1991-061ORDINANCE NO -06z-
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health of the citizens of the city, or in case of unforeseen
damage to public property, machinery or equipment, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
12676 Eastern Electric Apparatus $93,740 00
SECTION II That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids
SECTION III That this ordinance shall become effective im-
mediately upon its passage and approval
PASSED AND APPROVED this the & day of ,
1990
BOB CASTLEBERRY,
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROV AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY
DATE
~ITY_CQyN~~&_$EPO$~
April 16, 1991
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER #12676 - EASTERN ELECTRIC
$N.QNNNNDAIJON We recommend the emergency purchase order
number #12676 in the amount of $93,740 00 Eastern Electric
be approved
$ybN9$$ Purchase order #12676 was issued to Eastern
Electric for the emergency repair to the Hickory Street
Substation Power Transformer #1 After it was determined
this transformer was in need of repairs, telephone quotes
were solicited and they are as follows
1 Magnetec Ohio $103,300 00 plus $8,800 00
transportation
2 Southwest Electric $94,085 00 plus $3,000 00
transportation
3 Wesco/Southern Electric $89,500 00 plus $8,000 00
transportation
4 Eastern Electric $93,740 00 plus $1,500 00
transportation
The unit was installed in 1968 and has performed with no
problems until this incident
A new transformer would cost approximately $323,000 00
versus the repair cost of $93,740 00 PUB recommends
approval
RAM.R.01P Purchase order #12676, minutes from PUB
3-27-91
CITY COUNCIL REPORT
APRIL 16, 1991
PAGE 2 OF 2
PRO~$A~hS~_ggA$~Mr~~__O$_~$QjjP~__~gEC~>jp Electric Utility
Department, Meter and Substation Division
FM.113_ILAal Funds for this repair will come from 1990-91
budget funds for electric system maintenance account number
610-080-0255-8332
Respee lly submitted
Lloy V Harrell
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
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NFR-~7 31 WED 23 41 ID IT( OF DEIITON IJH TEL NO 31"-5bb-8120 94E5 RU1
Post It" brand fax tray ital memo 767110 or pages
I
Pu
pt from Minutes
Utilities Board
rch 27, 1991
19 CONSIDER APPROVAL OF THE
EASTERN ELECTRIC COMPANY
RCHASE ORDER SUBMITI ED TO
THE AMOUNT OF $93,740
Nelson directed the Boards atten ion to this emergency
agenda item explaining that this t ansformer is
approximately 25 years old and th re has never been any
problems or failures with it It was installed in 1968
A new transformer would cost abo,t $323,000 The repair
of this one would be $93,740
Chew made a motion to approve subject purchase order
Second by Laney All ayes, no nays, motion carried