1992-015ALL0001F
ORDINANCE NO ~
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICESv PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FORAN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances, and
WHEREAS, the city Manager or a designated employee has reviewed
and recommended that the herein described proposals are the best
responsible proposals for the materlals, equipment, supplies or
services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" on file in the office of the City's Purchasing Agent
filed according to the number assigned thereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
1303 2 Andritz Ruthner $447,385 00
1308 1&2 Hudlburg Chevrolet $164,480 00
1313 i Hudiburg Chevrolet $ 30,975 00
1313 2 Metro Ford $ 49,495 00
1316 Ail Turblex, Inc $491,720 00
1322 Ail North Texas Nursery &
Landscape $16pertree
SECTION II That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submltted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
lfications, standards, quantities and specified sums contained in
the Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written con-
tract made pursuant thereto as authorized here~n
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this~ day of ~~=__, 1992
BOB CASTLEBERRY, MAYOR/ ~
/
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVE~ AS T~O LEGAL FORM
DEBI~A A DRAYOVITCH, CITY ATTORNEY
DATE January 21, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT~ BID #1303 - PECAN CREEK WASTE WATER TREATMENT PLANT
PHASE I IMPROVEMENT EQUIPMENT PRESELECTION (ITEM 2)
RECOMMENDATION We recommend this bid be awarded to Andritz
Ruthner, Inc in the amount of $447,385 00
SUMMARY This bid is for the purchase of equipment with a long
delivery time These two belt filter presses are required as a
portion of the Waste Water Treatment Plant 13 million gallon per
day expansion Delivery of this equipment is critical to the
completion time of the facility and compliance w~th E P A and
T W C regulations There were two b~ds submitted which were
lower prices but were evaluated by Alan Plummer and Associates as
not conforming to specif~cations of the bad
BACKGROUND Tabulation sheet for Bid Item #2, PUB Meeting
Minutes from January 15, 1992
PROGRAM$~ DEPARTMENT OR GROUPS AFFECTED Pecan Creek Waste Water
Treatment Plan, Water/Wastewater Utility and Citizens of Denton
FISCAL IMPACT Funds for this equipment will come from Capital
Improvement Program Bonds
Respectf_~y submitted
City Manager
Approved by
Name Denise arpoo~\
Title Senior Buyer
DH/Jh
228 DOC
8
Excer pt
Minutes of PubLic JtiLit~es Board
Januar~r 111~ 1992
10 CONSIDER BID OPENING #1303 FOR THE PURCHASE OF TWO BELT FILTER
PRESSES FOR THE WASTEWATER T~ EATM~T PLANT 13 MGD EXPANSION
Martin advised that four bidj~ were r sceived on this project The lowest bid
was $369,000 vs the $447,3~ bid t~at is being recommended by staff The
two low bids were not in confo ymance with specifications Staff is
recommending the lowest bid ~onforrz Lng to specif~oations~ Andrttz Ruthner~
Inc ~ in the amount of $447~3~5
Alan Plummet, Engineers on this pr~)Ject, reviewed with the Board the bid
analysis and discussed the variationl between the bid specifications and the
equipment bid by the low bidders vi the equipment bid in conformance to
specification by And~itz Ruthner, In
After general discussion, Frady ma, a motion to recommend to the City
Counct~l approval of the bid of Andritz Ruthner, Inc , in the amount of
$447,3~5 as the lowest qualified bidde] Second by Coplen All ayes, no nays,
motion carried
DATE January 21, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1308 - TWO MAN AERIAL DEVICE
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder Hudiburg Chevrolet for the combination of item 1 and 2
consisting of a Chevrolet Cab/Chassis and an Altec Aerial Device
The prlce is $82,240 00 each for two complete units, total bid
award $164,480 00
SUMMARY~ This bid is for the purchase of two (2) aerial devices
or bucket trucks used by the Electric Distribution Division in
maintenance and new construction of the overhead distribution
system
They will replace trucks purchased in 1978 ad 1979 with mileage
of 89,000 and 90,000 and the last 5 year malntenance cost of
$54,100 00 and $74,180 00 respectively
The old units will be sold at auction
BACKGROUND Tabulation sheet
PROGRAMS~ DEPARTMENT OR GROUPS AFFECTED Fleet Services and
Electric Distribution
FISCAL IMPACT These trucks will be funded from a combination of
1991-92 budget funds approved during the budget process and
motorpool replacement funds
Budget $90,192 00
Motorpool $74~288 00
Total $164,480 00
Approved by
Name Tom D Shaw, C P M
Title Purchasing Agent
88 88 8
DATE January 21, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1313 TRUCK CAB & CHASSIS
RECOMMENDATION We recommend th~s bad be awarded to the lowest
bidder meeting specifications
Item 1 28,000 lb GVW Truck Cab/Chassis with 5th wheel,
Hudiburg Chevrolet at a cost of $30,975 00
Item 2 48,000 lb GVW Truck Cab/Chassis for knuckle boom,
Metro Ford at a cost of $49,495 00
Total bid award $80,470 00
SUMMARY~ This bid is for the purchase of two large truck
cab/chassis Item 1 replaces a 1964 model truck with over
156,000 miles and a last 5 year maintenance cost of $17,738 00
The new unit will be assigned to the Electric Distribution
Division and will be used primarily to pull a pole trailer and or
a 40' flatbed trailer Item 2 will replace 1985 model truck with
85,000 miles and a last 5 year maintenance cost of $22,768 00
The 1985 unit was originally the carrier for a digger body A
new digger truck and body was purchased in 1988, the old digger
sold and the chassis placed under a new knuckle boom crane Due
to insufficient frame strength on the old truck it is no longer
economical to maintain or safe to operate
The new truck with extra heavy duty frame will go under the
existing knuckle boom
Hudiburg Chevrolet and Summit White GMC both offered lower prices
for item 2 however, they failed to meet minimum specifications
for front axle, front suspension, rear axle and frame section
modules
BACKGROUND Tabulation sheet
PROGRAM~ DEPARTMENT OR GROUPS AFFECTED Electric Distribution
Division and Fleet Services
FISCAL IMPACT Both units will be funded from 1991-92 funds
approved during the budget process and motorpool replacement
funds
Budget $47,520 00
Motorpool $32,950 00
$80,470 00
CITY COUNCIL REPORT
JANUARY 21, 1992
PAGE 2 OF 2
Respect f~ly submitted
LlOyd ~ Harrell /
City Manager --
Approved by
Name -~om-D Shaw, C P M
Title Purchasing Agent
TS/Jh
224 DOC
DATE January 21, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1316 - BLOWER PECAN CREEK WASTE WATER TREATMENT
RECOMMENDATION We recommend this bid be awarded to Turblex, Inc
in the total amount of $491,720 00
SUMMARY This bid is for the purchase of equipment with an
expected long delivery time These two single stage blowers are
required as a portion of the Waste Water Treatment Plant 13
million gallon per day expansion Delivery of these blowers is
critical to the completion time of the facility and compliance
with E P A and TWC regulations Other bids received were lower
in price but were evaluated by Alan Plummer and Associates as not
being the most efficient or lowest bid
BACKGROUND Tabulation sheet, PUB Meeting M~nutes 1-15-92
PROGRAMS~ DEPARTMENT OR GROUPS AFFECTED Pecan Creek Waste Water
Treatment Plant, Water/Waste Water Utility and Citizens of
Denton
FISCAL IMPACT Funds for this equipment will come from Capital
Improvements Program Bonds
Respectfully submitted
L 1-6yd ~ Harrell /
City Manager
Approved by
DH/ih
226 DOC
BID # 1316
WAST~ ,,'r~A~f~T ROOTS (1) ROOTS (2) ROOTS (3)
92-151-600 92-151-601 92-151-602
CPEN DATE JANUARY 8, 1992
ITeM DESCRIPTIC~
TO~AL BID PRICE $491,720 00 $396,425 00 I $427,700 00 $489,070 00
DESIC~ LOAD 100% 356 389 7 I 371 4 362 6
DESIGN LOAD 75% 262 303 2 [ 285 9 275 6
DESIGN LOAD 50% 180 222 7 I 214 8 198 2
EXCEFFiONS R~r~s~'~ NO NO I NO YES
Excerpt
M~nutes of Public ~t~llt~es Board
January 15t, 1992
9 CONSIDER BID OPENING #1315 FOR ~HE PURCHASE OF TWO SINGLE STAGE
~X~SI IFoUNGAL BLOWERS FOR THE Wa ~STEWATER TRE'ITdENT PLANT 13 MGD
Staff is recommending Turblex, In¢ , as the lowest responsive b~dder,
although they represent the highest atrial cost ($49! ,?20)
Laney questioned the legality of the 1 id Martin advised that bid evaluation
was based on the bid amount and the w~ dghted guaranteed power consumption
The weighted average guaranteed max [mum powel, eonsumption of the Turhiex
blower is 265 KW Evaluated at $7,~00 ,~er KW, this power consumption results
in an evaluated life cycle cost differe~ ~'e of $97,500 to $29?,750 from the other
blower bids submitted The cost cliff, rential would be recovered in three to
four years All bidders submitted their bids with full knowledge of the
evaluation criteria, this criteria was '~ublished within the bid specifications
Coplen Indicated that during staff r view of bids, the break even analysm
should bo considered for shorter peri ods to match tho current teohnologlcal
unknowns and fluctuations in mark~ conditions Staff needs to utilize a
break even analysis as a decisionmak] t~ tool
,.Board Action
Laney made a motion to recommend tolthe City Council they accept the bid of
Turblex, Ino , of Springfield, Mo , lin the amount of $491,720 Second by
Frady All ayes, no nays, motion car~led
DATE January 21, 1992
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1322 - TREES-CONTAINER GROWN
RECOMMENDATION We recommend this bid be awarded to the low
bidder meeting specification, North Texas Nursery and Landscape
in the amount of $32,000 00
SUMMARY' This bid is to purchase container grown trees for the
Tree Power Program The lowest bid by Green Fiddler did not meet
our minimum specification of 5' which made North Texas Nursery
and Landscape the lowest bidder There is also an option in this
bid to purchase 2000 additional trees if required by the city for
this program The purpose of the program is to reduce summer
electric bills, improve air quality and privacy Funds for this
program were approved by Council in 1991-92 Budget
BACKGROUND Tabulation sheet, Memorandum from Richard Foster
January 9, 1992, PUB Minutes
PROGRAMSt DEPARTMENT OR GROUPS AFFECTED Utility Division,
Citizens of Denton
FISCAL IMPACT Budgeted funds for 1991-92 account
#610-080-0257-8983
pect~ly subm, i~ted ~ j
Res
Lloyd
City Manager
Approved
Title Senior Buyer
DH/Jh
225 DOC
CITY of DENTON, TEXAS MUNICIPAL BUll_DING / 215 E McKINNEY / DENTON TEXAS 76201
MEMORANDUM
TO Tom Shaw, Purchasing Agent
FROM Richard Foster, Public Information Coordinator/Utilities
DATE January 9, 1992
SUBJECT TREE POWER BID #1322
The iow b~d which met our specifications was submitted by North Texas
Nursery & Landscape, 1200 E University, Denton, Texas 76201 The b~d
was $16 per tree I recommend that the contract be awarded to th~s
bidder
Th~s ~tem w~ll be considered by the Public Utilities Board at their
January 15th meeting Pending their recommendation, I would l~ke to
have th~s contract placed on th~s City Council agenda for January 21
Please advise ~f you need additional ~nformat~on M~nutes of the PUB
meeting w~ll be supplied as back-up for the Coanc~l agenda
Thank you for all your help
R~/sc
1D5/010992003
cc Bob Nelson, Bxecutlve D~rector of Utilities
817/566 8200 D/FW METRO 434 2529
.¢ 04 ID ITY OF DENTON UA TEL NO 8i?-566-8i20 ~85i P03/03
Exoe~ )t
Minutes of Public ~tllittes Board
January 3, 1992
CONSIDER APPROVAL OF BID #132 IN THE AMOUNT OF $18 PER TREE TO
NORTH TEXAS NURSERY & LANDS APE FOR AWARD OF A ~TREE POWER~
PROGRAM CONTHACT
Nelson introduced this item explalnil that the purpose of the "Tree Power"
program is two-fold One, to lmprov~ air quality, and two, to reduce energy
consumption in the homes The ogram
distributing 6000 trees per yeal, T~ calls for a five year program
s Utility has l~ecelved a firm bid of 2000
trees with the option of an addltion~ [ 2000, and recommends the low bid of
North Texas Nul'sory and Landscape of $16 per tree
The staff has taken the Board's advtc ~ and reduced the list of species of trees
available from the original ten propos~ ~d, to five The lowest bid received did
not meet specifications Staff is lookfr~ g at this first year as a pilot pro, eot and
is in the process of outlining policies and procedures regarding distribution
and placement while, at the same time trying to build some flexibility into the
program
At the end of the pilot project, if tie, remain, the Utility can claim these at
75% of their ol~lgtrlal cost, plus the Utiltty has an option to extend tho p~ogrsm
out to June
Laney asked how customer selection will be made for receiving the trees
Foster advised that he is working wl~ h Data P~oceseing on various selection
methods, and so far~ staff has deter~r ined that no businesses~ apartments or
mobile home units will be ehglble for t] ds program It would be self-defeating
not to make sure the trees went to p~ [marily single family homes and duplex
units insofar as lowering energy cos~ ale concerned Program management
is still in the planning stages
Laney made a motion to recommend to t ~e City Council that the lowest qualified
bid of $16 per tree from North Texa~ Nursery and Landscape be accepted
Second by Frady Ail ayes, no nays, motion carried