ OF USAGE
TO ~ECT A~ USAGE ~OUGHO~ T~ T~ OF T~
CO~ HO~. ~N NO ~ S~L OBLIGATIONS
AGAINST ~ P~C~E O~ER ~CE~ $1.200.000 ~
IN A~GATE. ~ ~ O~ Y~ FOR T~ P~OSE OF
~IS ~QUZ~. 'r~ ~ P~IOD ZS CONSZD~
TO BEGIN AT ~ E~IVE DATE OF ~ P~C~E O~
~I~ OF CO.ACT
g~ JO~ C. ~SG~VE -
PHONE (512) 495-6812
F~ ~ (512) ~95-6854
FOB DESTINATION CASH OISCOUNT __ ~ DAYS
----~ ~~~~m~~ AS SPECIFIED
PURC~I~