1991-157ORDINANCE NO AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described proposals are the best
responsible proposals for the materials, equipment, supplies or
services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" on file in the Office of the City's Purchasing Agent
filed according to the number assigned thereto, are hereby accepted
and approved as being the lowest responsible bids for such items
ITEM
NUMBER NO VENDOR AMOUNT
1286
1-5
Advanced Waste
Systems
See
Exhibit
A
1286
6-8
Fugua Enterprises
See
Exhibit
A
1286
9,10,11
Advanced Waste
Systems
See
Exhibit
A
1286
12
PDQ Steel
See
Exhibit
A
1286
13
Advanced Waste
Systems
See
Exhibit
A
SECTION II That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written con-
tract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approv 1
PASSED AND APPROVED this .6= day of 1991
BOB CASTLEBERRY,
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROV AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY
EXHIBIT A
BID #
BID NAME
OPEN DATE
1286 I
I
REFUSE CONTAINERS I
I
10-15-91 I
I
BID AWARD
PRICE
I I
I BID AWARD VENDORS I
I I
I I
I I
I I
# I
I
ITEM DESCRIPTION I
I
I
I
1
I
_
I
1 1
2
I
CUBIC YARD I
$221
EACH
I
I ADVANCED
I
WASTE SYSTEMS I
2 I
3
CUBIC YARD I
$254
EACH
I ADVANCED
WASTE SYSTEMS I
3 1
4
CUBIC YARD 1
$311
EACH
I ADVANCED
WASTE SYSTEMS I
4 1
6
CUBIC YARD 1
$432
EACH
I ADVANCED
WASTE SYSTEMS I
5 I
8
CUBIC YARD I
$501
EACH
I ADVANCED
WASTE SYSTEMS I
6 I
2
CUBIC YARD I
$196
EACH
I FUQUA
ENTERPRISES I
7 1
3
CUBIC YARD 1
$222
EACH
I FUQUA
ENTERPRISES I
8 1
4
CUBIC YARD I
$264
EACH
I FUQUA
ENTERPRISES I
9 1
2
3 CY SELF CONTAINED 1
$8535
91 EA
I ADVANCED
WASTE SYSTEMS I
101
30
CY SELF CONTAINED 1
$7811
83 EA
I ADVANCED
WASTE SYSTEMS I
111
20
CY SELF CONTAINED 1
$6989
89 EA
I ADVANCED
WASTE SYSTEMS I
121
30
CY OPEN TOP CONTAINER 1
$2736
00 EA
I PDQ STEEL I
131
I
I
I
6
CY SELF CONTAINED I
I
I
I
$4731
55 EA
I ADVANCED
I
I
I
WASTE SYSTEMS I
I
I
I
DATE November 5, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1286 - REFUSE CONTAINERS
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder meeting specification by group and that the individual
prices be accepted as firm for a 6 month period
Frontload Containers to Advanced Waste Systems
ITEM 1
2
cubic
yard
at
$221
00
each
2
3
cubic
yard
at
$254
00
each
3
4
cubic
yard
at
$311
00
each
4
6
cubic
yard
at
$432
00
each
5
8
cubic
yard
at
$501
00
each
Sideload Containers to Fuqua Enterprises
ITEM 6 2 cubic yard at $196 00 each
7 3 cubic yard at $222 00 each
8 4 cubic yard at $264 00 each
Compactor/Receiver Equipment to Advanced Waste Systems
ITEM 9
2 3 cy
compactor with
42
yd container
$8535
91 each
10
30 cy
self contained
*
$7811
83 each
11
20 cy
self contained
*
$6989
89 each
13
6 cy
self contained
*
$4731
55 each
Opentop roll
off Containers to PDQ
Steel
ITEM 12
30 cy
open top contai
ner
at $2736
00 each
Current estimated quantities are as follows
Front Load Container - 360 units totaling $136,240 00
Side Load Containers - 495 units totaling $111,100 00
Compactor/Containers - 20 units totaling $149,070 14
Opentop Containers - 18 units totaling $ 49,248 00
Total initial expenditure $445,658 14
* Compactor and container are all in one unit
CITY COUNCIL REPORT
PAGE 2 OF 2
NOVEMBER 5, 1991
SUMMARY This bid and award is for the purchase of the Refuse
Containers necessary for the City of Denton to complete the
transition from Waste Management to the City of Denton for
commercial refuse collection The quantities are estimated and
based upon a like for like container trade out to keep the impact
on the customer as minimal as possible
The lessor price offered by Kee Service for Item 12, 30 yard
opentop, fails to meet specifications for a heavy duty
construction refuse type container
Tabulation sheet
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED Commercial Solid Waste
Collection Division and Citizens of Denton
FISCAL IMPACT These containers will be funded from a Third
Party Lease/Purchase Agreement currently out for bid and to be
presented to Council in December 1991
Respectf lly submitted
L Harr 1
City Manager
App oved
Name Tom Shaw, C P M
Title Purchasing Agent
TS/jh
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