1991-084ORDINANCE NO q/ o
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive sealed proposals for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described proposals are the best
responsible proposals for the materials, equipment, supplies or
services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" on file in the office of the City's Purchasing Agent
filed according to the number assigned thereto, are hereby accepted
and approved as being the lowest responsible bids for such items
ITEM
NUMBER NO
VENDOR
AMOUNT
1191
All
Karl
Klement Ford
$12,058
63
1252
1A
TXI
Exhibit
A
1252
1B,C
Davis
Concrete
Exhibit
B
1252
2A,B,C,D
Lake
Cities Concrete
Exhibit
C
1252
3-10
Gary
Stevens
Exhibit
D
SECTION II That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the accep-
tance, approval, and awarding of the proposal, the City Manager or
his designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this T day of L'U2 1991
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY C
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY d!0jf
TMIBIT A
BID # 1252 1
I '
BID D MM U, CONCRETE, LIME 1 TXE I
AND AGGRFGATF i 1
OPEN DA 5-23-91
# i
I
ITEM DESCRIPTION 1
I
VENDOR i
_
I
I
1 A i
SACK CE-JENT i
$3 49
B I
BULC TO PLANT i
$52 30 1
C i
I
BULK TO JCBSTTr
j
$55 80
1
2 A I
1
5 SACK READY M CONCRETE!
N/B
B I
1 SACK READY M CONCRETE!
N/B
C I
300 PSI 4 5 READY I
N/B
I
nN CONCRETE
D 1
3000 PSI W/FLY ASH READY i
F/B
MIX CONCRETE
1
TRUCK TIME i
N/D
I
.SNKL LOAD I
N/B
SACK ADJUSnOC i
N/B
I
rRCM 5 SACK BASE)
I
1
3 i
BACLQ LL SAPID i
N/B
I
4 I
PIT SAPID i
$10 86
5 i
M SAPID i
$8 11 1
6 1
CONCRETE AGGRMATE 1
I
$10 36 1
I
CLASS 3/411
I
7 I
CONCRETE AGGREGATE I
$10 36 1
1
3/8^ Dane 1
1
8 !
TYPE A GRADE 1 FLE)MAX i
$3 86 1
9 i
CRUM STAVE y16-20 I
$8 36 1
I
10 i
SCREENED SAPID i
N/B
I
I
DELIVERY i
AS NDED
I
1
'
EXHIBIT B
BID 11 1252
BID D CE2MT, CONCRETE, LIPS'
AND AGGREGATE
OPIN DA 5-23-91
71 i ITEM DESCRIPTION
I DAVIS CONCRETE
ii VENDOR I
1 A
H
SACK CEMENT
$3 55
B i
BULK TO PLANT
$18 00
C
BULK TO JMSITE
$48 00
2 A
5 SACK READY PEX CONCRM!
$44 00
B
1 SACK READY MIX Ca4CRETE11
$32 00
C ;
300 PSI 4 5 READY 11
$43 00
MIX CCPrCRETE i 1
D I
3000 PSI W/FLY ASH READY i.
$42 00
PAC CONCRETE I
TRUCK TIME 1:$60 OVER 1 HR
SA LL LOAD 1i
0
SACK ADJUSlM[SiT i'
$3 00
FRCM 5 SACK BASE)
3 1
BACKPI L SAPID i
$5 00
4 i
PIT SAPID 1
$8 86
5 i
I
MFG SAID i
t6 54
6 i
I
CONCRETE AGGREGATE i
$9 54
1
CLASS 3/4" 1
"
7 i
CONCRETE AGGREGATE i.
$9 54
1
3/8,, Dar
1
1
8 i
TYPE A GRADE 1 FLOMASE i i
$7 64
9 i
1
CRUSE STONE 116-20 i i
$7 54
10 i
SCREENM SAPID i i
$8 86
I
DELIVIN i 1
1 DAY
i
EXHIBIT C
BID # 1252
i
BID D CRI0,7, CONCRE-M, LIME LAKE MIES
AND AGGREGATE CONCRETE
OPEN DA 5-23-91
# 1 = DESCR=CN 1 VENDOR
I
1 A ;
1
SACK CE EDIT
$3 95
B ;
BULK TO PLANT ;
$51 30
C i
BULK TO JMSITL i
1
$51 30
2 A i
5 SACK READY IEX OOXREM!
$44 00
B i
1 SACK READY Ma CMCRETE!
$31 CO
C ;
300 PSI 4 5 READY
$43 GO
1
MIX CONCRETE
D 1
3000 PSI W/FLY ASH READY
$42 00
MIX CONCRETE
TRUCK ME
0
1
34ALL LOAD I
0
I
SACK ADJUSMTT ;
$3 10
FROM 5 SACK BASE)
i
3 1
BAaTILL SADD
NB
4 1
PIT SADD ;
$11 00
5 1
M SADD
$8 25
6 i
CONCRCM AGGREGATE
$11 Go
1
CLASS 3/4"
1
7 i
CONCRETE AOGRFGATE 1
NB
I
3/8" DOQ1 1
1
1
8 i
TYPE A GRADE 1 R T MASF i
NB
i
9 1
CM3MD STOOD 116-20 1
NB
1
10 i
SCREMIED SAPID i
NB
1
1
1
Dt LrM i
AS NCBD
i
MMIBIT D
BID 11 1252
I ~
i
BID D CES'M, CarRECE, L]NfE i GARY STEVEES
AND AGGREGATE
C°£N DA 5-23-91
# 1
ITEM DESCRIPTION
VENDOR
1
1 A
1
SACK C YM i
N/B
B I
BULK To PLAUr 1
N/B
C i
i
i
BULK TO JCBSITE
1
N/B
2 A i
I
5 SACK READY M OONCRETG 1
N/B
I
B i
1 SACK READY Pmc caacrm I
N/B
C I
300 PSI 4 5 READY i
N/B
1
M CONCRETE
D 1
3000 PSI W/FLY ASH READY i
N/B
ND'.,{ CONCRETE i
1
TRUCK TINE i
N/B
3,UU LOAD
N/B
SACK ADJUSRSIr i
N/B
1
LRCM 5 SACK BASE) 1
1
I
3 1
BACKFILL SAPID 1
1
$3 05
1
I
4 1
PIT SAPID I
$7 90 1
I
5
I
1 m SAPID 1
1
$7 25 1
6
I
1 CONCRETE AGGREGATE 1
$8 64 1
I GLASS 3/4" 1
7
i CONCRETC AGGREGATL i
$H 84 1
1 3/s" Dana I
1
'
8
i
i TYPE A GRADE 1 FL,EMASC
1
$7
20 '
9
I
1 CRU3-m STONE 116-20 1
$7 25
10
i SCREENED SAPID i
I
w4 95 1
1 1
1 DE NEB' i
i
1 DAY
1
i
I
DATE JUNE 4, 1991
CITY_COU3CIL_REPORT
TO
Mayor and
Members
of the City Council
FROM
Lloyd V
Harrell,
City Manager
SUBJECT
BID X11191
- FLEET
VEHICLES
REQQMM9I3gA1I2N We recommend purchase order #13890 to Karl
Klement Ford be approved in the amount of $11,397 81 plus
air conditioning cost of $660 82 Total price is
$12,058 63
Ei1MMARY This purchase order is for the purchase of a 3/4
ton pickup cab/chassis to replace a similar unit The
existing unit is a 1985 model with over 150,000 miles and no
longer economical to maintain The body on the existing
truck will be transferred to the new unit
The price is from Bid #1191 Item 4 awarded by council at a
previous meeting Karl Klement Ford has agreed to hold the
price firm for the purchase of this vehicle
$AC~QROU~g Tabulation sheet
PROQRAMS~_DEPARTMEIIT_QR_GROjIP~S_AFFECTEp Animal Control and
Motorpool operations
FI.SQAL-IMPACT This unit is a motorpool replacement and will
be funded from motorpool funds for replacement vehicles
account # 720-004-0020-8707, $14,277 30 has been paid into
Motorpool for replacement of unit 8526, leaving a balance of
$2,218 67
Respect ly//submit ed
v
Lloyd V Harrell
City Manager
A roved
Name Tom D Shaw, C P M
Title Purchasing Agent
TS/,jh
162 DOC
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DATE June 4, 1991
CITY-COUNCIL-REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID /1252- CEMENT, CONCRETE, LIME AND AGGREGATE
RECQMMENDATIQN We recommend this bid be awarded by line
item as follows
ITEMS
yENDOR
PRICE
1 A Sack Cement
TXI
3
49
sk
B Bulk to plant
Davis Concrete
48
00
to
C Bulk to jobsite
Davis Concrete
48
00
to
2 A 5 sack ready mix
Lake Cities
44
00
cy
concrete
B 1 sack ready mix
Lake Cities
31
60
cy
concrete
C 3000 psi 4 5 ready
Lake Cities
43
00
cy
mix concrete
D 3000 psi w/fly ash
Lake Cities
42
00
cy
ready mix concrete
3 Backfill sand
Gary Stevens
3
95
cy
4 Pit sand
Gary Stevens
7
90
to
5 Mfg sand
Gary Stevens
7
25
to
6 Concrete aggregate
Gary Stevens
8
64
to
Class A 3/4"
7 Concrete aggregate
Gary Stevens
8
84
to
3/811 down
8 Type A grade 1 Flex-
Gary Stevens
7
20
to
base
9 Crushed stone X16-20
Gary Stevens
7
25
to
10 Screened sand
Gary Stevens
4
95
cy
SUMMARY This bid was for
materials to be us
ed by C
it
y of
Denton field service divi
sions There was a
tie in
price
for item 2 A, C and D, 5
sack ready mix conc
rete,
be
tween
Lake Cities Concrete and
Davis concrete,
but th
e
sack
adjustment of $3 10 + or -
from 5 sack base pr
ice mak
es
Lake
Cities the lowest bidder
for all ready mix
concret
e
also
Davis concrete bid $60
00 fee for holding a
truck
ov
er an
hour Item 3-10 were bi
d all or none by
Gary
St
evens
trucking making him the ov
er all low bidder fo
r those
items
combined This would save
the city an estimat
ed $16
,0
00 00
by not accepting next low
bid individual items
CITY COUNCIL REPORT
June 4, 1991
PAGE 2 OF 2
BACKGROaRR Tabulation sheet
PROGRAMS-DEPARTMENT-OR-GROyPS-AFFECTED City of Denton
Field Services Division, (Electric Distribution - Water and
Sewer Field Service - Traffic Department - Streets and
Drainage
FISCAL-IMPAGT Budgeted Funds for 90-91 for materials
*9e Harrell
City Manager
Prepared by
-------------'-1~
Name`inise Har ool
Title Senior Buyer
Approved
Name Tom Shaw
Title Purchasing Agent
TS/jh
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