1992-017 ORDINANCE NO ~
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health of the citizens of the city, or in case of unforeseen
damage to public property, machinery or equipment, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~CTION I That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
21468 J & S Equipment $10,395 03
~ That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids
~ That this ordinance shall become effective im-
mediately upon its passage and approval
BOB CASTLEBERRY, ~MAYO~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
DEBRA A DRAYOVITCH, CITY ATTORNEY
DATE January 21, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER #21468 - J & S EQUIPMENT
RECOMMENDATION We recommend Purchase Order #21468 to J & S
Equipment in the amount of $10,395 03 be approved
SUMMARY This purchase order is for the emergency repairs to a
piece of equipment critical to the proper operation of the Waste
Water Treatment Plant The machine is used to plow sludge into
the ground as a portion of the sludge disposal program
The unit is a Big A Sludge Tractor purchased in 1979 at a cost of
$49,777 00 Estimated replacement cost is approximately
$85,000 00 It is one of two similar units in our fleet
BACKGROUND Purchase Order #21468, Memorandum from Jack Jarvis,
Superintendent of Fleet Services
PROGRAMS~ DEPARTMENT OR GROUPS AFFECTED Fleet Services
Divisions and Waste Water Division
FISCAL IMPACT 1991-92 budget funds for equipment maintenance
620-082-0470-8342
Harrel~l~/
City Manager
Name Tom'D Shaw, C P M
Title Purchasing Agent
TS/ih
222 DOC
CITY of DENTON, TEJEA.~ MUNICIPAL BUILDING / 215 E McKINNEY / DENTON TEXAS76201
MEMORANDUM
TO Tom Shaw, Purchasing Agent
FROM Jack Jarvis, Fleet Superintendent
DATE December 10, 1991
SUBJECT I~4ERGENCY REPAIR OF UNIT 7067 BIC A SLUDGE APPLICATOR
PURCHASE ORDER NO 21468 ISSUED TO JS EQUPI4ENT SERVICE INC
Purchase order no 21468 was issued to JS Equipment Service, Inc for an
emergency engine repair on December 5, 1991
This purchase order was expedited due to the emergency of the situation
The Big A is critical to the operation of the Water Reclamation Plant It's
purpose is to move and distribute waste from the plant Down time could cause
a backlog making it difficult to keep the plant operating at the necessary
capacity
Our cost for this repair was $10,395 03 The funding for this repair is
budgeted in Water Reclamation account number 620-082-0470-8342
817/566 8200 D/FW METRO 434 2529