1992-035ALL0001F
ORDINANCE NO ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and city ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTIONI That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached herto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
1324 1 Wesco $ 19,089 00
1324 2 Cummins $ 5,595 00
1324 3 Vantran $ 1,976 00
1325 i Fontaine Truck $ 3,287 00
1325 2 G & G Truck $ 2,607 00
1325 3 Fontalne Truck $ 2,257 00
1327 ALL Mahaney International $ 45,968 00
1330 1,3,4,6,8,11 Estes Exhibit A
1330 2,10,12,13 Justin Seed Exhibit A
1330 5,7 Lesco Exhibit A
1330 9 Deport Farm Supply Exhibit A
1332 1 Priester Supply $11,020 00
1332 2 Polellne $13,860 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
lfications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted
$~CTION IV That by the acceptance and approval of the above
numbered items of the submitted blds, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized hereln
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this,~~ day of ~~__, 1992
BOB CASTLEBERRY, MA7 ~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPRDVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
DATE MARCH 3, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FRO~4 Lloyd V Harrell, City Manager
SUBJECT BID #1324 - PADMOUNT TRANSFORMERS
RECQMMENDATION We recommend this bid be awarded to the low
evaluated bidder for each item as follows
Item i WESCO $19,089 00
Item 2 CUMMINS $ 5,595 00
Item 3 VANTRAN $ 1,976 00
SUMMARY This bid is for padmounted transformers to be used
in specific locations in the Electrical Distribution System
of the City of Denton This bid was evaluated by the
Electric Engineering Department using a load/loss equation
to determine the most cost effective transformer
BACKGROUND Tabulation sheet, Memorandum George Pool
PROGRAMS ~ DEPARTMENT OR GROUPS AFFECTED Electric
Distribution Division
F I SCAL IMPACT Budgeted Bond Funds acct
#612-080-RB90-CO63-9222
~e~lly submitted
Respect
Llo
City Manager
Prepared by
Name Denise Harpool [
Title Senior Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
240 DOC
ITY of DENTON MUNICIPAL UTILITIES / 90t ^ Texe8 street / Denton, TX 76201
MEMORANDUM
TO Denise Harpool, Purchasing Buyer
FROM ~eorge Pool, Electric Engineer Associate I
DATE February 24, 1992
SUBJ PADMOUNT TRANSFORMER PURCHASE BID NUMBER 1324
The Electrical Eng~neerlng department recommends that the b~d be
awarded to the following iow b~dders for the
- 2000 KVA transformer to Wesco for $19,089 00 dollars
- 300 KVA transformer to Cummins for $5,595 00 dollars
- 75 KVA transformer to Van Tran for $1,976 00 dollars
The loss/cost transformer evaluatlon calculation sheet has been
provided for reference
If you have any questions, please call me at 7124
JP th
02062342
cc R E Nelson, Executive Director of Ut~l~tles
J~m Harder, Director of Electrlc Utilities
Donald McLaughlln, Electric Engineer Administrator
f~le
LOSS/COST .....~,..-....-..EVALUATION OF A 2000KVA PADMOUNT 277/480V 3 PHASE TRANSFORMER
"'"'""~" .... MADE -' ~ ...... ~ .... ~ DELIVERY BID ~'ALCULAT
~BIDDER BY ~O~8ES LO~ ,,, 9~Z TIME, (WKSl GOST GOST~
SESCO SESCO -- $_~
POLEMNE PAUWELS $0
KEN FR FAYETVILLE
TECHLINE HOWARD 2187 13410 57 $16,56200 $120,9~
PRIESTER COOPER 2457 12608 535 14-16 $1781100 $122 961 9~7
GRAYBAR SQUARE D 2570 13908 5 75 $16,641 00 $124,8~
STUARTIRBY MGM 2570 13908 575 20-24 $16,99000 $126,073
TEMPLE GE 2423 12155 5 68 17-19 _ $19~_628 00 $_1~27,07~
VAN TRAN VAN TRAN 2650 9000 5 75 10 $26,026 00 $136,501
CUMMINS VAN TRAN 2650 9000 5 75 10 $26,550 00 ~$1_3~88 _272 90~
:VALUATION OF A 300KVA PADMOUNT. 208/12OV 3 PHASE TRANSFORMER
MADE [ NL ILL DELIVERY BiD ~TE~
BIDDER BY L0~e~-e L0~ '~Z.. TIME (WKS) O.O~T ..........GOST~__
KEN FR FAYETVILLE $0 00
GRAYBAR SQUARE D $0 ~0~0
CgMMINS . PAUWEL~ ..~721 2~64. 3~S 12-18 $,.~,595~00 832,80888_
POLELINE PAUWELS 572 2764 366 12-14 $~5,.683 00 $33,10632
VAN TRAN VAN TRAN 650 1800 3 9 10 $7,107 00 $34,2_28 36
WESCO ARB 522 2457 1 73 9 - 10 $6 633 00 $34 830 0~5
STUART IRBY 650 1800 3 9 10 $7,480 00 $35,489 10
PRIESTER COOPER 650 2314 3 45 13-15 $7 268 00 $36 91386
TECHLINE HOWARD 559 2679 2 $7,423 00 $38,_579 25
TEMPLE GE 605 1813 3 56 17-19 $9,719 00 $42,9~23 61
SESCO SESCO 720 3300 4 2 $10,450 00 $52 10212
'ALUATION OF A 75KVA PADMOUNT 240/12OV SINGLE PHASE TRANSFORMEF
· MADE NL LL~ DELIVERY BID 3ALCULA1
,BIDDER BY LO~6 LO~[~E~ %Z,. TIME (WK~8) COST, COST~
.... ...... , ............. $C
GE --
KEN FR FAYETVILLE $~0 00
$o OD
POLELINE PAUWEL$ Sc
TEMPLE GE $~_ 00
GRAYBAR SQUARE D
TECHLINE HOWARD $0 00
V. AN~RAN iVANTRAN t60 .40~} ,r t 6 t0 $1,976,00
CUMMINS VANTRAN 160 400 1 6 10 $2,01000 $9,12( 76_
STUART IRBY 160 400 1 6 10 ___$2 080 00 $9 36~:
PRIESTER COOPER 164 555 1 71 9 $2,10000 $10,09:
WESCO ABB 146 560 1 65 15-16 $3,14000 $1355,
SESCO SESCO 165 830 2 7 $2,951 00 $14 11t 55
DATE March 3, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1325 - DUMP AND UTILITY BODIES
RECOMMENDATION We recommend this bid be awarded to the
lowest bidder as indicated
Item 1) 1 Dump Body to Fontalne Truck at $3287 00 ea
Item 2) 2 Utility Bodies 1 ton to
G & G Truck at $2607 00 ea
Item 3) 1 Utility Body 3/4 ton to
Fontaine Truck at $2257 00 ea
TOTAL AWARD $10758 00
SUMMARY This bid is for the purchasing of four (4) truck
bodies to be mounted on truck cab/chassis approved by
Council at a previous meeting The dump body is for the
Street Department truck, the two utility bodies for 1 ton
trucks are for the Water/Sewer Field Services Division and
the one 3/4 ton truck body is for the Water Production Plant
vehicle
BACKGROUND Tabulation sheet
PROGRAMS~ DEPARTMENT OR GROUPS AFFECTED Motorpool and other
divisions listed above
FISCAL IMPACT These bodies will be purchased from 1991-92
budget funds for capital expenditures
1 Street Division 100-020-0033-9104 $3287 00
2 Water/Sewer Utility 620-081-0461-9104 $2607 00
3 Water/Sewer Utility 620-081-0462-9104 $2607 00
4 Water Production 620-081-0460-9104 $2257 00
Respeg~ully submitted
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
237 DOC
BID # 1325
BID NAME TRUCK BODIES G & G COMMERCIAL FONTAINE
(DUMP & UTILITY) TRUCK EQUIP BODY CORP TRUCK
EQUIPMENT
OPEN FEBRUARY 11, 1992
# ITEM DESCRIPTION VENDOR VENDOR VENDOR
1 1 CONTRACTOR DUMP BODY
FOR i TON CAB/CHASSIS N/B N/B $3,287 00
2 2 UTILITY BODY FOR I TON
CAB/CHASSIS $2,607 00 $3,483 00 $2,642 00
3 1 UTILITY BODY FOR 3/4
TON CAB/CHASSIS $2,487 00 $3,220 00 $2,257 00
DELIVERY 15-25 DAYS 10 DAYS 10 DAYS
DATE MARCH 3, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1327 - 12 CU YD DUMP TRUCK
RECOMMENDATION We recommend this bid be awarded to the
lowest bidder Mahaney International in the amount of
$45,968 00, with delivery in approximately 90 days
SUMMARY This bid is for the purchase of a 52000 Lb GVW
Truck cab/chassis with 12 cubic yard dump body This unit
is a motorpool replacement for a 1981 12 cubic yard dump
truck currently assigned to the Street Department The
existing unit has a past five year maxntenance cost of
$34,846 00 and an odometer reading of 85,275 Replacement
of this vehicle was approved during the budget process
The old unit will be reviewed for possible reconditioning and
assignment to another department with lighter duty
requirements
BACKGROUND Tabulation sheet
PROGRAMS ~ DEPARTMENT OR GROUPS AFFECTED Street
Construction and maintenance, Motorpool Operations
FIS,CAL IMPACT This purchase wall be funded from Cert~ficate
of Obligation Funds approved by council at an earlier date
and repaid by the Street Department over a 36 month time
period
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
238 DOC
DATE March 3, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1330 - FERTILIZERS AND HERBICIDES
RECOMMENDATION Council approve award of Bid #1330
Fertilizers and Herbicides to the low evaluated bidders at
the unit prices as shown on Exhibit A
SUMMARY This bid is for annual cost comparisons of
fertilizers and herbicides used by Parks & Recreation as
well as other as other departments for grounds maintenance
This bid is for one year, awarded at unit prices, with an
estimated annual expenditure of $18,000 00 Bid may be
renewed for an additional year as stated in the bid
specification
BACKGROUND Tabulation sheet, Exhibit A
PROGRAMS ~ DEPARTMENT OR GROUPS AFFECTED Parks and
Recreation
FISCAL IMPACT Purchases to be paid from budgeted funds in
account #8105 (Chemical Supplies)
City Manager
Prepared by
Title Buyer
Name Tom D Shaw, C P M
Title Purchasing Agent
MH/Jh
236 DOC
BID #1330 [ I I
FERTILIZERS & HERBICIDES ]VAN WATERS[ DEPORT IMASTER
OPENED 2-11-92
....................................
ITEMI QTY I DESCRIPTION
1 4 IOust (3# Jug) I $439 98 I N/B N/B
2 6 IRoundup (30 gal drum) 151,113 90 151,185 00 N/B
3 120 IMSMA (1 gal Jug) $17 38 $17 00 N/B
4 4 IRodeo (2 5 gal Jug) $236 25 N/B N/B
5 7 IImage (1 gal Jug) $170 00 $238 00 N/B
6 10 {Logic (10# bag) * $57 50 N/B
7 24 IOrthene (1# can) $9 47 $9 45 N/B
8 20 IMC96 (1 gal Jug) N/B N/B N/B
9 4 Dormant Oil (5 gal Jug) $19 70 $17 50 N/B
10 30 Surfactant (1 gal Jug) I** $12 05 $14 50 N/B
11 36 Nacatrol (1 qt Jug) I N/B N/B N/B
12 10 15-5-10 50%SCU FertilizerI N/B N/B N/B
13 10 15-5-10 87%SCU FertilizerI N/B N/B N/B
Delivery 15-10 days 10 days
Alt
2§#bag/S5#
25% @$7 44
BID #1330
FERTILIZERS & HERBICIDES HARPOOL
OPENED 2-11-92 FERTILIZER
ITEMI QTY I DESCRIPTION
I 4 IOust (39 Jug) N/B N/B N/B $426 62
2 6 IRoundup (30 gal drum) N/B 225 00 $1,220 00 $1,113 90
3 120 IMSMA (1 gal Jug) N/B N/B $16 15 $15 11
4 4 IRodeo (2 § gal Jug) N/B N/B N/B $236 25
5 7 [Image (1 gal Jug) N/B $205 O0 $168 00 $183 52
6 10 ILogic [10# bag) N/B $58 50 N/B $54 70
7 24 IOrthene (1# can) N/B N/B $9 29 $9 60
8 20 IMC96 (1 gal Jug) N/B N/B N/B $13 49
9 4 Dormant O11 (5 gal Jug) N/B N/B $35 75 $21 95
10 30 Surfactant (1 gal Jug) N/B $14 75 $12 15 $13 24
11 36 Nacatrol (1 qt Jug) N/B N/B N/B $6 19
12 10 15-5-10 50%SCU Fertilizer $235 00 N/B N/B N/B
13 10 15-5-10 87%SCU Fertilizer $265 00 N/B N/B N/B
Delivery 1 day 7 days 7-14 days 1-3 days
BID #133o I I I I I
FERTILIZERS & HERBICIDES I STERN- I RED I SPORTS I JUSTIN
OPENED 2-11-92 I CHEMTECHI RIVER I TURF I SEED
.................................... CORP ~SPECIALTIESI SUPPLY I I
ITEMI QTY ~ DESCRIPTION I I I I
.... I .....I ..................................................................
i 4 Ioust (3# Jug) N/S $435 00 N/B $470 50
2 6 IRoundup (30 gal drum) N/B $1,113 90 N/B $1,113 50
3 120 IMSMA (1 gal Jug) N/B N/B $20 60 $17 00
4 4 IRodeo (2 5 gal Jug) N/B $236 25 N/B $236 25
5 ? IImege (1 gal Jug) N/B $185 00 N/B $197 00
6 10 ILogic (10# bag) N/B $89 50 $56 50 $5? 45
7 24 IOr~hene (1# can) N/B N/B N/B $9 30
8 20 IMC96 (1 gel lug) $18 50 N/B N/E $14 25
9 4 Dormant O11 (5 gal Jug) N/B N/B N/B $32 80
10 30 Surfectant (1 gel Jug) N/B N/B $28 ?5 $4 35
11 36 Nacatrol (I qt Jug) N/B N/B N/S $6 50
12 10 15-5-10 50%SCU Fertlllzer~ N/B N/B N/B $184 00
13 10 15-5-10 87%SCU Fertllizer~ N/B N/B N/B $219 00
Delivery ? days 3-5 days 10 days 5 days
EXHIBIT "A"
Bad #1330
Fertilizers & Herbicides
Item Description Price Unit Vendor
1 Oust $426 62 3 lb Estes
2 Roundup $1,113 50 30 gal Justin Seed
3 MSMA $15 11 1 gal Estes
4 Rodeo $236 25 2 5 gal Estes
5 Image $168 00 1 gal Lesco
6 Logic $54 70 10 lb Estes
7 Orthene $9 29 1 lb Lesco
8 MC96 $13 49 1 gal Estes
9 Dormant Oll $17 50 5 gal Deport Farm Supply
10 Surfactant $4 35 1 gal Justin Seed
11 Nacatrol $6 19 1 qt Estes
FERTILIZER
12 15-5-10 50% SCU $184 00 1 ton Justin Seed
13 15-5-10 87% SCU $219 00 1 ton Justin Seed
DATE MARCH 3, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1332 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION We recommend this bid be awarded to the low
evaluated bidders for Item 1 to Priester Supply (Bid #1) in
the total amount of $11,020 00 and Item 2 to Poleline in the
total amount of $13,860 00
SUMMARY This bid is for conventional overhead distribution
transformers used throughout the City of Denton Electrical
Distribution System These will be stored for use as needed
to replace defective transformers
BACKGROUND Tabulation sheet, Memorandum from Glenn Fisher
2-20-92
PROGRAMSt DEPARTMENT OR GROUPS AFFECTED Electric
D~stribution Division
FISCAL IMPACT Budgeted funds for 1991-92 account
#611-008-0252-9222
C~ty Manager
Prepared by
Title Senior Buyer
Approved
Name Tom D~ Shaw, C P M
Title Purchasing Agent
239 DOC
~ITY of DENTON MUNICIPAL UTILITIES~ 901 A Texas Street / Denton TX 76201
MEMORANDUM
To Tom Shaw
From Glenn Fisher
Date February 20, 1991
Subject Bid No 1332, Overhead Distribution Transformers
Based upon the evaluated lifetime operating costs, the Electric
Engineering Staff recommends the acceptance of the following ~tems
in the above referenced bid
Item 1, (20) - 25 KVA transformers
Priester Supply, $551 00 each, Total Cost $11,020 00
Item 2, (20) - 50 KVA transformers
Polel~ne, $693 00 each, Total Cost $13,860 00
See the attached spreadsheet for the complete evaluation
R&M/1332 mem
cc Bob Nelson, Executive Director of Ut~.l~.tJ. es
Jim Harder, Director of Electric Utilities
m% Don McLaughlin, Electric Engineer~ng Administrator
CONVENTIONAL OVERHEAD DISTRIBUTION TRANSFORMERS
BID NO 1332
25 KVA
Dellvaty Bid Evaluated
Vendor Manufacturer (Weeks) NLL LL Price Cost
Pr~ester #1 Cooper 5 79 187 $551 00 $2 970 54
Polehne Kuhlman 6-8 66 255 $493 00 $3 003 63
Techilne 8-10 100 199 $522 00 $3 009 99
KBS Electrical Ermco 4 58 282 $497 00 $3 096 30
Temple #1 General Electric 14-16 61 274 $505 90 $3 105 55
Preferred Sales Central Moloney 4 63 250 $554 00 $3 176 48
Wesco Westinghouse 5 57 322 $494 00 $3 248 63
Cummins Umted 6-8 55 352 $490 00 $3 351 76
Sesco Sesco 4 68 432 $417 00 $3,492 46
Pr~ester #2 Cooper 5 75 514 $408 00 $3 832 81
Temple #2 Magnetic Electric 2-3 75 520 $426 10 $3 918 99
50 KVA
Deflvaty B~d Evaluated
Vendor Manu _f~_c_-t~_~rer (Weeks) NLL LL Prtce Cost
Polei~ne Kuhlman 6-8 123 414 $693 00 $4 579 48
Pr~ester #1 Cooper 5 112 478 $658 00 $4 681 98
Preferred Sales Central Moloney 4 114 406 $771 00 $4 772 30
Techhne 8-10 160 389 $751 00 $4 825 51
Temple #1 GeneralElectnc 12-14 108 422 $791 25 $4,88241
KBS Electrical Ermco 8 97 530 $706 00 $4 998 36
Cummins Un~ted 6-8 135 515 $710 00 $5 10770
Pnester #2 Cooper 5 149 605 $593 00 $5 145 50
Sesco Sesco 4 130 703 $618 O0 $5,559 12
Wesco Westinghouse 5 102 748 $610 O0 $5 602 90
Temple #2 Magnetic Electric 2-3 126 786 $696 89 $6 154 88
Evaluation Formula Evaluated Cost = Unit Cost * 3 38 + [NLL + (LL - NLL) * 0 5] * 8 332
R&M/1332 wk3 --