1992-018 ORDINANCE NO ~
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICHARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR-
CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EF-
FECTIVE DATE
WHEREAS, Section 252 022 of the Local Government Code provides
that procurement of items that are only available from one source,
including items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies, films,
manuscripts or books, electricity, gas, water and other utility
purchases, captive replacement parts or components for equipment,
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the ma-
terials, need not be submitted to competitive bids, and
WHEREAS, the city Council wishes to procure one or more of the
items mentioned in the above paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the following purchases of materials, equip-
ment or supplies, as described in the "Purchase Orders" attached
hereto, are hereby approved
PURCHASE
AMOUNT
21938 Trafflc Engineering &
Controls, Inc $54,156 00
~ That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department
SECTION III That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized
~ That this ordinance shall become effective immedi-
ately upon its passage and approval
PASSED AND APPROVED this th96~__ day of ~, 1992
~,~ ,~.~-. /
BOB CASTLEBE~Y, ~YO~ ~
ATTEST
JENNIFER WALTERS, CITY SECRETLY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
DATE January 21, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER #21938 - TRAFFIC ENGINEERING AND
CONTROLS INC
RECOMMENDATION We recommend this purchase order in the amount of
$54,156 00 to TEC be approved
SUMMARY This sole source purchase order is for 6 pieces of
model 1880 EL Closed Looped Traffic Controls at $5,798 00 each
and 3 model 1880 EL Closed Loop Traffic Controls at $6,456 00
each The prices vary depending upon programming and optional
items
The controller will be located at
1 US377/Carroll at Collins/77
2 Nottingham at US 380
3 McKinney at Mockingbird
4 Lindsey at US377
5 US377 at Acme St
6,7 Teasley Lane at I35E
8 I35E at Ave D
9 Shop spare for Emergency Backup
These controllers are single source and exempt from the bid
process due to software programming and patent rights as defined
by State Law TEC is the only distributor for Transyt Brand
Controllers No other controller is compatible with the City of
Denton Closed Loop System
BACKGROUND Purchase Order #21938 Traffic Engineering Controls,
Quote from TEC dated 1-5-92
PROGRAMS~ DEPARTMENT OR GROUPS AFFECTED Traffic Control
Division and Citizens of Denton
FISCAL IMPACT These controllers wall be funded from several
sources
5 from Street Bonds Funds
1 reimbursed by developer (Lindsey at 377)
3 from a combination of 1991-92 budget funds
CITY COUNCIL REPORT
JANUARY 21, 1992
PAGE 2 OF 2
Ha~rrell
City Manager
Name Tom D Shaw, C P M
Title Purchasing Agent
TS/ih
221 DOC
gOl- n TE~S B~EET ' Pi RC-H~E 0 RI~ ER DENTON, TX 18201
P O NUMBER I DATE/VENDOR NO DOCUMENT TYPE
T~A47~O~
VENDOR SHIPTO
TRAFFZ~ ENGZN~ZNG ~GNS~TANT
CK~A~HA CZTY~ ~K 73
ITEM ACCOUNT NUMBER UNIT8 NUMBER DEEORIPTION BID NO LINE AMOUN ~
0:1 441 020 STRT 8727 gzso TRANSYT 8 PHASE CONTROLLER
02 441 020 STRT 8727 9150 AND CABINET
03 441 020 STRT 8727 9~L50 0401 US 377/CARROLJ- AT CDL.LINS/77 5,?08400
04 100 020 00~2 8~336 040! SHOP SPARE EMEIqGERCl[ES 5,708400
05 ~ 020 STRT 0101 9:105 040:1 NDTTTNGH)et AT US 350 S,708400
06 100 02.0 00~2 8502 H(:KINNEY AT MOCKXNGS:1RD ~,tBSeO0
07 ~5 006 0050 9101 SAME AS ABOVE 2,000400
08 s. O0 020 0012 8502 0eD)* I. INOSEY AT H#Y 377 5'7(28400
00 410 020 HWDP 000:1 9:150 TRANSYT 8 PHA~ CONTRC]LI-ER
10 410 020 H~DP 0001 91S0 CONTRGLI. ER AND CABINET
:11 410 (320 Htdl)P 000:1 9:150 0402 TEASLEY ~ iI35E DIAMOND 12,912400
:12 410 020 HYDP 0001 9150 0401 1358 AT AVE D INT~CHARGE 6e45~400
~3 410 020 HIDP 000~ 9:150 CONTROLJ. ER
:14 4~0 020 Hr/DP 0001 9:150 0401 US 377 AT ACHE ST4 5,798,00
TOTAL FOR PeOe 54,54~e00
The City of Denton, Texas 18 tax exempt-House Bill No 20
ReferenQe P O Number on all BII.~ 8hlpmenta and Invoices
Shipments are F O B City of Denton, or aa Indicated By
Bind Involaee TO Direct Inquiries TO
City ef Denton, Aooounts Payable John J Marshall, C P M Purchasing Agent
215 E. MoKInney Bt, Denton, TX 78201 Tom D 8haw, ¢ P M Asst Purchasing Agent
(or ae Indloatecl on Purchase Order) 8171566-8311 D/FW Metro 287-0042
The City of Denton la an equal opportunity employer
TRAFFIC F'NGINE£RING ~ CONTROLS, p O Bc)x?393
Hu~',~rsvibU[ TX773427335
409/291 3110 FAx. 4Og/Z95 22~2
Tt~at~f ~ocf De n to u
& Transportatzon Dept
Attn Jerry Clark su~,~EC'r
Speczal Quote
~AX 817-382-4692 attentzon Ms Denzse Harpool
Purchaszng Dept
(6)1880EL Close~ Loop 8 phase complete ~/al! pluga~les and 12EL ,nztor
LCD at orzg~nal contract price of $5798 00 ea
****************************** PURCHASE at tnms PPICE
(3) 1880E~ Closed Loop 8 Phase (Dzamond) complete as above $6A~ 600ea
Th~s quote i~ at special priczng and the factory has znformed us that
there ~zll be a cost zncrease that wzll be referenced zn a qu ,te
that zs to be zssued for the aext 12 to 2~ months
Thzs new quote wzll be zssued later thzs week
Abo~e quotatzon Good for 30 Days or 02/05/92
800-395' 8723