1991-159ORDINANCE NO *2~V_
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health of the citizens of the city, or in case of unforeseen
damage to public property, machinery or equipment, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
20243
J & S Equipment
$15,332 66
SECTION II That because of such emergency, the city Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids
SECTION III That this ordinance shall become effective im-
mediately upon its passage and approval ~}%ce-lt~tYJ
PASSED AND APPROVED this the _ day of
1991
BOB CASTLEBERRY, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROV AS L LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY /r n l n, ,rhN 74?~ 7
DATE November 5, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER #20243 J & S EQUIPMENT
RECOMMENDATION We recommend this Purchase Order Number #20243 in
the amount of $15,332 66 to J & S Equipment be approved for
payment
SUMMARY Purchase Order #20243 is for the removal, repairs and
replacement of the under carriage on a model 973 Caterpillar
Trackloader used in the landfill operation This machine is a
major portion of our refuse cover program Lengthy downtime is
not acceptable
Procurements of this type are exempt from the bid process as
outlined in chapter 252 022 Texas Local Government Code
Expenditures to protect public health and expenditure due to
unforeseen damage to public machinery or equipment
Quotations were solicited from Darr Equipment $16,009 00 and J&S
Equipment $15,332 66
BACKGROUND Purchase Order #20243
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED Solid Waste Landfill
Division and Fleet Operations
FISCAL IMPACT 1991-92 budget funds for maintenance of equipment
710-025-0580-8710
Respe ul/l/y subm tted
v
Llo d V Harrell
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
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