1991-141ORDINANCE NO ~Y
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR-
CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EF-
FECTIVE DATE
WHEREAS, Section 252 022 of the Local Government Code provides
that procurement of items that are only available from one source,
including items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies, films,
manuscripts or books, electricity, gas, water and other utility
purchases, captive replacement parts or components for equipment,
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the ma-
terials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equip-
ment or supplies, as described in the "Purchase Orders" attached
hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
15873 I B M $35,431 26
15868 American Management Systems, Inc $73,425 00
SECTION II That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department
SECTION III That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION IV That this ordinance shall become effective immedi-
ately upon its passage and approval
PASSED AND APPROVED this the L day of , 1991
BOB CASTLEBERRY, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY lam/
APPR ED AS O LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY Xajxz'~
DATE 09-17-91
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Purchase Order 1115873--IBM Corporation
RECOMMENDATION Council approve purchase of a workstation
including display, disk drive, and
operating software from IBM Corporation in
the amount of $35,431 26
SUMMARY This is for the purchase of an additional IBM
RISC/6000 workstation for the GIS system In the
Utility Department It must be compatible with
the exibting system and ib therefore a sole source
item
BACKGROUND Data Processing Advisory Board Minutes
Memo from Utility Department
Purchase Order 1115873
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED Utility Admin
FISCAL IMPACT 191 Fiscal Year Account 11610-080-0256-9229
Respectfully submitted
a el
City anager
Prepared by
Name Melanie /A Harden
Title Buyer
C w+l n ) ~ ,
CITYof DENTON MUNICIPAL UTILITIES/ 901 A Texas Street/ Denton TX76201
MEMORANDUM
TO Gary Collins, Director of Information Services
FROM Glenn Fisher, Engineering Associate I 11-r
DATE September 4, 1991
SUBJECT ACQUISITION OF RISC 6000
We will be receiving the land base pilot area from Geonex on
September 16 It is expected that this contract will continue, and
we will receive the remaining 524 tiles within 30 weeks
To properly check this information and to effectively utilize it in
the future, the Electric Utility Department plans to purchase an
additional RISC 6000 Funds for this purchase have been budgeted
in the 1991 fiscal year
GF to
09041284
cc R E Nelson, Executive Director of Utilities
E B Tullos, Director of Electric Utilities
Don McLaughlin, Electric Engineering Administrator
MINUTES OF
DATA PROCESSING ADVISORY BOARD
MEETING OF SEPTEMBER 10, 1991
f~
~ f
MEMBERS PRESENT Jim Kuykendall, Bob Minnis, Brian Scott,
Don Edwards
MEMBERS ABSENT Cengiz Capan
OTHERS PRESENT Gary Collins
Don Edwards made a motion the minutes from the August 12, 1991
meeting be approved Brian Scott seconded the motion and it passed
unanimously
Gary Collins discussed the need for acquiring a 3380 disk drive to
satisfy the increased disk requirements of the LGFS system and to
start moving from 3370 type drives due to IBM's decision to no
longer maintain these disk drives Brian Scott made a motion the
board recommend to the City Council the City acquire the 3380 disk
drive from the low bidder Fed Funds Don Edwards seconded the
motion and it passed unanimously
Gary Collins reviewed with the board, the information provided by
the Electric Utility Department regarding the need for an
additional GIS workstation Don Edwards made a motion the board
recommend to the City Council the City acquire another IBM RISC
6000 as a GIS workstation for the Electric Utility Department
Bob Mi.nnis seconded the motion and it passed unanimously
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DATE 09-17-91
CITY COUNCIL REPORT
f0 Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Purchase Order #15977--Motorola Communications
RECOMMENDATION Council approve purchase of a telephone
interconnect system from Motorola
Communications in the amount of $35,950 00
SUMMARY This is a sole source purchase for equipment to
interface with our existing Motorola 80OMHz radio
system It will enable radios to be used as
mobile phones, thereby phasing out the leasing of
cellular phones
BACKGROUND Memo to E B Tullos
Quotation from Motorola Communications
Purchase Order #15977
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED Communications
FISCAL IMPACT 191 Fiscal Year Account #610-080-0254-9227
Respec lly sybmi
Lloyd V Harrell
City Manager
Prepared by
m Q
Name Mel nie A Harden
Title Buyer
RECEk CC
C{pua `,,~Sll
1991 SEp 10 pM 2 15
C/TYOfDENTONMUNICIPAL UTILITIES/ 901 A Texas Street/ Denton,TX76201
M E M O R A N D U M
TO E B Tullos, Director of Electric Utilities
FROM Don Byrd, Foreman/Communications
DATE September 9, 1991
SUBJECT Telephone Interconnect
The proposed telephone interconnect system for the City's BOOMHz
trunking is a single source item In order to maintain
compatibility it is necessary to purchase this equipment from
Motorola Communications and Electronics
Regards,
Don Byrd, or an/Communications
DB pl
cc R E Nelson, Director of Utilities
Ray D Wells, Superintendent,
Electric Metering/Communications/Substations
41 4/9/y
4-%
rX0 14
o+lt1
Addr"a Reply to
PO Box 816049
IMOO`1 CA11l 4) "7 00
(21
Cwniunk atlons and Electronics Inc
9-6-91
Denton City of
901 Tellas Street
Denton, Texas 76201
Reference Telephone Interconnect Rqu4Lpment
Dear Don Byrd,
The following list of equipment will expand the present smartnet I System
to havJn Telephone Interconnect capaoility. The following list is
separated into board level pricing for your convenience
If you have any questions on
interfulce with your existing
cal~l/i0ns,l me or a ea Simnacher,
six rvi~y y0: /r
JV►" Cpl/ /~+E:~
J,eL>ie/ilapy,,~, 1tfd~
Ac,b0unt d5 'E't
Government Markets Division
fldentarlin wps
the following equipment list or how it will
backbone structure please do not hesitate i:,
214-888-6849/817-261-8692
1301 E MpnQuin Rd, Schaumburg, 1L 80198
Address Reply to
PO Box 819049
Dallas TX ?6381
(214) 888 B 8700
(214)
00
Communkatfons and EWctronks Inc.
Page-2
ITEM
QTY
DESCRIPTION
UNIT
EXTENDED
CONTRACT/RV
1
1
T5188A INTRRCONNEgT
036,820
00
036,830
00
$32,090 00
TERMINAL
2
5
TLN-3016A CONNECT
330
00
$1,600.
00
$1,360 00
TONE DECODERS
3.
1
L1161A TELCO LINE
$1,767.00
$1,767
00
$1,503 00
INTERFACE
4
1
TM-88748 CABLE
103
00
103.00
$98 00
5
1
SOFTWARE/HIGHTECH
900
00
900,
00
8900 00
TOTAL COST
RFP COST
$41,190
$35,950
00
0 35 950 0
INSTALL/OPTINIZATZON
$1,500
00
$1,500.00
6
1
T4057A OPT SPARE$
$14,350
00
$14,350
00
SIAJ,
59 Q
RFP COST
$12,197
00
$13,197 00
11-60106
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DATE 09-17-91
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Purchase Order 1115868--AMS
RECOMMENDATION Council approve purchase order 1115868 to
American Management Systems, Inc (AMS) in
the amount of $73,425 00
SUMMARY This purchase order is for the mainframe computer
software maintenance fees through July 31, 1992
It is a sole source purchase because this is
proprietary software
BACKGROUND Memo from Gary Collins
Purchase Order 1115868
PROGRAMS, DEPARTMENT OR GROUPS AFFECTED Information Svcs
FISCAL IMPACT 191 Budgeted Funds Aect 11100-044-0080-8521
RespectfioMy submitted
v _
Lloydtl( Harrell
City Manager
Prepared by
Name Mela ie A Harden
Title Buyer
CITY of DENTON, TEXAS 215 E WKINNEY / DENTON, TEXAS 76201 / TELEPHONE (817) 566 8200
M E M O R A N D U M
To Lloyd Harrell, City Manager
From Gary A Collins, Director of Information Services
Date: September 11, 1991
Subject Software Maintenance Agreement on LGFS
The annual renewal of our software maintenance agreement with
American Management System (AMS) for our Financial System
(LGFS) is now due This agreement is consistent with our
philosophy of purchasing software and receiving annual
updates, software corrections and assistance from the vendor
The Data Processing Advisory Board at its August 12, 1991
meeting, unanimously approved a recommendation to the City
Council we continue this maintenance agreement for another
year
If I can provide you with additional information or can be of
further assistance, please give me a call
Gary!/A Collins
Director of Information Services
DP A7T
MINUTES OF
DATA PROCESSING ADVISORY BOARD
MEETING OF AUGUST 12, 1991
MEMBERS PRESENT Jim Kuykendall, Bob Minnis, Brian Scott,
Don Edwards and Cengiz Capan
MEMBERS ABSENT None
OTHERS PRESENT Gary Collins
Jim Kuykendall made a motion that the minutes of the April 5, 1991
and May 13, 1991 be approved Bob Minnis seconded the motion and
it passed unanimously
Gary Collins reviewed the proposed budget for the fiscal year
91/92 Gary Collins discussed the various line items of the
proposed target budgets for both Data Processing and Word
Processing Additionally, Gary Collins explained in detail each
of the supplemental packages requested as well as the special
accounts for 8502 Special Services, 8521 Licenses, 8522 Schools and
Seminars and all fixed assets accounts No action being required
of the board, none was taken
Gary Collins explained an election of chairman was needed since
the term of the chairman had expired Bob Minnis nominated Jim
Kuykendall for chairman and Brian Scott seconded the nomination
Cengiz Capan moved that nominations be closed and Brian Scott
seconded the motion The motion was approved unanimously Jim
Kuykendall was named chairman by acclamation
Gary Collins discussed the services the City would receive by
continuing the software maintenance contract with American
Management Systems for their financial systems known as LGFS Bob
Minnie made a motion to recommend the City Council continue our
maintenance agreement with American Management Systems Cengiz
Capan seconded the motion and it was passed unanimously
There being no further business the meeting was adjourned
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