1991-135ORDINANCE NO (?L
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described proposals are the best
responsible proposals for the materials, equipment, supplies or
services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" on file in the Office of the City's Purchasing Agent
filed according to the number assigned thereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
1266
All
Halliburton Industrial Services
$26,885
10
1272
1, 2, & 3
Wesco
$29,260
00
1272
4
Techline
$ 6,588
00
1275
All
Agema Infrared Systems
$22,500
00
1278
All
Briscoe Tire Service, Inc
$15,794
00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this,/ day of 1991
BOB CASTLEBERRY, MA
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APP VEDA TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY
-74
DATE September 3, 1991
CITY-COUNCIL-REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1266 - CHEMICAL CLEANING OF BOILER
RECOMMENDATION Council approve award of bid 1266 to the low
evaluated bidder, Halliburton Industrial Services, in an
amount of $26,885 10
SUMMARY Bids were received to chemically clean Spencer Unit
Four boiler Chemical cleaning should remove iron oxide and
other scale deposits thereby restoring efficient heat
transfer and reducing tube failures
$ACI~GROUND Tabulation Sheet and Memorandum from Jim Thune
PROgRAMS,_DEPARTMENT_OR_OROUPS_AFFECTED Electric Production
FISCAL-IMPACT Funding has been budgeted under Electric
Production account 8339 (general repairs)
Respec lly submitted
Lloy V Harrell
City Manager
Prepared by
- ~-~a--
Name Mela ie A Harden
Title Buyer
Approved
Name Denise Harpo'ol
Title Senior Buyer
179 DOC
BID #
1266
BID NAME
CLEANING OF BOILER
{ HALLIBURTON I
DOWELL
OPEN DATE
JULY 18, 1991
Ik i QTY I
ITEM DESCRIPTION
--I
I VENDOR
i
VENDOR
-
A I I
CHEMICAL
i $16,370
10 1
$19,561
00
B i I
EQUIPMENT
$3,585
00 1
$4,580
00
C i i
PERSONNEL
i $6,066
00 I
$5,895
00
i I
D I I
MOBILIZATION
i $864
00 1
$4,272
00
i I
I I
i
E I I
TOTAL
i $26,885
10 1
$34,308
00
TO Tom Shaw, Purchasing Agent
FROM Jim Thune, Electric Production Plant Manager
DATE August 14, 1991
SUBJECT BID 01266 - UNIT FOUR BOILER CHEMICAL CLEANING
Bids have been received and evaluated regarding chemical
cleaning costs for Unit Four boiler Low evaluated bid
totals $26„885 10 from Halliburton Industrial Services A
spread sheet of the evaluation follows, based on an
estimated 48 hours of cleaning with 9 hours of standby and 2
days equipment cost This represents a conservative
estimate and little or no delay due to boiler tube leaks
In the event tube leaks are encountered and the cleaning has
to be shut down for tube repair, an additional $5,000 00 in
equipment Ind labor is estimated This amount would be
funded by change order if necessary
A revised requisition has been attached reflecting funding requirements
for this work A sample council agenda has also been attached for your
review Please review the recommendation and process for approaval
Feel free to contact me if you have any questions
Thank your,
Plant Manager
JT/ks
Attachments Spread sheet
Sample Council agenda
Bid proposals (2)
cc Ernie Tullos
Bob Nelson with attachments
CONTRACT AGREEMENT
9/-135
N 0 V 19 RECD
STATE OF TEXAS
§
!Y OF
COUNTY OF - DENTON §
THIS AGREEMENT, made and entered
into this 3 day
of SEPTEMBER A.D., 19 91, by and between
The City of Denton -
of the County of Denton and State of Texas,, acting
through Lloyd V. Harrell
thereunto duly authorized so to do, hereinafter termed "OWNER,"
and Halliburton Services, P.O. BOX 5839, Bossier City, LA 71111
of the City of Bossier City County of Bossier Parish
and State of Louisana hereinafter termed
"CONTRACTOR."
WITNESSETH: That for and in consideration of the payments
and agreements hereinafter mentioned, to be made and performed
by OWNER, CONTRACTOR hereby agrees with OWNER to commence and complete
performance of the work specified below:
Bid 11266 - CLEANING OF BOILER ELECTRIC PRODUCTION in the amount of
885.10
and all extra work in connection therewith, under the terms as
stated in the General Conditions of the agreement; and at his
(or their) own proper cost and expense to furnish all
materials, supplies, machinery, equipment, tools, superinten-
dence, labor, insurance, and other accessories and services
necessary to complete the work specified above, in accordance
with the conditions and prices stated in the Proposal attached
hereto, and in accordance with the Notice to Bidders
(Advertisement for Bids), Instructions to Bidders, all attached
hereto, and in accordance with the Specifications therefore, as
CA - 1
3540s
3
prepared by ELECTRIC PRODUCTION STAFF
all of which are made a part hereof and
collectively evidence and constitute the entire contract.
Independent Status
It is mutually understood and agreed by and between City
and Contractor that Contractor is an independent contractor and
shall not be deemed to be or considered an employee of the City
of Denton, Texas, for the purposes of income tax, withholding,
social security taxes, vacation or sick leave benefits,
worker's compensation, or any other City employee benefit.
City shall not have supervision and control of Contractor or
any employee of Contractor, and it is expressly understood that
Contractor shall perform the services hereunder according to _
the attached specifications at the general direction of the
City Manager of the City of Denton. Texas, or his designee
under this agreement.
Indemnification
Contractor shall and does hereby agree to indemnify and
hold harmless the City of Denton from, any and all damages,
loss, or liability of any kind whatsoever, by reason of injury
to property or third persons occasioned by any error, omission
or negligent act of Contractor, its officers, agents,
employees, invitees, and other persons for whom it is legally
liable, with regard- to the performance of this Agreement,. and
Contractor will, at its cost and expense, defend and protect
the City of Denton against any and all such claims and demands.
Choice of Law and Venue
This agreement shall be governed by the law of the State of
Texas and venue for its construction and enforcement shall lie
in the courts of Denton County, Texas.
The CONTRACTOR hereby agrees to commence work on or after
the date established for the start of work as set forth in
written notice to commence work and complete all work within
the time stated in the Proposal, subject to such extensions of
time as are provided by the General and Special Conditions.
The OWNER agrees to pay the CONTRACTOR in current funds the
price or prices shown in the Proposal, which forms a part of
this contract, such payments to be subject to the General and
Special Conditions of the Contract.'
CA - 2
3540s
IN WITNESS WHEREOF,
executed this agreement in
APP ED AS? TO FORM:
Attor, ey
HALLIBURTON SERVICE
CONTRACTOR
By * ¢rJl
T t_io
R. M. Melton, Division
. Man3gewc
(SEAL)
JOH,q P J; • i
r
*SIGNED ZSUBJECT TO THE TERNS AND CONDITIONS OF THE ATTACHED RIDER.
the the
parties
year and
of
day
these
first
presents have
above written.
3540s CA - 3
a PURCHASING DEPARTMENT
City of Denton
901-B Texas St.
Denton, Texas 76201
BID INVITATION
CITY OF DENTON. TEXAS
Date 6-21-91
BID NUMBER 1266
BID TITLE CLEANING OF BOILER
ELECTRIC PRODUCTION
-Sealed bid proposals will be received until 2:00 p.m. _
JULY 18, 1991 , at the office of the
Purchasing Agent, 901 -B Texas St.. Denton, Texas 76201
• For additional information contact
PURCHASING DEPARTMENT
901 6 Texas Street
Denton, Texas 76201
Office
817-383-7100
DFW Metro
817-267-0042
INSTRUCTIONS TO BIDDERS
1. Sealed bid proposals must be received in duplicate, on this form, prior to opening date and time to be considered. Late
proposals will be returned unopened. -
2. Bids shall be plainly marked as to the bid number, name of the bid, and bid opening date on the outside of completely
sealed envelope, and mailed or delivered to the Purchasing Department. City of Denton, 901 -B Texas St., Denton, TX
76201
3. Any submitted article deviating from the specifications must be identified and have full descriptive data accompanying
same, or it will not be considered.
4. All materials are to be. quoted FOB Denton, Texas, delivered to the floor of the warehouse, or as otherwise indicated.
5. The City of Denton, Texas reserves the right to accept separate items in a bid unless this right is denied by the bidder.
6. _ In case of default after bid acceptance, the City of Denton, Texas may at its option hold the accepted bidder or contractor
liable for any and all resultant increased costs as a penalty for such default.
7. The City of Denton reserves the right to reject any and all bids, to waive all informalities and require that submitted bids
remain in force for a sixty (60) day period after opening or until award is made; whichever comes first.
8. The quantities shown maybe approximate and could vary according to the requirements of the City of Denton
throughout the contract period. - - - -
9. The items are to be priced each net. (Packaging or shipping quantities will be considered.)
-10. - -The-Purchasing-Department-assumes responsibility for the-correctness and clarity of-this bid, and all-information and)or
questions pertaining to this bid shall be directed to the City of Denton Purchasing Agent.
11. Any attempt to negotiate or give information on the contents of this bid with the City of Denton or its representatives
prior to award shall be gounds for disqualifications.
12. The conditions and terms of this bid will be considered when evaluating for award.
13. The City of Denton is exempt from all sales and excise taxes. (Article 20.04.6) -
P.O. Box 5839
City, LA
7111 ~
HALLIBURTON SERVICES Bossier
a 318-746- 3388
July 15, 1991 - -
Purchasing Agent
901-B Texas Street
Denton, TX 76201
Re: Bid 1266, Specification 91-401009, Title: Cleaning of Boiler Electric Production
Dear Madam or Sir:
Enclosed is Halliburton's bid for the chemical cleaning of the Unit #4 Boiler for the City _
of Denton. Should you have any questions regarding this proposal or our pricing, please call
us at 1-800-932-5326. Halliburton appreciates the opportunity to be of service to you on this
project.
WP rely,-
Lee P. Coll
Field Engineer
Halliburton Industrial Services
0 A Halliburton Comoanv'
Halliburton Industrial Services Division
Bossier City, Louisiana,
Chemical Cleaning Proposal`
City of. Denton; Electrical Production" Division
Unit Four Boiler
The information in this document is proprietary to Halliburton Services. Procedures,
parameter values, and concepts provided in this document are intended only as an aid to
the customer for the planning and evaluation of services. Halliburton intends to provide
information and contracting services, and takes no responsibility for engineering design and
specifications for the specific work. Any further use or disclosure of the information in this
document is prohibited without the expressed written consent of Halliburton Services.
i~
I. A. Scope of Work
Halliburton Industrial Services will provide chemical cleaning services to the City of
Denton's Electrical Production Division for the purpose of cleaning the internals of the
Unit Four Boiler in Denton, Texas. Halliburton will provide all necessary chemicals,
personnel, and equipment to provide the chemical cleaning services.
B. Provisions by Halliburton
Halliburton will provide the following items for completion of services listed in
the Scope of Work section.
1. Chemical Requirements
27,330# MACOR®: this is an EDTA based chelant, and the amount listed here
reflects a 50% excess of material for additional
strengthening of chemical solution during the iron removal
phase.
16 gallons OSI-1: this is the inhibitor for use with the MACOR process
700# sodium nitrite: to be used during the copper removal phase of the chemical
cleaning.
2. Equipment Requirements
A. (1) Chemical Transport with injection pump: for transporting chelant,
mixing chemicals, and injecting chemicals into boiler.
B. (1) Laboratory Trailer: for on site analysis of chelant and dissolved iron
and copper concentrations. Metals analysis by atomic absorption.
C. (1) Air compressor: to blow air during copper removal phase.
D. (1) Lot - Miscellaneous equipment including flowmeters, hoses, injection
iron, valves, and associated fittings.
3. Personnel Requirements
Halliburton will provide one (1) each of the following personnel on a per-
shift basis:
Supervisor/Chemist
Service Representative
Equipment Operator
Page 1
T.
III. Pricing
A. Chemical Pricing
Item
Quantity
Unit Price
Total
MACOR® chelant
27,330 pounds
$0.57/pound
$15,578.10
OSI-1 inhibitor
16 gallons
$25.00/gallons
$400.00
Sodium Nitrite
700 pounds
$0.56/pound
$392.00
Total Chemical Price:
$16,370.10
B. Equipment Pricing
Item- - - - -
Quantity--
Time
-Unit Rate
I
Total--- -
4000 gallon Chemical Transport
1
1 day
$100.00/day
$100.00
Lab Trailer
1
1 day
$300.00/day
$300.00
Mixing/Injection Pump
1
24
hours
$45.00/hour
$1,080.00
-Air Compressor
1
1 day
$250.00/day
$250.00
Miscellaneous Items
1
NA
$125.00/job
$125.00
Total Equipment Price:
$1,855.00
C. Personnel Pricing
Item
Quantity
Time
Unit Rate
Total
Supervisor/Chemist
1/shift
24 hours
$30.00/hour
$720.00
Service Representative
1/shift
24 hours
$25.00/hour
$600.00
Equipment Operator
1/shift
24 hours
$22.00/hour
$528.00
Per Diem
6 men
2 days
$65.00/day/man
$780.00
Total Personnel Price:
$2,628.00
.N-1
- ----Page-2
D. Standby Time
Standby Time for Halliburton Personnel and Equipment are equivalent to the unit
rates listed for each item in the equipment and personnel pricing tables. This
applies for Halliburton to remain on location during operations, without
progressive work being performed. An off site standby rate for Halliburton
personnel to remain in Denton will be $15.00 per man per hour with a 9 hour
minimum per day plus the $65.00 per man per day per diem associated.
E. Mobilization
Item
Mobilization, large
trucks
Mobilization, pick ups,
small trailers, and cars
Quantity I Unit Price
1 x 240 $1.10/round
miles trip mile
5 x 240 $0.50/round
miles trip mile
Total Mobilization Price:
Total,
$264.00
$600.00
$864.00
F. Pricing Totals
IV. Contractual Agreements
- A. Insurance
- - --Halliburton will furnish a proper certificate of insurance to the City of Denton
- prior to starting operations. The certificate will be sent from our division office
in Houston before the due date of this bid.
B. Contractual Agreement
A copy of the Contract Agreement will be reviewed and approved from the
Halliburton Industrial Services Division Office in Houston, Texas and sent before
the due date of this bid.
Page 3
V. Safety
Halliburton personnel are required to wear OSHA approved safety equipment including,
but not limited to; safety glasses or goggles, protective clothing, hardhats, and steel-toed
safety shoes. Halliburton will provide all necessary safety equipment to its employees
and will cooperate with the Customer in following all safety regulations implemented by
the Customer, the City of Denton.
Page 4
VI. Provisions by the City of Denton
For Halliburton to perform the services listed in the Scope of work section, the
following provisions must be made by the City of Denton:
A. City of Denton Representative on site to coordinate chemical cleaning activity
during operations.
B. Containment. and disposal of all chemical cleaning wastes and associated rinses
or flushes. Halliburton will provide temporary connection to boiler for pumping
waste from boiler to waste storage vessels. 4" NPT connection required on boiler
drain, within 50 feet of access for tractor mounted pump.
C. Boiler quality water for mixing chemicals and cleaning pumping-and transport -
equipment after chemical injection.
D. Personnel to operate boiler during" chemical cleaning operations.
E. Free all weather access to jobsite.
F. Adequate lighting for night time operations.
G. Adequate connections for injection of chemicals into boiler, 2". NPT
recommended.
Page 5
DESCRIPTION
CHEMICALS
AA
k
DST
Sod i w.••,
14-% t
N ~ t---_
r 3~C . U1
QUAN. PRICE AMOUI
S7, 33o4 57
16 ! ad 2 5
7Dd # . 5G
312.Oc
3- EQUIPMENT
000 Od frr~se. -f
-
LG(J
TrXt/Cr
( 100 d4
t00
300 44
300
by
loco
CO- iC55a r
N.T-sCc w
- - - - - - -
2
Sb d4y
2S7
-
►2• -
• PERSONNEL
Cg. ro OSc.~ y Z
LUMP
Z6 Zg~
p
MINIMUM HOURS /d4y
PER HR
PREMIUM TIME
PER HR $
STAND BY TIME
S P.e- n r J t' S c~c
p
PER HR $
TOTALS
quote the above f.o.b. Denton, Texas. Shipment can be made
!ass otherwise indicated. in days from receipt of order. Terms net
subinitting the above bid, the vendor agrees that acceptance of any or all bid items by the City of Denton, Texas within a
_onable period of time constituei a contract.
Malling Addrms
City State Zlp
Bidder
Signature
=i•A '
DESCRIPTION
1. MOBILIZATION
1 "-;t - 24o Hales
2• EQUIPMENT AND PERSONNEL
S wogs - 2,40 (es
REQUIREMENTS FOR III A_, B,, C. AND E_ CLEAN
DEPOSITS APPROXIMATELY 1600 LBS
TOTALS
QUAN, PRICE AMC
ER ROHN
s l•lo Z~y
s •Fo ddo.a
!a quote the above f.o.b. Denton, Texas. Shipment can be made in
mess Otherwise indicated, days from receipt of order. Terms net
t submitting the above bid, the vendor agrees that acceptance of any or all bid items by the City of Denton, Texas within a
asenable period of time constitues a contract.
NLlling Atltlresf-~
131,10.1
City Stab Zip
Signature
Telnn}one
- - - - - - - - - - - - - - - - - -
Tltl.
T°:~ PAC'D'UCT=Gt-I D7%.- .GPI
- - DE.NTON.-TE:{AS-dS-A
SPECIFICATION_91-401009--- - - - -
CHEMICAL CLEANING OF UNIT FOUR BOILER
I. SCOPE OF SPECIFICATION
1. A contract is termed legal and binding up^n aw-
._cer, -issuance a r r` c-F n,rt,n r --e Crncr .
sC° 1 .-.f -m
_onhr'..ai set: ce n.e.cessaryy: ner c. "T
-r Denron's unit CnU•- n .or :s2
r-°o..1es nary The he b.oi. l.er -
has de ,sit ens _s -nr.r
" mjsq. ft. on wa*_erwails and
'''.dCltlonal hideout deposit accumi.latlcns dcCLt "-r, c ,r
zc-
nave been detected. The boiler rude mater rl umoe: -ie
depc sits -s generals; severely ^itted a re s'_,_ .,r
erosicn. This boiler has experienced 'lu:merous Luce T lr _ ani.
'n all likelihood, will experience tube failure du'lnt~':e
J."JCeSS. - "
II. SCOPE OF SUPPLY
Contractor shall supcly.
Necessary- chemicals (=-QTA type zclv,-n.t i~`^r o r,~ ~1 2 a- _
removal.
Specialty equipment to adminisre:' Chemical tc 3nd fr':m •,.^i'=,.
Personnel to set up and safel, administer haniling of a'-
chemicals and equipment used.
Proposal
1. Bid response_to include detailed descripti n of supply-for
items II..A.7, 2 and 3 above.
1. The folloaling assumptions apply:
a. water weight 'a 62 degrees F., ccerat_ n^
b. Total heating surface 35.195 s f- 'na
C. Assume 60 gram/sq. f_. -~n a^p mate : _OCC
heating Surf&ce, 1'3 grams/sq. ft. Or reme'inr2,.
?Ii. QUOTATION REQUIREMENT
h:s ;cr Oucte or .a ce- _ _ c_' _
1nC:Ude densitvm.Te
--_tailing spnrc°imat?ly i;'.C ids.cf 50.
D -en*_ w i prcvide _tOrage _,lks
zleanina solvents. -ucte rate per hour and 'lai.^.. .T. 17 d'
--'u0_e personnel necessary to safely administer c!eani. rig inc
chemical analysis. Quote iump sum labor cer hcur am rain r.;!m.
--CL caoie. Quote Dremium rile and oe icd. f acie.
_c-? s_a dby time iumo ;um per »eur.
1. ~erscnnel -ncbi 11-ati:cn V^er r-:)--rd _
- pment and "ersocnel,e: rDUnd DD^--
=s=ituate requirements 'cr III. A. ? and neca_=: Y=
c c-an -'ecc-sits totaling -°opr7X-.matel,i 150'' lo-s. Set it^^ and
'_Opper.
IV.' CONTRACTUAL AGREEMENTS
Insurance,' see Exhibit A, paces
S. C r,t-act Ayreemen*_: see Exhibit 'a,ies
V. SAFETY
a. '--O!aract^r sna11 Drc'v ice ::'lame hats. saf.cr,/ y•ac,52f:_ e-. '!CO
were and a.^:i ctner-orCT_e=T_-:e equ -nmer neCC _'-r'.' nc?9',,
acminlster- this roflr_r3ct. - -
-trac-cr sna!l o?2vide -r,:! install C°_r" 't13r::'=1
anc orc_ect c` Centon emp'm,ees cm
associated with this ccntra•ct.
Ccntracto shall ccnduct~safety -tralmnc sessions W'_!l „
- Denton emcloyees, as needed, during the ur ? t~:. r,- "._t.
VI. CITY OF DENTON SUPPLY
A. Rc^resentati:? _c _ cinare sc_ zi-y i r
=Dnta-t and disc."7sa. c, - ea'.,..nj
tE:":C< r31'`/ '_on::ectl!.ns tc oci le:-.
=c"ler wa'c_r rcr M. -^.Q _,ne:r " _ c -a! v
INSURANCE MINIMUM REQUIREMENTS
INSURANCE:
Without limiting any_ of the other obligations or liabilities of
- the Contractor, the Contractor -s-ha-1-1 provide and maintain until
the contracted work and/or material has been completed/delivered
and accepted by the City of Denton, Owner, the minimum insurance
coverage as indicated hereinafter.
Satisfactory certificate(s) of insurance shall be filed with the
Purchasing Department prior to starting any construction work
or activities to deliver material on this Contract. The
certificate(s) shall state that thirty (30) days advance written
notice will be given to the Owner before any policy covered
thereby is changed or cancelled. The bid number and title of the
project should be indicated, and the City of Denton should also
be listed -on all policies as an additional named insured. . To
avoid any undue delays,-it is worth reiterating that:
o Thirty (30) days advance written notice of material change
or cancellation shall be given;
o The City of.Denton shall be an additional named insured on
all policies.
I. WORKMEN'S COMPENSATION AND EMPLOYER'S LIABILITY. This
insurance shall protect the Contractor against all claims
under applicable state workmen's compensation laws.- The
Contractor shall also be protected against claims for
injury, disease, or death of employees which, for any
reason, may not fall within the provisions of a workmen's
compensation law.
The liability limits shall not be less than:
o Workmen's Compensation - Statutory
o Employer's Liability - Statutory
II. COMPREHENSIVE AUTOMOBILE LIABILITY. This insurance shall
be written in comprehensive form and shall protect the
Contractor against all claims for injuries to members of
the public and damage to property of others arising from
the use of. motor vehicles licensed for highway use,
whether they are owned, nonowned, or hired.
The liability limits shall not be less than:
o .-A-combined single-limit-of $500,000..00
III. COMPREHENSIVE GENERAL LIABILITY. This insurance shall be
written in comprehensive form and shall protect the
contractor against all claims arising from injuries to
members of the public or damage to property of others
- arising out -of- any -act or omission of the -Contractor _or
- - ---his-agents----employees--or-subcontractors. - -
CI - 1
To the extent the Contractor's work, or work under his
direction, may require blasting, explosive conditions, or
underground operations, the comprehensive general liability
coverage shall contain no exclusion relative to blasting,
explosion, collapse of buildings, or damage to underground
property,
The liability limits shall not be less than:
o A combined single limit of $500,000.00
IV. OWNER'S PROTECTIVE LIABILITY INSURANCE POLICY. This
insurance shall provide coverage for the Owner and its
employees, in the name "of the City of Denton, for
liability that may be imposed. arising out of the work
being performed by the Contractor. This also includes
liability arising out of the omissions or supervisory acts
-of the-owner. Although this insurance is strictly for the
benefit of the Owner, the Contractor is responsible for
obtaining it at his expense.
The liability limits shall not be less than:
o A combined single limit of $500,000.00
INSURANCE SUMMARY:
The Contract shall provide insurance to cover operating hazards
during the period of placing the facility in operation and during
testing, and until such time as the facilities are completed and
accepted for operation by the Owner and written notice of that
fact has been issued by the Owner. Approval of the insurance by
the Owner shall not in any way relieve or decrease the liability
of the Contractor hereunder. It is expressly understood that the
Owner does not in any way represent that the specified limits of
liability or coverage or policy forms are sufficient or adequate
to protect the interest or liabilities of the Contractor.
Again, the Owner shall be given a certificate of insurance
indicating that all of the above policies and the appropriate
limits are indeed enforced. The certificate shall also indicate
that the owner will be given at least thirty (30) days written
notice of cancellation, non-renewal, or material change of the
required insurance coverage. All responsibility for payment of
any sums resulting from any deductible provisions, corridor or
self-insured retention conditions of the policy or policies shall
remain with the Contractor. The Contractor shall not begin any
work until the Owner has reviewed and approved the insurance
certificates and so notified the Contractor directly in writing.
Any notice to proceed that is issued shall be subject to such
approval by the Owner.
CI - 2
NAme,and°A4dress of Agency
City of Denton Reference:
Project Name:
Project No:
Phone
Project Location:
- Name and Address of Insured:
Managing Dept:
Companies Affording Coverage:
A
Phone
C
This is to certify that: 1) Policies
2) The City of Denton is listed as an
of insurance listed below have been issued and are in force at
additional insured
this time
:rxnpany
as to all applicable coverage.
.
-otter Type of Insurance
Expiration Limits of Liability
Polic Number Date
Comprehensive General Liability
In Thousands 000
- Occurrence
- Claims Made (see #4-Page CI-4)
Occurrence
Broad Forth to Include:
Bodily Injury
=
-.Premises/Operations
I
Property Damage - - -
s
-
ndependent Contractors
- Products/Completed Operations
- Personal injury
- Contractual liability(see #3-Page
Bodily injury and Property
CI-4) Damage Combined
f
- Explosion and Collapse Hazard
- Underground Hazard
- Liquor Liability Coverage
- Fi
L
re
egal Liability (see #5-Page
-_Broad Form -Property- Damage- -
_
CI4)
-
_
- Professional Errors/Omissions
-
`
- occurrence
- claims made (see #4-Page CI4)
Comprehensive Automobile
Liability
Bodily Injury/Person S
Bodily Injury/Accident f
- Owned/Leased Automobiles
- Non-owned Automobiles
Hi
Property Damage
f
-i_
-
red Automobiles
-
Bodily Injury/Property
Damage Combined =
- Workers' Compensation and
Employers' Liability
Statutory Amount
j
- Owners' Protective Liability
f
Other Insurance F F
scription of Operations/locations/Vehicles.
ach policy shall require thirty (30) days notice of cancellation, non-renewal, or material change in coverage.
See #2, Page CI-4).
Tie and address of Certificate Holder
TY.OF DENTON, TEXAS
iCIIASING AGENT
1-B TEXAS ST.
ITON, TEXAS 75201
AUIIIORI2E0 REPRESENTATIVE
SEE DEFINITIDNS ON PAGE Cl 4 ATTACHED.
DEFINITIONS
1. ADDITIONAL INSURED: The City of Denton, its elected and
appointed officials, officers and employees. (This does
not apply to Worker's Compensation.)
2. -NOTICE OF CANCELLATION: Each policy shall require that
thirty (30) days prior to the cancellation, non-renewal, or
any-material change in coverage, a notice thereof shall be
given to owner by _certified mail. If the policy--is--
cancelled for non-payment of premium only ten (10) days
written notice to owner is required.
3. CONTRACTURAL COVERAGE: (Liability assumed by contract or
-agreement,.and would not otherwise exist.) The contractual
liability requirement shown on the reverse side of this
Certificate of Insurance under Comprehensive General
Liability, must include a definition of coverage broad
enough_.to provide coverage for obligations assumed by the
contractor'in the referenced contract. This Certificate of
Insurance is provided as required by the governing contract.
4. CLAIMS MADE POLICY FORM: Required period of coverage will
be determined' by the following formula: Continuous
coverage for the life of the contract, plus one year (to
provide coverage for the warranty period), and a extended
discovery. period for a_ minimum of five (5) years which
shall begin at the end of the warranty period.
5. FIRE LEGAL LIABILITY: (Required in all contracts that
involve the occupancy, construction or alteration of
City-owned or leased facilities.) Insurance is to cover
buildings, contents (where applicable) and permanently
installed equipment with respect to property damage to
structures or portions of -structures - if such damage is
-
caused by the peril of fire and due to the operations of
the contractor. Limit of liability is to be a minimum of
$500,000.
6. OWNER: The term owner shall include all authorities,
boards, bureaus, commissions, divisions, departments, and
offices of the owners, and individual members, employees,
and agents thereof in their official capacities, and/or
while acting on behalf of the owner.
CI - 4
HIGHLANDS INSURANCE COMPANY
HIGHLANDS UNDERWRITERS INSURANCE COMPANY
HIGHLANDS CASUALTY COMPANY
600 JEFFERSON STREET
HOUSTON. TEXAS 77002
CERTIFICATE OF INSURANCE
NAME AND ADDRESS OF CERTIFICATE HOLDER: NAME AND ADDRESS OF INSURED
I - HALLIBURiON INDUSTRIAL SERVICES,
CITY OF DENTON, TEXAS A Division of Halliburton Services,
A Division of Halliburton Company
Purchasing Division -
--901-B -Texas Street - _-11767_ Katy Freeway-Suite-660
- - - - - - - - - -
-Denton,- Texas -76201 -Houston, -TX-77079
Re: Contract-Agreement
--Attention:_- Melanie-Harden,-Buyer ----dated-.September-3; -1991
L
This is to certify that the policies of insurance described below have been issued to the insured for whom this certificate is executed
and are in force at this time. In the event of cancellation or material change in a policy affecting the certificate holder, 30 days prior
written notice will be given to the certificate holder. This certificate of insurance neither affirmatively nor negatively amends, extends, or
alters the coverage afforded by policies shown below.
POLICY COVERAGE & EXTENSIONS
POLICY NUMBER
EFFECTIVE
EXPIRATION
LIMITS OF LIABILITY
Workers' Compensation and
RHC 19 78 05
01/01/91
Until Cancelled
Employers' Liability
Operations in all states except
RWC 19 78 06
01/01/91
Until Cancelled
Workers' Comp.-Statutory
IL, KS, LA, MS, NM, OK,
as the insured is an
(1)
approved self-insurer.
The insured is self-insured
Employers' Liability-- -
as respects USL&H, OCSLA
$2,000,000 per occurrence -
and Maritime employment.
Comp. Gen. Liability
Operations in all states
Premises-Operations
'
Bodily Injury & Property Damage
Contractors
Protective
(2)
RAO 10 06 46
01/01191
Until Cancelled
$2,000,000. Combined Single
Products-Completed Operations
Limit per occurrence
Blanket Contractual
Broad Form Property Damage
XC&U Hazards
Non-owned watercraft
Protection & Indemnity
.
All owned watercraft -
"
-
Bodily Injury & Property Damage
In-Rem
endorsement--
-(3)-
- RAO-10-06-46
-01/01/91-
-Until Cancelled- -
-$2,000;000.-Combined-Single -
Excludes crew/employees
Limit per occurrence
No navigational. limit
-
Comp. Auto Liability
RAT 10 02 30
01/01/91
Until Cancelled
Bodily Injury & Property Damage
Operations in all states
(4)
$2,000,000 Combined Single
All owned; non-owned;
RAA 77 15 23
01/01/91
Until Cancelled
Limit per occurrence
hired vehicles
REMARKS:
The liability policies described above include certificate holder as an
additional insured but only with respect to and to the extent of the
liabilities of RALLIBURTON under contract with the certificate holder.
Date of Issue 10/8/91
die
WJ4.w 00 Altil ~
Authorized Representative
6630236
1 --0 NERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE..MUT
DECLARATIONS _
Renewarorfvumber HIGHLANDS INSURANCE. COMPANY
Policy No. AOC 10 03 88 HOUSTON, TEXAS
Named insured and mailing Address (Nn, Street, Town or City, County, slate, zip Code)
CITY.OF DENTON TEXAS
901-B TEXAS
DENTON, TEXAS 76201 COMPLAINT NOTICE-" E:AS
Policy Period i From 10/22/91 to 10/2 SHOULD ANY DISPUTE ARISE ABOUT VOUFR
PREMIUM OR ABOUT A CLAIM THAT '!CU HAVL-
address shown above. - - FILED, WRITE TO THE COMPANY TH,`A, SSt-I=D
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND S THE POLICY, BOND OR CERTIF;CATE. )F Ti E
YOU TO PROVIDE THE INSURANCE AS STATED IN THIS P, PROBLEM IS NOT RESOLVED, YOU FRAY ALSO
DESIGNATION OF CONTRACTOR
Y1rnF L C F rlC JI/'AI C DVHKU OF
BOX 149091
AUSTIN
TEXAS-
,G7-1-2-=09-
-
Designation of Contractor and Mailing Address
,
,
.
j
-
(512) 475-1771. THIS NOTICE OF COnvIFL.`•°NIT
HALLIBURTON INDUSTRIAL SERVICES, DIV.
PROCEDURE IS FOR INFORidlAT O !
P.O. DRAWER 1431
-
DOES NOT BECOME A PART Cr2 C , ` DITTO , - =
DUNCAN,
OKLAHOMA 73536-0120
THIS POLICY, BOND OR CE-mlciCA E.
LOCATION OF COVERED OPERATIONS
UG 101 UNIFORM PRINTING 8 SUPPLY, INC.
DENTON, TEXAS - INDUSTRIAL CLEANING
LIMITS OF INSURANCE
Aggregate Limit
$ 500 000.
Each Occurrence Limit
$ 500, 000.
BUSINESS DESCRIPTION
Form of Business: '
❑ Individual ❑ Joint Venture ❑ Partnership
® Organization (Other than Partnership or Joint Venture)
Business Description:
PREMIUM
Rate per -
Classification Code No
. Premium Basis $1,000 of Cost Advance Premium
! CONSTRUCTION OPERATIONS 16292
I OWNERS
26,885 FLAT $ 500. MP
(NOT RAILROADS)
EXCLUDING OPERATIONS ON
BOARD SHIPS (335-999)
;
Total Advance Premium $ 500. MP
Premium shown is payable : $ at inception:$
1 St Anniversary;$ 2nd Anniversary..
FORMS AND ENDORSEMENTS
Forms and Endorsements applying to this Coverage Part and made part of this policy at time of issue:
CG 00 09 (11-88), CL 177 (11-85), CO 25 03
(11-85), CO 25 04 (11-85),
CG 28 55 (11-87), CO 28 24C (11-85), NO. -1
oft a
BY ads..!
Authorized Representative
10/25/91 THESE DECLARATIONS AND THE COMMON POLICY DECLARATIONS, IF APPLICABLE, TOGETHER WITH THE COMMON POLICY CONDITIONS, COVERAGE
RM FORM(S) AND FORMS AND ENDORSEMENTS, IF ANY, ISSUED TO FORA A PART THEREOF, COMPLETE THE ABOVE NUMBERED POLICY.
Includes copyrighted material of Insurance Services Office, Inc., with its Permission. Copyright, Insurance Services Office, Inc., 1984
JOL 190-0C XL 190 (7)-0 (Ed. 11-85)
DATE September 3, 1991
~~TY_~ORN~IR_REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID 111272 - DISTRIBUTION TRANSFORMERS
RECQMMMATIQN We recommend this bid be awarded to the
lowest evaluated bidders, Wesco in the amount of $29,260 00
for items 1, 2, & 3 and Techline in the amount of $6,588 00
for item 4
SUMMARY This bid is for Transformers to be used throughout
the City of Denton Electrical Distribution system After an
evaluation of the load losses of all transformers bad the
two low vendors were determined
NAMQj!2END Tabulation Sheet, Transformer Evaluations
PRO~RAM~~_gEPARTMENT_QR_~ROggR_AFFECTRD Budgeted Funds for
Electrical Distribution
NIR~AR_IMPAU 1990-91 Account I1612-080-RB90-9222
Respe ul/l/y su m tted
v
_
o yd V Harrell
City Manager
Prepared by
Name Deni~arpo 1
Title Senior Buyer
181 DOC
BID #
1272
BID NAME
DISTRIBUTION I
TEMPLE I
TECHLIIE I
G E SUPPLY i
CENTRAL i
CUMMINS i
ODOM & CO 1
TRAU=RMERS
MOLONEY
I
I
i
1
OPEN DATE
JULY 30, 1991 1
I
I
I
I
I
I
I
I
I
I
I
1
# iQTY 1
ITEM DESCRIPTION i
VENDOR i
VENDOR I
VENDOR i
VENDOR i
VENDOR i
VENDOR 1
1 1 3 1
300 KVA 12D/208V 1
$6,050 00 1
$4,663 00 1
NB 1
NB 1
$5,613 49 1
NB
I 1
3 PHASE PM I
I
ALTERNATE i
$6,457 00 1
i
I
I
2 1 3 1
300 KVA 277/480V I
$5,807 00 I
$4,802 00 I
NB 1
NB 1
$5,567 69 1
NB
1 1
3 PHASE PM I
I
1
I
I
1
1
ALTERNATE I
$6,981 00 1
3 1 1 1
100 KVA 240/480V I
$1,607 00 1
$1,708 00 1
NB 1
$1,770 00 1
NB 1
NB
1 PHASE PM I
I
ALTERNATE 1
$1,955 00 1
I
I
1
1
1
4 1 9 150 KVA 277/480V CONV 1
$720 00 1
$732 00 1
NB 1
$638 00 1
NB 1
NB
I i
1
ALTERNATE 1
I
$784 00 1
I
1
I
1
1
1
1
rsu*xaca*n**aw,aFx~a«xu+t~rwarmuarrxxaasn*~u~«~nuuua~run«aa~~~uerxaa~nnsca~s~r~~aaraus*nuwrr~*a,ar~*,r**xxx~rxnnaar~xac
I
IEBS ELECTRICI
NESCO i SAN ANGELO I
VAN TRAN 1
PRIESTER 1
POLELINE 1
I I
i
ELECTRIC 1
IND i
SUPPLY I
I I
i
#
IQTY
1 ITEM DESCRIPTION
i VENDOR i
VENDOR i
VENDOR i
VENDOR i
VENDOR i
VENDOR 1
1
1 3
1 300 KVA 120/208V
i $5,780 00 i
$4,620 00 1
$5,994 00 1
$6,096 00 1
x,113 00 1
$5,488 00 1
I
1 3 PHASE PM
I I
I
1
I
I
1
I
1
I I
I
I
I
1
1
2
1 3
1 300 KVA 277/480V
1 $5,780 00 1
$4,580 00 1
$5,994 00 1
$6,031 00 1
$5,043 GO I
$5,444 00
I
I 3 PHASE PM
I I
1
I
I
I
1
3
I
1 1
I
1 100 KVA 240/480V
I I
1 $1,567 00 1
1
$1,660 00 1
1
$1,796 00 1
I
$2,315 00 1
I
$1,293 00 1
1
NB
1 PHASE PM
4
i
1 9
i
150 KVA 277/480V CONV
I
I I
1 $778 00 1
I I
I
$742 00 1
I
$707 00 1
$1,048 00 1
$688 00 1
$722 00 1
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4 DATE September 3, 1991
CITY-COUNCIL-REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID 41275 - INFRARED IMAGING SYSTEM
RECQMMENDATIQN We recommend this bid be awarded to the low
bid meeting specification of Agema Infrared Systems in the
total amount of $22,500 00
UUMMARY This bid is for the purchase of a infrared camera
system which will be used by the Electric Distribution
Department Inspections made with this camera detect heat
generation from excessive current, short circuits and
defective components or corrosion in the electric
distribution system of the City of Denton The three lower
bidders did not meet specification due to the fact that
their Infrared systems were not solid state
RACKQROUND Tabulation Sheet and Memorandum from George Pool
dated August 20, 1991
PRQUANE ---QEPARTMENT---OR---QROUPE-- AFFECTED Electric
Distribution
FISCAL-IMPACT Budgeted Funds for Electric Distribution
Account 41610-080-0252-9232,
Prepared by
Name Denise Harpoo
Title Senior Buyer
Respect lly submitted
~4114 4-
Lloy V Harrell
City Manager
182 DOC
BID #
1275
BID NAME INPM 1ED IMAGING SYSTEM
OPEN DATE AUGUST 6, 1991
I
FUR SYSTEMS laWTROPHYSICS
I CORP
I
I
I
AGEMA INFRARED
I SYSTEMS
I
I
1
ISI GROUP
IT
X DAR
CORP
# i QTY i ITEM DESCRIPTION
I VENDOR
I VENDOR i
VENDOR 1
VENDOR i
VENDOR
I
i
I i
I
A 1 i INFRARD IMAGING
1 $18,500 00
1 $13,995 00 1
$22,500 00 1
$17,545 00 1
$223,890 00 1
I i SYSTEMS
I
I i
i
I
i
i i PLUS CAMERA
i $1,050 00
I i MANUFACTURER
I FUR
IELEDTRO ffSICS 1
AGEMA i
ISI I
E}mAR 1
I i
I
I
DELIVERY
1 90 DAYS
1 30 DAYS I
4-6 WEEKS 1
45 DAYS 1
15-30 DAYS 1
I i
i
I I
i
I
RECD!`,
CITY OF D'i'
PURu ' SI ,
X91 AUG 21 PH 11 03
CITYoiDENTONMUNICIPAL UTILITIES/ 901 A Texas Street/ Denton TX76201
MEMORANDUM
TO Tom Shaw, Purchasing Agent
FROM 6P George Pool, Electric Engineering Associate I
DATE August 20, 1991
SUBJECT INFRARED IMAGE CAMERA
The Electric Engineering Department recommends the purchase of the
Agema 210 Infrared (IR) Imaging System from the Leake Company for
$22,500 The optional items such as the 8mm camcorder, video
player, and color video printer, will not be purchased from the
Leake Company, but by a separate p o for approximately $4,500
From the five bidders, Agema was the only bid that met, or
exceeded, the requirements
The Electrophysics, ISI and Xedor IR Systems are built using the
Pyroelectric Vidicom (PEV) technology This technology uses a PEV
tube as the IR sensor, which can easily be temporarily or
permanently damaged by directing the camera at the sun or other
high temperature sources such as the boilers at the Power Plant
This PEV tube technology means the camera is not a complete solid
state device as requested in the bid specifications In addition,
this PEV tube is very expensive, and can cost as much as 50% of the
original price of the camera to replace The operation of the PEV
type camera requires continuous panning of the camera to view an
image which makes it awkward and cumbersome to operate The image
with the PEV tube has a tendency of creating trails and shadows,
which takes away from providing a good clear output This PEV
technology also makes the camera bulkier and heavier than the pure
solid state sensor design The weight and size is very important
to the operation and usability of the IR camera, since this
equipment will be operated by one person, for eight hour periods,
in 950F weather
The Flir System bid did not have the required RS-170 video output
as requested in the specifications This output is an interface to
a VCR allowing the image to be stored and later viewed for analysis
and reporting This capability is very important to the success
and operation of the IR image program Furthermore, the Flir
System is 22 pounds heavier than the Agema 210 System, which would
limit it's usability due to the reasons mentioned above
GP to
08201271
DATE September 3, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID X11278 - TIRE CUTTER
RECOMMENDATION We recommend this bid be awarded to the low
bidder, Brisco Tire Service Inc , in the total amount of
$15,794 00
EUMMARY This bid is for the purchase of a Trailer mounted
the cutter for use at the City of Denton Landfill New
Federal Regulations will not allow whole tires to be buried
in the landfill, and the cutting of these tires will also
save valuable landfill space
BACEOROUND Tabulation Sheet
PROORAMU1__2EPARTMEN1__OROROUPS__AFFE21E2 Solid Waste
Department
ZIIZAL_IBLACT Budgeted account #630-024-0803-8507
Respec lly submitted
_ 4
Lloy V Harrell
City Manager
Prepared by
Name Denise Harpooll
Title Senior Buyer
180 DOC
BID #
1278
BID NAME
TIRE CUTTER
i BRISCO TIRE I
DAVID LANE
I SERVICE INC i
AND SONS
OPEN DATE
AUGUST 13, 1991
I
4k i QTY I
-I- I-
I I
ITEM DESCRIPTION
-i i
i VENDOR i
-
I I
VENDOR
I i
1 I I
PASSENGER/TRUCK
I I
I $14,949 00 ;
$114,985 00
I I
TIRE CUTTER
I
2 1 I
REPLACEMENT BLADES
i $845 00 i
$850 00
i
I i
DELIVERY
I 10 DAYS i
10 DAYS