1991-043ORDINANCE NO V-U4,21_
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described bids are the lowest re-
sponsible bids for the materials, equipment, supplies or services
as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" on file in the Office of the City's Purchasing
Agent filed according to the bid number assigned thereto, are here-
by accepted and approved as being the lowest responsible bids for
such items
BID
ITEM
NUMBER
NO
VENDOR
1224
1
Chem Spray North, Inc
1224
2
Justin Seed Company
1224
3
Lesco Inc
1224
4
Dennis Farm Store
1224
5
Dennis Farm Store
1224
6
Estes Company
1224
7
Lesco Inc
1224
8
Dennis Farm Store
1224
9
Justin Seed Company
1224
10
Dennis Farm Store
1224
11
Harpool Fertilizer Company
1224
12
Harpool Fertilizer Company
1224
13
Harpool Fertilizer Company
1227
All
Bill Utter Ford
AMOUNT
$ 387 60/3 lb
$1,325 00/30 gal
$ 194,49/10 lb
$ 127 00/2 5 gal
$ 110 00/gal
$ 54 69/10 lb
$ 9 25/lb
$ 13 50/gal
$ 4 50/gal
$ 4 50/gal
$ 280 00/ton
$ 199 00/ton
$ 149 00/ton
$144,366 75
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance, ap-
proval, and awarding of the bids, the City Manager or his desig-
nated representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifica-
tions, standards, quantities and specified sums contained in the
Bid Proposal and related bid documents herein approved and ac-
cepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids the City Council hereby autho-
rizes the expenditure of funds therefor in the amount and in accor-
dance with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and approval yyuu~~~
PASSED AND APPROVED this day of /'lC.ACA, 1991
BOB CASTLEBERRY, MA
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY w
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
~
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BY
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DATE March 19, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1227 - POLICE SEDANS
RECQMMEERATIQjd We recommend this bid be awarded to the lowest
bidder Bill Utter Ford in the amount of $13,724 25 per vehicle
Total bid award for eleven (11) units is $144,366 75
EUMMARX This bid is for the purchase of eleven (11) four door
sedan automobiles equipped with a special Police Package option
These particular automobiles will be Ford Taurus with 3 86 V6
engines They are the first 6 cylinder front wheel drive cars in
the Police Department Fleet
The units are motorpool replacements for one (1) 1986 and ten
(10) 1987 Ford Patrol Sedans This is a scheduled replacement
for vehicles that have been in the Police Patrol fleet for over
36 months
The Taurus automobiles are approximately $1500 00 per unit less
than a comparable equipped full size automobile and the V6 engine
has a EPA fuel mileage rating of 19 City 28 Highway
EACjtCC$QL1Ng Tabulation sheet
PRO~yRAME,_DEPAETMEET_QR_QEQjZPE_AFFECTED Police Patrol Division
and Motor Pool Fleet Operations
El-a.CAL-IMPACT These units will be funded from Certificates of
Obligation approved by Council March 5, 1991
Account #720-004-0020-8707
Respectfullllyy submitted
V
Llo V Harrell
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
TS/,jh
134 DOC
BID #
BID NAME
OPEN DATE
# I QTY I
I
1 i 11
I I
I
I '
I I
I I
I I
I I
I I
I I
I I
1227
POLICE SEDANS
3-7-91
ITEM DESCRIPTION
FOUR DOOR SEDAN
DELIVERY
MAKE/MODEL
I I
I I
I I
I DAVE KRAUSE i KARL KLEMENT
I DODGE I FORD/MERCURY
I I
I I
I I
I I
VENDOR
i
$14,949 03
90 DAYS
DODGE DYNASTY
VENDOR
$13,812 72
60-120 DAYS
FORD TAURUS
BILL UTTER
FORD
I VENDOR
i
i
i
$13,724 25
I
I 60 DAYS
I FORD TAURUS
DATE March 19, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID #1224 - FERTILIZER AND HERBICIDE
RECOMMEMOATION Council approve award of annual bid for an
estimated $20,500 00 to the low bidders meeting specifications as
outlined below
CHEM_SPRAY_NORTH~_INC~
Item 1 Oust
UUSTIM_SEEg_COs
Item 2 Roundup
Item 9 Surfactant
$ 387 60/3 lb jug
$ 1325 00/30 gal drum
$ 4 50/gallon
CESCO INCA
Item 3 Pendimenthalin $ 104 40/10 lb bag
Item 7 Orthene $ 9 25/lb
DENNIS_FARM_STORE
Item
4
Super Trimec
$
127
00/2 5 gal dug
Item
5
Poast
$
110
00/gallon
Item
8
MC96
$
13
50/gallon
Item
10--
Ag Oil
$
4
50/gallon
ESTES
_COMEANY
Item
6
Logic
$
54
69/10 lb bag
HARPOOL_FERTILIZER_COs
Item 11-- 15-5-10 50% SCU Fertilizer $ 280 00/ton
Item 12-- 15-5-10 87% SCU Fertilizer $ 199 00/ton
Item 13-- 15-5-10 Ammonia Nitrate $ 149 00/ton
SUMMARY The bid is for the annual price comparison on
fertilizers, herbicides, insecticides, etc for use by the City
of Denton in maintaining city grounds
$ACKOROUND Tabulation sheet
CITY COUNCIL REPORT
MARCH 19, 1991
PAGE 2 OF 2
PROGAM~,_DE$ARTMENT_OR_CROgPS__AFFECTED Parks and Recreation,
Drainage and Utility Department
FISCAL_IMPACI Budgeted funds for Ground Maintenance/Upkeep
Respectfully submitted
Llo V Harrell
City Manager
Prepared by
Name Melanie Harden
Title Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Department
MH/ jh
133 DOC
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