1991-128ORDINANCE NO
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described proposals are the best
responsible proposals for the materials, equipment, supplies or
services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" on file in the Office of the City's Purchasing Agent
filed according to the number assigned thereto, are hereby accepted
and approved as being the lowest responsible bids for such items
ITEM
NUMBER
NO
VENDOR
AMOUNT
1255
1-6
Commerical Body Corp
$
6,839
51
1255
7-15
UEC Equipment
$
6,182
82
1273
1 A
Dallas Peterbilt
$135,154
00
1273
1 B
Davis Truck
$
35,435
00
1273
2
Southwestern Equipment
$
72,376
00
1274
1&3
Cummins
$
89,355
00
1274
2
KBS Electric
$
34,425
00
1268
All
Mid American Corporation
See
Exhibit
A
SECTION II That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this e. day of 1991
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BYJ
EXHIBIT A
BID #
1268
i
BID NAME
OIL & GREASES
i
MID AMERICAN
CORP
OPEN DATE
7-30-91
i
# 1 QTY 1
ITEM DESCRIPTION
i
VENDOR
1 i i
HYDRAULIC OIL
1
102 30 DR
2 i 1
DEXTRON
i
141 90 DR
1
i
i
87 QT 1
I
3 i 1
15W -40
1
1
135 20 DR 1
89 QT
4 i I
TRACTOR FLUID
1
144 65 DR
* 15 70 PAIL
i
5 i i
TRANS FLUID
1
144 65 DR
N/B
6 1 1
PS FLUID
1
206 80 DR 1
i
N/B
7 i i
HYD OIL(NON-COND)
1
207 90 DR
I
8 1 i
10 W OIL DRUM
1
130 35 DR
9 i 1
1
10 W OIL QUARTS
i
1
87 QT
10! i
50 W OIL
1
141 90 DR
N/B
lli i
90 W GEAR LUBE
1
172 00 DR
i
12: 1
W B GREASE
1
98 TUBE
i
131 1
GEAR GREASE
1
98 TUBE
i
141 i
CHASSIS GREASE
i
98 40 DR
I
*N/B 2 GAL
1
N/B QT I
1
DELIVERY
1
2 DAYS
i
DATE AUGUST 20, 1991
CLIT~_~OUN~I~_REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1255 - HYDRAULIC TOOLS AND ACCESSORIES
RECQMMMA112N We recommend this bid be awarded to the low
bidder meeting specification for each of the items Items
1 thru 6 to Commercials Body Corp in the total amount of
$6,839 51 and items 7 thru 15 to UEC Equipment Cc in the
total amount of $6,182 82
SUMMARY This bid is for hydraulic tools and accessories to
be used on a new Water & Sewer Field Service Utility Truck
Items 1 thru 6 were bid at a lower price by UEC but did not
meet specifications Item 8 was bid at the same price by
both companies but UEC had a 14 day delivery as opposed to
Commercials Body's at 30 days
RAMROUND Tabulation sheet
PROC~RAMS~_DEPARTMEMI~__0$_~ROjig~S__AFPEC~TED Water and Sewer
field services capital equipment
FUGAL--_IMgA21 Budgeted funds for 91 account
#620-081-0461-9107
pec C OF D
Res
f~A
I
7
Lloyd V Harrell
City Manager
Approved
Name Denise Harpoo
Title Senior Buyer
DH/,jh
178 DOC
BID # 1255
BID NAME HYDRAULIC TOOL
ACCESSORIES
OPEN DATE 5-21-91
# I QTY I ITEM DESCRIPTION
Ti
1 CHAIN SAW
2 1
1 CHIPPING HAM
3 1
1 DRILL
4 i
i PUMP
5 i
i JACK HAMMER
6 I
i II11PACT WRENCH
7 1
1 VALVE BOX CLEANER
8 1
1 VALVE EXERCISER
9 1
1 REVOLUTION COUNTER
101
1 KEY
11i
1 TORQUE AR4 EXT
121
1 HYD HOSE
131
1 COUPLERS
141
1 QUICK COUPLER
151
1 HOSE REM
DELIVERY
FOB
A-1 RENTAL
VE[DDR
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
I
1 I I
I I 1
CONLEY LOTT i CMIERCIAL i U E C
BODY CORP
1
I i 1
I 1 I
I I I
VENDOR I VENDOR i VENDOR 1
$956 25
NB
NB
$1,700 00
$1,650 00
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
10 DAYS
$724 10
$1,447 80
$741 40
$1,310 71
$1,847 00
$768 50
$2,360 Go
$2,850 00
$295 00
$168 00
$69 00
$3 00
$2 84
$43 58
$662 50
30 DAYS
DENTON
$665 00
$1,820 00
$689 50
$1,050 00
$1,533 00
$742 50
$-2,335 00
$2,850 00
$295 00
$168 00
$69 00
$1 56
$1 61
$27 58
$490 54
14 DAYS
DATE August 20, 1991
CI11_92KN2IL_RRP2RT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID # 1273 - COMMERCIAL REFUSE TRUCKS
R&COMM&RDATIQR We recommend this bid be awarded to the
lowest bidder meeting specification as listed below
Item 1 A Truck Cab/Chassis to, Dallas Peterbilt at
$67,577 00 each total price $135,154 00
Item 1 B Front load Packer Body to Davis Truck at
$35,435 00 each total price $70,870 00
Item 2 Truck Cab/Chassis and sideload body to
Southwestern Equipment at $72,376 00
SUMMARY This bid is for the purchase of two (2)
Peterbilt/Pak Mor combination front load commercial refuse
trucks and one (1) Ford/Emeo combination side load
commercial truck
Total bid, Item 1 is $206,024 00 for two (2) Peterbilt/Pak
Mor front load trucks Total bid Item 2, is $72,376 for
one Ford/Emeo Side sideload truck
One Front Load refuse truck is d replacement for Rig 12028
which was to be retired last year The two remaining units
are required to properly equip the City of Denton Solid
Waste Division for the assumption of all commercial service
Collection containers will be presented to Council for award
at a later date
$ACKjEQjER Tabulation sheet
gROGRAM~~_DEEARTMEMT__OR__GRORE~_AFFRCTED City of Denton
Solid Waste Division and commercial refuse customers
FIa&AL_IMEA21 These trucks will be fundea from a Third
Party lease/purchase agreement to be presented to Council in
November 1991 This date is determined by delivery of
equipment and implementation of the expanded Commercial
Service Equipment is due to be delivered the first two
weeks in December Since third party interest rates are
variable the actual bid and award must take place as close
to the payment date as possible First payments will be due
December 30, 1991
City Council Report
August 20, 1991
Page 2 of 2
Respec lly ~u%Zb:ed
Lloyd V Harrell
City Manager
Approved
Name Tom D Sh--aw--,-C PM
Nae
Title Purchasing Agent
TS/,jh
174 DOC
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DATE August 20, 1991
CIT~_QOUNCIR_REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID 111274 - 500 MCM UNISHIELD 112, CONCENTRIC
3 PHASE CABLE
RECQMMRRDA.T QN We recommend this bid be awarded to the low
bidder meeting specification for each item
1 & 3 500 MCM Unishield and 795 bare aluminum
Cummins $89,355 00
2 112 concentric 3 /
KBS Electric $34,425 00
SUMMARY This bid is for electrical distribution cable and
wire This will replace warehouse inventory which has been
depleted Poleline Electric bid a lower price on item 1,
but the cable they bid did not meet specification On item
2, the price bid was the same from Cummins and KBS, since
Cummins qualified their bid by not holding the price firm
for our specified sixty days, we recommended this item be
awarded to KBS Electric
$ACRQROQMg Tabulation sheet
gRQQRAM}_DEgARTMER~_QR_QROyR_AFRBQTED Working Capital for
warehouse inventory of Electric Distribution Materials
FIaQAR_IMPAQj Budgeted Funds acct 11710-043-0582-8708
Respec 11/ysubmitted
v/
Lloy V Harrell
City Manager
Approved
Name Denise Harpoof
Title Senior Buyer
DH/jh
176 DOC
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TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1268 - OILS AND GREASES
$jdQQ~~)djygagjQJ3 Council approve award of annual bid with
option to renew for oils and greases to the lowest overall
unit price bidder, Mid American Corporation
#
1 *DESCRIPTION*
1
11
(HYDRAULIC OIL
1 102 30 DR I
12
IDEMW
1 141 90 DR 87 QT 1
13
115W -40
1 135 20 DR 89 QT 1
14
ITRACTOR FLUID
1 144 65 DR 15 70 PAIL 1
15
ITRANS FLUID
1 144 65 DR I
16
IPS FLUID
1 206 80 DR 1
17
1HYD O1L(NCN-COND)
1 207 9o DR I
IU 1 *DESCRIPTION* 1
i
18 110 W OIL DRW 1
130 35 DR 1
19 110 W OIL QUARTS 1
87 QT 1
10150 W OIL 1
141 90 DR
111190 W GEAR LUBE 1
172 00 DR
1121W B GREASE 1
98 TUBE 1
1131GEAR GREASE 1
98 TUBE I
1141CHASSIS GREASE 1
98 40 DR I
a.UNMA$Y This bid is for the purchase of automotive and
equipment oils and greases to be used by the Fleet
Maintenance Division
11AQUE22HP Tabulation sheet
g$QQ~~p];Zy_pjtpQ$Tj1$13~_Q$_Q$Q jg~_~)V$$QSEg Fleet Maintenance
FILUL-1HEAfel Fleet Maintenance account 710-025-0580-8710
Respect 11ly ubmi ted
-
Lloyd Harrell
City Manager
Prepared by
Name Melanie k;arden
Title Buyer
Approved
Name Denise Harpoo
Title Senior Buyer
MH/,jh
175 DOC
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