1991-037ORDINANCE NO "'1 3
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health of the citizens of the city, or in case of unforeseen
damage to public property, machinery or equipment, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
11982 J & S Equipment $14,911 36
12204 T & R Electric $21,000 00
SECTION II That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids
SECTION III That this ordinance shall become effective im-
mediately upon its passage and approval
PASSED AND APPROVED this the day of ~L--
199X
BOB CASTLEBERRY, MAYO
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY ATTORNEY
-Vo
BY &4&.a2 a~ Lh NJ
PAGE TWO
DATE March 5, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT EMERGENCY PURCHASE ORDER 4112204
T & R ELECTRIC $21,000 00
RECOMNINRATION Council approve payment of $21,000 00 to T & R
Electric for Purchase Order 4112204
SUMMARY This expenditure is for the emergency purchase of a 2500
KVA transformer to replace a PCB contaminated power transformer
located at the City of Denton, Water Production Plant
Immediate replacement was necessary due to the senaitive location
and high contamination level
BACKQRQURD Purchase Order 4112204
PRQGRAMA~-DEPARTMEN-!-QR-QROUPS-AFFECTED Electric Distribution
FISCAL-IMPACT Line Transformers Account 41610-080-0252-9222
Res ctfully submitted
Lloyd V Harrell
City Manager
Prepared by
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Name r Melanie Harden
Title Buyer
Approved
C,_.
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Name Tom Shaw
Title Purchasing Agent
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DATE March 5, 1991
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT EMERGENCY PURCHASE ORDER #11982
J & S EQUIPMENT $14,911 36
RECOMMENDATION Council approve payment of $14,911 36 to J & S
Equipment for Purchase Order #11982
SUMMARY This expenditure is for emergency repairs to a John Deere
15 cubic yard Scraper used at the Landfill The work included
removal and repair of engine, repair hitch and replace worn pins
and bushings
DACKGROUND Purchase order #11982
PROGRAMS-DEPARTMENT-DE_GR ZS_AFFECTED Landfill Operation and
Fleet Services
FISCAL1-IMPACT Account #710-025-0580-8710
Respect lly submitted
4/
Lloyd V Harrell
City Manager
Prepared by
ke' .
Name elanie Harden
Title Buyer
Approved
Name Tom Shaw, C P M
Title Purchasing Agent
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