1992-043ALLOO01F
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the city has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provlded in the Clty Budget for
the appropriatIon of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
blds for materlals, equipment, supplies, or services, shown in the
"B~d Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such ~tems
BID ITEM
NUMBER NO VENDOR A~OUNT
1302 ALL PHYSIO-CONTROL CORP $ 24,662 25
1333 ALL BROOKS PRODUCTS $ 15,200 00
1336 ALL ARROW INDUSTRIES $124,800 00
1337 1,3,4-7 TEMPLE $ 36,268 25
1337 2 PRIESTER $ 9,205 00
1337 8,9 CUMMINS $ 4,515 00
1339 ALL KAWASAKI OF IRVING $ 14,564 00
1340 ALL ARENDALE FORD $120,460 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
design&ted representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
lfications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids, the city Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED th s/7?--.A.'day of--'-~, 1992
ATTEST BOB CASTLEBERRY, MAY~
JENNIFER WALTERS, CITY SECRETARY
DEBRA A DRAYOVITCH, CITY ATTORNEY
DATE MARCH 17, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1302 - ECG MONITOR/DEFIBRILLATORS
RECObIMENDATION We recommend tins bid be awarded to the lowest bid meeting
specification Physio-Control Corporation Arhngton in the amount of $8220 75 per
umt Total award for three (3) umts is $24,662 25
SUMMARY This bid is for the purchase of three Electrocardiogram
Momtor/Dfflbmllators for use by the Fire Department EMS Dlwslon These units will
be assigned to the fronthne ambulances The Life Pak 10 replaces the current Life
Pak 5 units now in use The Life Pak 5 units will be reassigned to a back up role on
paramedic engines
The lower pmced unit offered by areas such as (1) number of batteries necessary to
properly power the unit, (2) charger operating on both llOV and 12V currents, (3)
no momentary ECG freeze control They would also not be compatible w~th existing
equipment battery packs, charger etc
BACKGROUND Tabulation sheet, Memorandum from James Thompson, Assmtant Fire
Chief
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Fire Department EMS Division
FISCAL IMPACT These umts will be funded from Certificate of Obligation (CO's)
sold for the purpose of purchasing caplta_~ equipment and vehicle
,~spect fully, s~bmltted ~,
City Manager
Approved
Title Purchasing Agent
246 DOC
TO Denise Harpool, AssIstant Purchasing Agent
FROM James R Thomason, Assistant Fire Chief
DATEI November 22, 1991
SUBJECTI ECG MONITOR/DEFIBRILLATOR BID
I recommend purchasing the Physlo Control Llfe-Pak 10 battery
support systems from Physio Control Physio Control is not the
lower bid but it does comply to all aspects of our bid
specifications
The Matrix bid was deficient in that they could not meet our
specifications in at least four areas
If yo~ ha~cerning th~s purchase, please contact me
DATE MARCH 17, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID # 1333 - PRECAST MANHOLES
RECOMMENDATION We recommend this bid be awarded to the lowest hidder,
Brooks Products, ~n the total amount of $15,200 00
SUM~RY This bid is for five (5) precast concrete manholes, to be used by the
Electmc D~stmbut~on Dlvmlon m the conversion of Locust & Mulberry Streets from
overhead to underground
BACKGROUND Tabulation sheet, Memorandum from George Pool
PROGRAMS' DEPARTMENTS OR GROUPS AFFECTED Electric Dlstmbut~on
Dlvm~on, Electric Utility Customers in that area
FISCAL IMPACT Budgeted Funds for 90-91 account # 610-080-0252-C069-9220
fully submitted
Harrell
C~ty Manager
Prepared by
Name Denise Harpo[pl
T~tle Semor Buyer
Approved
Name TomD Shaw, C P M
Title Purchasing Agent
244 DOC
1 PP. ESCAST CONCRETE MANHOLE $3 200 00 $3 223 00
WITH (2) 3~ OPENIN~
1 PUl L ' /
TY of DENTON MUNICIPAL UTILITIES/901 A Texas Street / Denton TX 76201
MEMORANDUM
TO Denise Harpool, Senior Buyer
FROM George Pool, Electrical Engineer Associate I
DATE March 23, 1992
SUBJECT BID #1333, PRECASTMANHOLE
=================================================================
The Electrical Engineering Department recommends that th~s bid be
awarded to the iow b~dder from Brooks Products for $15,200
These manholes w~ll be for the Overhead to Underground Conversion
Project on Locust St and Mulberry St
If I can be of further assistance please contact me at 7124
George Pool, Electrical Engineer AssocIate I
GP pl
cc 31m Harder~ Director Electric Utilities
Don McLaughlin~ Electric Engineer Administrator
03122353 WP
DATE March 17, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1336 - REFUSE BAGS 30 GALLON
RECOMMENDATION We recommend tlns bid be awarded to the lowest bidder Arrow
Industries at the price of 2 08 per roll Estimated annual expenditure $124,800
based upon 60,000 roils
SU~RY This bid is for the annual supply of 30 gallon refuse bags They will
be ordered as needed for replacement of warehouse stock Currently we sell bags
to City of Denton Solid Waste Department, Citizens of Denton, City of Krum, City of
Sanger, Krum ISD, Denton County, Denton County MHMR, and other entities In the
area
BACKGEOUND Tabulatlon sheet
PROGRAMS~ DEPARTMENT OR GROUPS AFFECTED Residential Solid Waste,
Warehouse Inventory and Citizens of Denton
FISCAL IMPACT This contract will be funded from Working Capital funds for
Warehou'se Inventory Purchases and recharged to budget accounts as needed
Lloyd V Harrell
City Manager
Approved
Nam~ TomD Shaw, C P M
T~tle Purchasing Agent
1336 DOC
BID # 1336
DATE MARCH 17, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1337 - STREETLIGHT HEADS
RECOMMENDATION We recommend this bid be awarded to the low bidder for each
item
VENDOR QTY UNIT PRICE TOTAL PRICE
1 Streetlight Temple 175 $43 14 $7,549 50
2 Streetlight Priester 175 $52 60 $9,205 00
3 Streethght Temple 175 $43 14 $7,549 50
4 Streetlight Temple 25 $76 92 $1,923 00
5 Streetlight Temple 175 $78 73 $13,777 75
6 Streethght Temple 10 $90 20 $902 00
7 Streethght Temple 50 $91 33 $4,566 50
8 Lamps Cumrmns 250 $12 90 $3,225 00
9 Lamps Cumnuns 100 $12 90 $1,290 00
S~RY Thru bid m for the replacement of warehouse stock for streetbght heads,
which will be used by the Electric Distribution Division
BACKGROUND Tabulation sheet
PROGRAMS' DEPARTMENTS OR GROUPS AFFECTED Warehouse working capital,
Electric Distribution
FISCAL IMPACT Budgeted working capital #710-043-0582-8708
~lLl:d V Harr/ell~
City Manager
Prepared by
Title Senior Buyer
Name TorriD' Shaw, C P M
Title Purchasing Agent
242 DOC
036 doc
BID # 1337
BID # 1337
DATE March 17, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1339 POLICE MOTORCYCLES
RECOMMENDATION We recommend thts bid be awarded to the lowest bidder meeting
specification Kawasal~ of Irving in the amount of $7282 00 each Total bid award is
$14,564 00
SUbIMARY Tlus bid is for the purchase of two specially equipped motorcycles
designed for Police use The umts will be assigned to a special branch of the Traffic
Enforcement section of the Police Department
Additional estimated expenditure w~ll be required for mobil radios $3000 00 and radar
unit $1100 00 per unit bringing the packaged cost to approximately $22,800 for both
units fully equipped and operation
BACKGROUND Tabulation Sheet
PROGRAMS' DEPARTMENTS OR GROUPS AFFECTED Traffic enforcements, Police
Department
FISCAL ~MPACT Funds for this expenditure will come from Certificates of Obligation
sold for equipment acquisitions The total number of pohce sedans approved for
replacement will be reduced by two units and the funds utilized to purchase the
motorcycles Thts trade off will result in a savings of approximately $1292 00
C~ty Manager
Name TomD Shaw, C P M
Title Purchasing Agent
1337 DOC
S~D # ~3~ I
(EACH) (F.~ACH) (EACH) (EACH)
DATE MARCH 17, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1340 - POLICE SEDANS
RECOMMENDATION We recommend this bid be awarded to the lowest bidder, Ted
Aredale Ford in the amount of $12,046 00 per unit Total award for 10 units
$120,460 00
SUMMARY This bid is for the purchase of ten (10) sedans specially equipped for
Police patrol activities They will be motorpool replacements for ten (10) older
"pool" cars The units being replaced are 1986, 1987 and 1988 model automobiles
with avel~age mileage of over 60,000 miles and average maintenance cost of $6750 per
unit Sixty thousand road miles on a pohce cruiser is equivalent to over 100,000
miles on a normal use velucle
The new units will be assigned to specific officers and their current vehicles will be
assigned to the patrol "pool"
The ten (10) units being replaced will be reviewed for possible reassignment to
lighter duty Those units not reassigned will be sold at public auction
BACKGROUND Tabulation sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Motor Pool Fleet Operations
and Police Department
FISCAL IMPACT These velucles will be funded from Certificates of Obligation sold
for the Purpose of vehicle and equipment capital expenditures
pe~lly~u rmtte
City Manager
Ap~proved
Name TomD Shaw, C P M
Title Purchasing Agent
245 DOC
036 doe
BID # 1340
1 FOUR (4) DOOR SEDAN $12 249 00 $12 572 00 $12 700 00 $12 046 00 $12 138 00