1991-049ORDINANCE NO~-
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described bids are the lowest re-
sponsible bids for the materials, equipment, supplies or services
as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are here-
by accepted and approved as being the lowest responsible bids for
such items
BID ITEM
NUMBER NO VENDOR AMOUNT
1230 All Witch Equipment Company $ 79,200 00
1235 All Yeager Sumner Association $ 19,912 00
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance, ap-
proval, and awarding of the bids, the City Manager or his desig-
nated representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifica-
tions, standards, quantities and specified sums contained in the
Bid Proposal and related bid documents herein approved and ac-
cepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby autho-
rizes the expenditure of funds therefor in the amount and in accor-
dance with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval
PASSED AND APPROVED this O?hd day of , 1991
BOB CASTLEBERRY, MAYOR
ATTEST
JENNIFER WALTERS, CITY
BY %AhA1 JOA
~d1(dXdL~{9~
APPROVE AS O LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY 'L/
'
DATE April 2, 1991
CITY COUNCIL REPORT
TO
Mayor and
Members
of the City Council
FROM
Lloyd V
Harrell,
City Manager
SUBJECT
BID #1230
- BORING
MACHINE
RE12MMENDATIDR We recommend this bid be awarded to the only
bidder Witch Equipment Cc Inc in the total amount of
$79,200 00
SUMMARY This bid is for the purchase of a trader mounted, diesel
powered, guided horizontal fluid boring system with an extended
range boring device for trenchless installation in a variety of
soil conditions The boring machine will be used by the Electric
Distribution Department for underground borings in areas where
space for a boring pit is not available
RACD{GRGUND Tabulation sheet, Memorandum from Ralph Klinke
PROGRAMS,_DEFARTMEN~__QR_~RQUgR__AFFED~Ep Electric Distribution
Department
FIEGAj,_;M$AU Funds for this purchase will come from budgeted
account #610-080-0252-9232
Respectfully submitted
L yd V Harrell
City Manager
Approved
Name Denise Harpool
Title Senior Buyer
DH/jh
141 DOC
17
CITY of DENTON / 215 E McKinney / Denton Texas 76201
M E M O R A N D U M
TO R E Nelson, Executive Director of Utilities
Ralph Klinke, Superintendent, Electric Distribution
FROM~l
DATE March 27, 1991
SUBJECT BID 1230 - BORING MACHINE
The Ditch Witch "Jet Trac" Extended Range,
Fluid-Assisted, Guided Boring System This equipment
will bore 2 25" to 8" diameter with a bore length of up
to 400' The guidance system is detectable to a depth
of 15' The following are some characteristics of this
machine See attached brochure for additional
specifications
Electric Distribution normally installs 1,000 linear feet of
underground conduit on street crossings and replaces an
average of 1,500 linear feet of conduit in the residential or
commercial areas of the City of Denton per year We expect to
increase availability and quantity to approximately 1 mi/yr
replacement of conduit The present method of construction uses
a fluid/mechanical cutting machine that is not surface
controlled, or trenching to accomplish the desired results The
construction practices now being used are extremely expensive
compared to a new type of surface controlled boring machine now
available on the market This machine does not require the large
boring pits the old style machine required
An estimated cost comparison per linear foot of each type of
construction now in use, and the new type of surface
controlled boring machine, is shown below
Construction Labor Street Cut Concrete Landscaping Cost per
Tvpe Equipment Surface Rep Backfill Linear F
Boring by $16 00
contractor
Trenching
street $3 00/ft $5 00/ft $10 61/ft $18 61
crossing
Trenching
residential $3 00/ft $2 00/ft $ 5 00
Surface
controlled
boring/rest- $1 45/ft $ 1 45
dential/street
crossing
BID 1230 - BORING MACHINE
Page - 2 -
The above costs do not include the inconvenience to our commercial
or residential customers, nor our liability or danger to the
citizens of Denton caused by the present required construction
practices The surface controlled boring machine is recommended
for use in all required boring in residential and commercial
areas of the city, which would improve customer relations and
result in a substantial savings in construction costs
Residential savings - 5,000' X (5 00 - 1 45) = 17,750
Street crossing savings - 1,000' X (16 00 - 1 45) = 14,550
The Annual depreciation of the new machine will be ($19,800)
Net Savings $12,500
We feel that we could sell this service to the cable TV company
at the cost of $3 00 per foot X 5,000 feet of cable conduit, or
$15,000, less our expenses of $1 45 per foot X 5,000 feet of
cable conduit, or $7,250, this would result in additional revenue
of $7,750 to offset the capital cost of the machine
Other uses for this machine have been suggested, such as
1 Installing streetlight underground circuits in the
middle of a block where easements cannot presently be
obtained
2 Replacement of overhead crossings that serve
underground distribution to eliminate clutter
3 Possible use to install plumbing for a ground water
source of heat pumps
4 Use for other departments for street crossings
RJK gb
03261171
BID # 1230
BID NAME Boring Machine
OPEN DATE March 19, 1991
I QTY I ITEM DESCRIPTION
-----I--------------------------
I I
1 I 1 I Boring Machine per specs
I I
I I
I i
I I
Delivery
I
I
I
WITCH EQUIP
CO
I
I
I
VENDOR
---------------I
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$79,200 000 I
I
I
I
30 DAYS
DATE April 2, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1235 - FIBER OPTIC CABLE
RECOMMENDATION We recommend this bid be awarded to the low
bidder Yeager Sumner Assoc in the total amount of $19,912 00
SUMMARY This bid is for Fiber Optic Cable and connections to
replace existing communications cable between City Hall, Service
Center and the Steam Plant It will be cost effective to replace
this cable during the Electric Department's overhead to
underground conversion project in progress on Bell and McKinney
Streets
BACKQRQUND Tabulation Sheet and Memorandum from Don Byrd
PROGRAMS_DEgARTMENT_QR_GROUPS~_AFFECTED Electric Communications
MiCAj__IMPACT Funds for this purchase will come from budgeted
account number 610-080-0254-9227
Respectfully submitted
4 v
Llo V Harrell
City Manager
Approved
Name Denise Harpool
Title Senior Buyer
DH/jh
140 DOC
BID # 1235 I I I I
I I I I
BID NAME Fiber Optic Cable I NEI-9UN I YSA I FYTELL i SIECOR
I i I CER9 C I
OPEN DATE March 19, 1991 I I I I
ITEM[ QTY
_I
I ITEM DFSCRIKION [
I I
VENDOR I
I
VENDOR I
I
VENDOR I
I
VENDOR I
I
I
1 14000'
I I
136 Fiber Cable I
I
NIB I
I
4 75, 1
I
6 19, 1
I
5 16, I
2 1 3
[Dead We I
10 82 1
38 00 1
43 00 1
60 00 ;
3 1 3
1---
IZhimble Clevis 1
1-- I--
5 60 1
30 00 1
30 00 1
N/B
4 1 16
!Span Clamps I
5 61 I
-
38 DO I
43 00 1
12 00
Cable Manufacturer I
Delivery I
TOTAL 1
I
N/A I
14 DAYS I
N/A 1
I
CRONIC I
28 DAYS 1
19,912 00 1
I
FYTELL i
4-5 WE&K 1
25,667 00 1
I
SCECOR
12-14 WEEK I
21,012 00 I
I
CITYof DENTON MUNICIPAL UTILITIES/ got A Texas Street/ Denton TX76201
M E M O R A N D U M
TO Tom Shaw, Purchasing Agent
X FROM Don Byrd, Foreman, Communications
DATE March 25, 1991
SUBJECT FIBER OPTIC CABLE BIDS
After review of bids submitted for Fiber Optic Cable Bid
#1235, I recommend purchasing from Yeager Sumner Associates
This cable meets the minimum requirements specified by the
City of Denton, and YSA is low bidder
This cable is necessary to replace existing cable from City
Hall to City Service Center and Spencer Plant This is due
to the street project under construction at Bell and
McKinney
DB gb
03251133
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