1991-140ORDINANCE NO `S/ /5/d
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described proposals are the best
responsible proposals for the materials, equipment, supplies or
services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" on file in the Office of the City's Purchasing Agent
filed according to the number assigned thereto, are hereby accepted
and approved as being the lowest responsible bids for such items
ITEM
NUMBER
NO
VENDOR
AMOUNT
1265
All
Graybar Electric
$36,972 00
1279
All
C T C Trucking Co
$46,500 00
1285
All
FED Funds
$13,925 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written con-
tract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approv 1
1991
PASSED AND APPROVED this day of AeJ6 -
BOB CASTLEBERRY, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY J~JA
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APPR D AS 0 LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY v
DATE 09-17-91
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid 111265--1500 KVA Transformers
Council approve award of bid 111265 to the
low evaluated bidder, Graybar Electric, in
the amount of $36,972 00
SUMMARY Bids were received for the purchase of two (2)
1500 KVA Transformers for the Electric Utilities
Department The low evaluated bidder quoted a
unit price of $18,486 00
BACKGROUND Bid Tabulation/Evaluation Sheet
Memo from Glenn Fisher
PROGRAMS. DEPARTMENT OR GROUPS AFFECTED Electric Utility
FISCAL IMPACT '91 Fiscal Year Budget Account
11611-008-0252-9222
;;4y submit e
Lloyd V Harrell
City Manager
Prepared by
Name Melanie A Harden
Title Buyer
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1991 AUG 16 PI1 3: 08
To Tom Shaw
From Glenn Fisher, Engineering Associate I
Date August 14, 1991
Subiect Bid # 1265, 1500 KVA Substation Type Transformers
After evaluation, the Electric Utilities Staff recommends the
acceptance of the low evaluated bid from Graybar Electric
Graybar quoted $18,486 00 per transformer for a total price of
$36,972 00
See attached worksheet for an evaluation of all bids received
R&M/1265 mem
cc Bob Nelson, Executive Director of Utilities
Ernie Tullos, Director of Electric Utilities
Don McLaughlin, Electric Engineering Administrator
DATE 09-17-91
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT Bid 111279--Lowboy Trailer (100 Ton)
RECOMMENDATION Council approve award of bid to C T C
Trucking Cc in the amount of $46,500
SUMMARY This bid is for the purchase of one used 100 ton
lowboy trailer designed to transport equipment
such as d substation transformer
BACKGROUND Tabulation Sheet
Memo from Ray Wells
PROGRAMS. DEPARTMENT OR GROUPS AFFECTED Electric Utility
FISCAL IMPACT Electric Utility Bond Fund Revenue Account
11612-080-RB90-FO01-9217-J03
Respec lly submitted
v
Llo V Harrell
City Manager
Prepared by
Name Meldnie A Harden
Title Buyer
BID #
1279
BID NAME
LOWBOY TRAILER
, CTC
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(100 TON)
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OPEN DATE
SEPTEMBER 5, 1991
# ; QTY
ITEM DESCRIPTION
VENDOR
i
1 i
LOWBOY TRAILER
i $46,500 000
i
i
i
VENDOR
VENDOR
CITYof DENTON MUNICIPAL UTILITIES/ 901 A Texas Street/ Denton TX76201
M E M O R A N D U M
TO Tom D Shaw, C P M Purchasing Agent
FROM Ray D Wells, Superintendent
Electric Metering/Communications/Substations
DATE September 9, 1991
SUBJECT Bid No 1279 - Lowboy Trailer
We recommend acceptance of the bid submitted by C T C Trucking
Cc , Dallas, Texas, in the amount of $46,500 This is low bid,
(only bid), meeting specifications
We request that this be placed on Council Agenda at the most
convenient date This is a Capital Improvement Project,
(C I P Electric Utility Bond Fund Revenue
Respectfully,
a Wells, Superintendent
Elie tric Metering/Communications/Substations
RDW pkl
cc R E Nelson, Director of Utilities
E B Tullos, Director of Electric Utilities
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DAZE 09-17-91
CITY COUNCIL REPORI
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT bid #1285--Disk Drive
RECOMMENDATION Council approve award of bid to the low
bidder meeting specifications, Fed Funds,
in the amount of $13,925 00
SUMMARY This bid is for the purchase of a refurbished disk
drive for the Information Services Division
mainframe computer The equipment is guaranteed
acceptable to the IBM maintenance agreement
BACKGROUND Tabulation Sheet
Memo from Gary Collins
Data Processing Advisory Board Minutes
PROGRAMS. DEPARTMENT OR GROUPS AFFECTED Info Services
FISCAL IMPACT 191 Fiscal Year Budget Funds Account
#100-044-0080-8521
Reaps ulllysubmitted
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L1 V Harrell
City Manager
Prepared by
Name Melanie A Harden
Title Buyer
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C/Ty of DENTON, TEXAS 215 E W KINNEY / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
M E M O R A N D U M
To Lloyd Harrell, City Manager
From Gary A Collins, Director of Information Services
Date September 11, 1991
Subject Acquisition of Computer Hardware
Based upon information we received at the AMS conference in
August, the new release of the LGFS Financial System will
require additional 40% disk space Additionally, we received
an announcement from IBM on August 26, 1991 that in June
1992, they will stop providing maintenance support on all
3370 disk drives I am recommending that we acquire a used
IBM 3380 disk drive This disk drive will allow us to meet
our increased disk requirements and start our migration away
from the old 3370 disk drives The Data Processing Advisory
Board at their September 10, 1991 meeting, unanimously
approved a recommendation to council to acquire this 3380
disk drive
Based upon the information I received from the Electric
Utility Department, there is an urgent need to acquire an
additional GIS workstation I am recommending that we
acquire an additional RISC 6000 because of compatibility
requirements with our existing hardware and software systems
The Data Processing Advisory Board at its September 10, 1991
meeting, unanimously approved a recommendation to the city
council to acquire the RISC 6000 workstation
If I can provide you with additional information or can be of
further assistance, please give me a call
Gary 3/ Collins
Director of Information Services
MINUTES OF
DATA PROCESSING ADVISORY BOARD
MEETING OF SEPTEMBER 10, 1991
MEMBERS PRESENT Jim Kuykendall, Bob Minnis, Brian Scott,
Don Edwards
MEMBERS ABSENT Cengiz Capan
OTHERS PRESENT Gary Collins
Don Edwards made a motion the minutes from the August 12, 1991
meeting be approved Brian Scott seconded the motion and it passed
unanimously
Gary Collins discussed the need for acquiring a 3380 disk drive to
satisfy the increased disk requirements of the LGFS system and to
start moving from 3370 type drives due to IBM's decision to no
longer maintain these disk drives Brian Scott made a motion the
board recommend to the City Council the City acquire the 3380 disk
drive from the low bidder Fed Funds Don Edwards seconded the
motion and it passed unanimously
Gary Collins reviewed with the board, the information provided by
the Electric Utility Department regarding the need for an
additional GIS workstation Don Edwards made a motion the board
recommend to the City Council the City acquire another IBM RISC
6000 as a GIS workstation for the Electric Utility Department
Bob Minnis seconded the motion and it passed unanimously