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1991-090ORDINANCE NO qj °_~D AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated com- petitive sealed proposals for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are the best responsible proposals for the materials, equipment, supplies or services as shown in the "Proposals" submitted therefor, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Proposals" on file in the office of the City's Purchasing Agent filed according to the number assigned thereto, are hereby accepted and approved as being the lowest responsible bids for such items ITEM NUMBER NO VENDOR AMOUNT 1257 1 Southern Asphalt See Exhibit A 1257 2 Koch Materials See Exhibit A 1257 3,5 ELF Asphalt See Exhibit A 1257 4 MCS Petroleum See Exhibit A 1257 6,7,12B Vulcan Materials See Exhibit A 1257 8,9,12A Sunmount See Exhibit A 1257 10,11 Jagoe Public See Exhibit A SECTION II That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Invitations, Proposals, and related documents SECTION III That should the City and persons submitting ap- proved and accepted items and of the submitted proposals wish to enter into a formal written agreement as a result of the accep- tance, approval, and awarding of the proposal, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposal or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective imme- diately upon its passage and approval PASSED AND APPROVED thlsay of 1991 BOB CASTLEBERRY, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY BY Exhibit A Il$m 1 AC10 LIQUID ASPHALT SOUTHERN ASPHALT 3753 GAL 2 CRS-2 ASPHALT EMULSION KOCH MATERIALS 637 GAL 3 HFRS ASPHALT EMULSION ELF ASPHALT 6455 GAL 4 MS2 ASPHALT EMULSION MCS PETROLEUM 59 GAL 5 31OSDH ASPHAL T PRIME ELF ASPHALT 7155 GAL 6 PB4 PRECOATED STONE VULCAN MATERIALS 18 29 TON 7 P35 PRECOATED STONE VULCAN MATERIALS 18 29 TON 8 TYPE D OR A HOT MIX 12 YD SUNMOUNT 21 80 TON 9 TYPE D OR A HOT MIX FLOWBOY SUNMOUNT 20 70 TON 10 TYPE D OR A HOT MIX PICKED UP JAGOE PUBLIC 19 50 TON 11 TYPE D OR A HOT MIX DELIVERED JAGOE PUBLIC 25 50 TON 12 TYPE FF CO LD LAY DELIVERED SUNMOUNT 22 50 TON PICKED UP VULCAN MATERIALS 18 00 TON DATE June 25, 1991 gITY_COUNCIL_REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT BID 111257 - ASPHALT EMULSION ROAD MATERIALS RECOMMERDATIgN We recommend this bid be awarded to the low bidders as follows ITEM 1 AC10 LIQUID ASPHALT SOUTHERN ASPHALT 3753 GAL 2 CRS-2 ASPHALT EMULSION KOCH MATERIALS 637 GAL 3 HFRS ASPHALT EMULSION ELF ASPHALT 6455 GAL 4 MS2 ASPHALT EMULSION MCS PETROLEUM 59 GAL 5 31OSDH ASPHALT PRIME ELF ASPHALT 7155 GAL 6 PB4 PRECOATED STONE VULCAN MATERIALS 18 29 TON 7 PB5 PRECOATED STONE VULCAN MATFRIALS 18 29 TON 8 TYPE D OR A HOT MIX 12 YD SUNMOUNT 21 80 TON 9 TYPE D OR A HOT MIX FLOWBOY SUNMOUNT 20 70 TON 10 TYPE D OR A HOT MIX PICKED UP JAGOE PUBLIC 19 50 TON 11 TYPE D OR A HOT MIX DELIVERED JAGOE PUBLIC 25 50 TON 12 TYPE FF COLD LAY DELIVERED SUNMOUNT 22 50 TON PICKED UP VULCAN MATERIALS 18 00 TON SUMMARY This bid is for asphalt emulsion materials and pre coated aggregate for us e by the street department all ite ms were awarded to low b id with the except ion of item s 10 and 11 Item 10 which is Hot Mix- Hot Lay picked up from the vendors plant Sunmou nt Corp had a l ower price but whe n taken into considerati on the distance ou r trucks w ould be traveling to pick this material up, the cost would be mor e than that bid by Jagoe Public, who is a local ven dor On Item 11 Sunmount qualifi ed their bid by ta king excep tion to the amount of Hot Lay delivered and in stalled ma king Jag oe Public the next low a cceptable bidder BAUa22EjR Tabulation sheet, Memorandum-Jerry Clark on June 10, 1991 PRgq$AM~~_DEPAR~MENT_OR_gRgyPU_AFFECTEp Street Department CITY COUNCIL REPORT JUNE 25, 1991 PAGE 2 OF 2 HUAL_IM AC1 Budgeted funds for Street Maintenance Materials for 1991-1992 R*pec, 11/y/submitted - CHarrell City Manager Prepared by Name Denise Harpool Title Senior Buyer Approved z z ~ ~ -A ---7 Name Tom D Shaw, C P M Title Purchasing Agent DH/jh 165 DOC - - s Os s as sic N N ~ N ^ ~ S - - a8 iC H+~ ~3 sd~ dw' d3 3 d 3 3 d d x'd G E dd 66 ~ - - - - - a~ z ~ s' ~i m ~ q a ~am laaa aw aw am F3 F~ ~a ~~am Y~ CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 i TELEPHONE (817) 566 8200 MEMORANDUM DATE June 10, 1991 TO Tom Shaw, Purchasing Agent FROM Jerry Clark, Director of Engineering & Transportation SUBJECT Bid 1257 - Asphalt Road Materials The Engineering and Transportation Department has reviewed the bids received Several bidders are low so each item will be covered Item 1 AC10 Item 2 CRS2 Item 3 HFRS Item 4 MS2 Southern Asphalt Meets requirement Koch Meets requirements Elf Asphalt MCS Petroleum Item 5 31OSDH Elf Asphalt Item 6 Item 7 PB-4, PB-5 Item 8 & Item 9 Type A or Type D Asphalt Meets requirements We had requested that you supply documentation of meeting State & Asphalt Institute specifications for the material Meets requirements Vulcan meets requirements Sunmount's delivered price is cheaper and product has proven quality on several City jobs Item 10 Type A or Type D Asphalt Sunmount is low bid yet in many instances it may be cheaper or the time factor would result in use of Jagoe Public Cc Item 11 Type A or Type D Asphalt Installed on job site (Denton city limits approx) Sunmount is an acceptable low bidder for over 500 tons Jagoe Public for 0-500 tons Item 12 Cold Mix Our intent is to eventually phase this product out but Sunmount is low on one quantity and Vulcan on larger quantities I would not see the need for the larger quantities The bids received are reasonable and most of the suppliers are regular, acceptable bidders Please obtain certification from MCS before award Call if questions arise -.ec- J rr~y C ark P E Engineer & Transportation Director 0989E