1992-062ALLOOOiF
ORDIN CE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the city has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the city Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the city Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER ~Q VENDOR AMOUNT
1344 ALL DR PEPPER BOTTLING OF TEXAS $13,800 00
~ That by the acceptance and approval of the above
numbered items of the submitted bids, the city accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
~ That should the city and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the city Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
lfications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted
~ That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PA~SED AND APPROVED this .~.;~taay of~ ~, 1992
BOB CASTLEBERRY, MA/OR
/
ATTEST
JENNIFER WALTERS, CITY SECRETARY
DEBRA A DRAYOVITCH, CITY ATTORNEY
DATE APRIL 21, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the C~ty Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID # 1344 - SOFT DRINKS
RECOMMENDATION We recommend tins Ind be awarded to the lowest over all Indder
Dr Pepper Botthng of Texas for each ~tem as bsted below
1 12 oz Can D~n~ at $5 75/case
2 P~e Mix Camsters at $8 50/each
3 Post Mix CRmstera at $27 01/each
Estimated Rnnual expenditure m $13,800 00 All Inds subnntted were based upon all
or none awards
SUMMARY This bid is for the Rnnual contract to supply soft d~nk~ and chspensmg
equipment for the Parks and Recreatmn fac~htms The eqmpment ~s supphed at no
charge and ~s located at the Mummpal Pool, North l~kes and Denm Recreahon
Centers, C~we Center and Senior C~t~zens Center Also mcinded are the portable
concesmon type chspensers
Thru ~s a one year contract w~th the ophon to renew for a second year
Cups will be purchases from another source at appro~unately $25 80 per case
BACKGROUND Tabulation sheet
PROGRAMS ~ DEPARTMENTS OR GROUPS AFFECTED Parks and Recreation and the
C~t~zens that utilize these famhtiea
FISCAL IIMPACT D~nks will be ordered as needed and charged to budget account
#261-031-0062-R001-8112 The funds will be returned as revenue when sales are
made
f~~ted ~ ~
Lloyd V Harrel~
City Manager
Approved
Name TomD Shaw, C P M
T~tle Purchasing Agent
258 DOC
TS/Ih
BID # 1344
BID NAME COLD DRINKS DR PEPPER COCA-COLA PEPSI
OPEN MARCH 10, 1992
# ITEM DESCRIPTION VENDOR VENDOR VENDOR
i 12 OZ CAN DRINKS (30,000) 5 75/cs 6 55/cs 6 00/cs
2 PRE-MIX CANISTER (150) 8 50 8 00 8 70
3 POST-MIX CANISTER (150) 27 01 29 29 27 25
4 CUPS 12 OZ (2500 PER) 30 41 30 40 50 24 50
5 POST-MIX VENDING UNIT N/C N/C -0-
IN MOBILE TRAILER (1)
6 RENTAL ON VENDING MACHINE -0- -0- -0-
7 RENTAL OF BILL CHANGERS -0- -0- -0-