1991-080ORDINANCE NO 1_0 0
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR-
CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EF-
FECTIVE DATE
WHEREAS, Section 252 022 of the Local Government Code provides
that procurement of items that are only available from one source,
including items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies, films,
manuscripts or books, electricity, gas, water and other utility
purchases, captive replacement parts or components for equipment,
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the ma-
terials, need not be submitted to competitive bids, and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following purchases of materials, equip-
ment or supplies, as described in the "Purchase Orders" attached
hereto, are hereby approved
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
13622
13623
I B M
I B M
$83,496 00
$58,995 96
SECTION II That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department
SECTION III That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized
SECTION IV That this ordinance shall become effective immedi-
ately upon its passage and approval
PASSED AND APPROVED this the 4;2/4p~ day of , 1991
CASTLEBERRY,
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY rig tilldu--tm
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY
DATE May 21, 1991
C,LITy_C14jj13EII _REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER 113622 IBM IN THE AMOUNT OF
$83,496 00
RE92MMERRAIlDE We recommend this purchase order be approved
in the amount of $83,496 00 to IBM
UMMARX, This purchase order is for the annual maintenance
of IBM software utilized by the Information Service Data
Center Included in this software maintenance cost is the
rent or lease of the software and any new releases or
upgrades that may be developed as well as assistance with
technical problems
This maintenance is protected by copyrights and only
available from one source It is therefore exempt from the
bid process as defined in chapter 252, purchasing and
contracting authority of Municipalities, MAS-__ILML
fa4yEgHMEN~_~QPE 1990 Edition
Data processing advisory board recommends approval of this
purchase order
RACIKORQyER Purchase order 13622, IBM
P$49$AM ,__PEPA$~ME~~___4$__~$QS1? AMICIEL Information
Services
FI5EA],_-IMRA-Q1 1990-91 Budget funds account number
100-044-0080-8521 Special Services
Resp ful/l/y subm}tted
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Lloyd V Harrell
City Manager
Ap~~~ roved
C--
Name Tom D Shaw, C P M
Title Purchasing Agent
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DATE MAY 21, 1991
Q~~Y_QQQ$QIQ_$EPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER #13623 - IBM IN THE AMOUNT OF
$58,995 96
$ECMURA1I2$ We recommend purchase order 13623 in the
amount of $58,995 96, be approved
allMMARX This purchase order to IBM in the amount of
$58,995 96 is for the annual maintenance of the hardware
located in the City of Denton Information Service Center
This is the second year of a five year agreement that allows
for minimum response time from IBM technicians of 2 hours
and a maximum price increase of 3% per year where as the
industry standard is averaging 10-15%
This service is a single source acquisition and only
available from IBM and is therefore exempt from the bid
process as defined in Chapter 252 Purchasing and Contracting
Authority of Municipalities, Tgg~~_QQ~B~__QQyg~Bmg~__Q2~g
1990 Edition
Data Processing Advisory Board has recommended the five year
agreement and approval of this purchase order
13AQUEUND Purchase order 13623 to IBM
PRQQ$A~iZs__P$PA$~ AM= Information
services
F~~Q@)d_~M$AC~ 1990-91 Budget funds
Account number 100-044-0080-8509 Special
Services
411espe fully submitted
L1 d V Harrell
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
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