1991-150ORDINANCE NO 91 ~SU
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described proposals are the best
responsible proposals for the materials, equipment, supplies or
services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" on file in the Office of the City's Purchasing Agent
filed according to the number assigned thereto, are hereby accepted
and approved as being the lowest responsible bids for such items
ITEM
NUMBER NO
VENDOR
AMOUNT
1270 All Southwest Fluids Products, Inc
1282 1 & 2 Preferred Sales Agency (PSA)
1284 All Britton Building Maintenance
$55,676 00
$74,604 00
$69,698 45
SECTION II That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written con-
tract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval PASSED AND APPROVED this j /0 day of 1991
BOB CASTLEBERRY, MA
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APP OVED A TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY A& L,'-
DATE October 1, 1991
TO: Mayor and Members of the City Council
FROM: Lloyd V Harrell, City Manager
SUBJECT: BID #1270 - PORTABLE SANITARY SEWER FLOW METERS
$$QQb$$pQ~~Q$s We recommend this bid be awarded to the low
bidder, Southwest Fluids Products Inc The eight meters are
$6,959 50 each for a total award of $55,676 00
PUB recommend approval
UNNARI This bid is for the purchase of eight (8) portable
sanitary sewer flow meters They will be used in an ongoing
infiltration/inflow study for the Cooper Creek Basin The
purpose of these meters is to simultaneously monitor
different reaches of the sanitary sewer system during a
single rainfall event so the area containing the greatest
amount of infiltration/inflow can be identified and studied
first
After the Cooper Creek Basin is complete the meters will be
utilized for study of the Pecan Creek Basin and then the
Hickory Creek Basin
RAQ$Q$Qy$p Tabulation sheet
P$QQ$AM~s__p~~A$~tl~13T__Qg___~$QYg~__9~F)c~~p Waste Water
Utility
FILQAL_IMEAQl Funds for this purchase
1991-92 Water & Sewer Utility Revenue Bond
624-082-Y102-9107 This expenditure is a
1991-92 Capital Improvement Plan funds
Infiltration/Inflow correction A balance
remains from the $250,000 00 fund
will come from
s Account Number
portion of the
set aside for
of $194,324 00
Respect
lyy submitted
All
v
Lloyd Harrell
City Manager
A o
Names Tom D Shaw, C P M
Title Purchasing Agent
TS/jh
190 DOC
BID #
BID NAME
OPEN DATE
# I QTY I
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1270 I
I
I
SANITARY SEWER PORTABLE I SOUTHWEST
FLOW METER [FLUID PRODUCTS
I
JULY 30, 1991 I
I
-------------------------I---------------
ITEM DESCRIPTION I VENDOR
I---------------
I
PORTABLE SANITARY SEWER I $6,959 50
FLOW METER I EACH
I
I
TOTAL I $55,676 00
I
DELIVERY I 45-50 DAYS
I
I
I
MARSH
MCBIRNEY INC
VENDOR
$6,969 50
EACH
$55,756 00
45 DAYS
SEP-«i- 91 TUE 19 26 ID ITY OF DENTON UR TEL NO 81"-5bb-8120 #E92 P'71ib1
MINUTES OF PUBLIC UZIILITIES BOARD
September 1811 1991
12 CONSIDER BID AWARD OF $55,676
INC FOR EIGHT (8) PORTABLE SA
TOTES)
SOUTHWEST FLUID PRODUCTS,
tY SEWER FLOW METERS (FLO-
Coplen made a motion to recom
of subject portable sanitary
Of $55,000. Second by Frady
All ayes, no nays, motion carri
Post It 4 brand fax
to the City Council approval
r flow meters in the amount
memo 7671 of PBOae .
38
DATE October 1, 1991
Q~~~._QQ~i13Q~P_RERQR~
TO Mayor and Members of the City Council
FROM: Lloyd V Harrell, City Manager
SUBJECT BID 81282 - PADMOUNT SWITCHGEAR
REQPMMEXPATIQR We recommend this be awarded to the lowest
bidder, Preferred Sales Agency (PSA) for
Item 1 - 7 each type 9 Switohgear at $6651 00 each
Item 2 - 3 each type 11 Switchgear at $7309 00 each
Total bid award $74,604 00
IUMMARX This bid is for the purchase of 10 sets of
padmounted switchgear This equipment will be used in he
maintenance and new construction of the Electric
Distribution System The padmounted gear consist of a self
supporting outdoor enclosure, containing interrupter
switches and power fuses with the necessary accessary
components, all completely factory assembled and
operationally tested
These units will be installed at Mervyn's, 2 on South
Locust, 1 on Pennsylvania Drive and 6 for stock
$AQgQRQyRP: Tabulation sheet
PRQQRAMI ___PEPARIBERI---QR___QRPM ___ARRMER Electric
Distribution Utility
F.1EQAP-IMPAQ1 This equipment will be funded from 1991-92
budget account 610-080-0252-9221 Electric System
Underground
Resp fully s~b~itte
-
10 -V- --U-H-/----
Lloyd Harrell
City Manager
Approved:
Name: Tom D Shaw, C P M
Title: Purchasing Agent
TS/jh
191 DOC
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DATE October 1, 1991
TO Mayor and Members of the City Council
FROM: Lloyd V Harrell, City Manager
SUBJECT JANITORIAL SERVICE FOR RECREATION CENTERS
RBCQ~~BggAg~gB: Council approve award of Bid 1284 to the low
bidder meeting specifications, Britton Bldg Mtnce , Ina ,
in the following amounts
Civic Center $12,385 90
Senior Center 18,221 28
Denis. Rea Center 12,735 47
North Lakes Rea Ctr 12,735 47
Tennis Center 2,371 17
MLR Jr Rea Ctr 1112.42 16
TOTAL $69,698 45
a-UMMABX This bid is for the annual cleaning at all
recreation centers with an optional one year extension
BJ's Cleaning submitted the lowest pricing, however, the bid
was not valid because the required bid bond was not
included Impact Cleaning submitted the next low bid,
however, vendors were required to supply the City with a
list of at least three references for contracts of
comparable size to this bid to be used during bid
evaluation The total to be covered in the City buildings
is approximately 80,000 square feet The references listed
by Impact indicated that the area cleaned ranged up to only
5,300 square feet We are recommending Britton Bldg
Mtnce , Inc whose bid was the next low (only $203 45 per
year more than Impact) and whose references confirmed
existing contract sizes up to 500,000 square feet
9A412299Ig Tabulation Sheet
EBQ~BAM~~_P~ABTM2N~_9B_~84yP~_AE~~~~~ Parks & Recreation
Department, Citizens & Visitors to Recreation Facilities
U92AB__IMPAU; Payments will be made from the 191-92
budgeted funds for Facility Management, Account
#100-032-0002-8502
City Council Report
October 1, 1991
Page 2 of 2
Rsubmitted
01
Llo V Harrell
City Manager
Prepared by
Name Melanite--A---H-arden
Title Buyer
Approved
Name Tom D Shaw
Title Purchasing Agent
189 DOC
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